Crane Truck

City of Saratoga Springs, NY
Invitation for Bid
PREPARED BY: Department of Public Works
October 27, 2026
.........................................................................................................................................................
ALL BIDS SHALL BE ENCLOSED IN A SEALED ENVELOPE MARKED:
IFB #: 2026-21 -
Crane Truck
Name of Bidder: ____________________________________
IFB Opening: Tuesday October 27, 2026, 2026 at 2:00 p.m.
AND RETURN TO:
City of Saratoga Springs
Department of Accounts
474 Broadway
JOHN SAFFORD
MAYOR
JOANNE KIERNAN
COMM. OF FINANCE
BK KERAMATI
COMM. OF PUBLIC WORKS
TIM COLL
COMM. OF PUBLIC SAFETY
JESSICA TROISI
COMM. OF ACCOUNTS
Crane Truck
Suite 14
Saratoga Springs, NY 12866

City of Saratoga Springs, NY
Page 2 of 11
IFB Opening: Tuesday October 27, 2026, 2026 2:00 p.m.
Crane Truck: IFB #2026-21
_____________________________________________________________________________________________________________________
NOTICE TO BIDDERS
The City of Saratoga Springs, New York, will receive sealed bids for Crane Truck. The sealed bid must be
received in its' entirety by the City of Saratoga Springs, Office of the Commissioner of Accounts, 474 Broadway
Suite 14, Saratoga Springs, New York, 12866, by Tuesday October 27, 2026 at 2:00 p.m. at which time they will
be publicly opened and read.
Copies of the Invitation for Bid (IFB) may be obtained on the City's web page at www.saratogaspingsny.gov,
under "Current Bids". There is no fee for these documents.
Addenda, if any, will be issued only to those persons whose name and address are on record with the City as
having obtained a bid packet. Addenda to the bid, when issued, will be on file in the City Clerk's Office at least
five (5) days before the bid opening date. If you have obtained a bid packet through the City's web site and would
like to be on record for any Addenda please email stefanie.richards@saratogaspringsny.gov with your name, the
name of the bid packet obtained and email address.
Any questions regarding this Invitation for Bid should be directed to Stefanie Richards in writing at
stefanie.richards@saratogaspringsny.gov. All bids must be made on the official bid form or an exact copy by
reproduction thereof and enclosed in a sealed envelope. This is a lump sum bid.
No Bidder may withdraw his/her bid within sixty (60) calendar days after the actual date of the opening thereof. A
Bidder may withdraw their bid response in writing immediately following this sixty (60) day per New York State
Finance Law 163(9)(e). The City reserves the right to reject any and all bids, to waive any and all informalities
and the right to disregard all nonconforming, non-responsive or conditional bid documents per New York State
Finance Law 163(9)(d).
INSTRUCTIONS TO BIDDERS
1. IFB DOCUMENTS:
This document includes a complete set of the IFB specifications and required documents, which are for the
convenience of Bidders and are not to be detached from the bid. Failure to submit the required documents
at the time of bid submission may disqualify the bid submission.
2. INTERPRETATION OR ADDENDUMS:
No oral interpretation will be made to any Bidder as to the meaning of the bid or any part thereof. Every
request for such an interpretation shall be made in writing to the City. Any inquiry received seven (7) or more
days prior to the date fixed for opening of bids shall be given consideration. Every interpretation made to a
Bidder shall be in the form of an Addendum to the bid, and when issued, shall be on file in the City Clerk's
Office at least five (5) days before bids are opened. All Addenda shall be emailed to each person whose
name and email address is on record with the City as having attained a bid packet or has attended a pre-bid
meeting. All such Addenda shall become part of the bid and all Bidders shall be bound by such Addenda,
whether or not received by the Bidders.
3. BIDS:
All bids shall be submitted on documents supplied by the City and shall be subject to all requirements of the
bid, including any plans, and these Instructions to Bidders. All bids shall be regular in every respect and no
interlineations, excisions or special conditions shall be made or included in the bid documents by the Bidder.
The City may consider as irregular any bid on which there is an alteration of or departure from the bid forms
hereto attached and at its' option may reject the same. Purchases by the City of Saratoga Springs are not
subject to any sales or federal excise taxes.

City of Saratoga Springs, NY
Page 3 of 11
IFB Opening: Tuesday October 27, 2026, 2026 2:00 p.m.
Crane Truck: IFB #2026-21
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4. NON-COLLUSIVE BIDDING AND VENDOR CERTIFICATIONS:
Each Bidder submitting a bid to the City for the work contemplated by the documents on which bidding is
based shall execute and attach thereto, the Non-Collusion and Vendor Code of Conduct Affidavit on the
form herein provided, to the effect that he/she has not colluded with any other person, firm or corporation in
regard to any bid submitted.
5. CORRECTIONS:
The Bidder must initial any erasures or other changes in the bid.
6. RECEIVING BIDS:
Bids received prior to the advertised time of opening shall be securely kept, sealed. The City Clerk's Office,
whose duty it is to open them, shall decide when the specified time has arrived to open bids, and no bid
received thereafter will be considered. LATE BIDS shall be rejected. E-mail or faxed bid submissions
are not acceptable and shall not be considered.
7. OPENING OF BIDS:
At the time and place fixed for the opening of bids, the City shall cause to be opened and publicly read aloud
every bid that was received within the time set for receiving bids. Bidders and other persons properly
interested may be present, in person or by representative.
8. WITHDRAWAL OF BIDS:
Bids may be withdrawn upon written request dispatched by the Bidder in time for delivery in the normal
course of business prior to the time fixed for opening provided that written confirmation of withdrawal over the
signature of the Bidder is placed in the mail and postmarked prior to the time set for bid opening.
9. EVALUATION PROCESS:
After the bid opening, each Bidder's proposal will be screened for completeness and conformance with
requirements for bid submission as set forth under the Bidders Submittal Instructions. Written bid amounts
are the legally binding bid amount with numeric bid amounts viewed as a convenience. Proposals that do not
meet the City's requirements, as outlined in the IFB, may be deemed nonresponsive and given no further
consideration.
10. AWARD OF CONTRACT: REJECTION OF BIDS
If the contract is awarded, it shall be awarded to the responsive and responsible Bidder submitting the best
value bid complying with the conditions and qualifications of the Notice to Bidders and Instructions to Bidders.
The Bidder to whom the award is made will receive a "Notice of Award" at the earliest possible date.
The City, however, reserves the right to:
a. reject any and all bids and to waive any informality in bids received whenever bid packages are submitted
incomplete without the required attachments and/or such rejections or waivers are in the City's best
interest;
b. consider as not responsible any Bidder who does not habitually perform with their own forces at least fifty
percent (50%) of the dollar value of the work involved in the contract;
c. award the bid, in part, on the Bidder's ability to provide timely technical assistance, part(s) replacement
and service for repairs;
d. give preference to Minority Women Business Enterprise (MWBE) businesses; and/or
e. extend the contract for one (1) year from expiration under the same terms and conditions as long as the
extension is agreeable to both the City and the Contractor.

City of Saratoga Springs, NY IFB Opening: Tuesday October 27, 2026, 2026 2:00 p.m.
Crane Truck: IFB #2026-21
_____________________________________________________________________________________________________________________
11. EQUAL EMPLOYMENT OPPORTUNITY:
The City, state and federal government have stringent requirements for ensuring that all Bidders comply with
regulations requiring that employees and applicants for employment are not discriminated against because of
their race, color, religion, sex or national origin. Bidders will be required to abide by those requirements.
12. AMERICANS WITH DISBILITY ACT:
The Bidder agrees to comply with the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation
Act of 1973 and not discriminate on the basis of disability in the admission or access to, or treatment of
employment in its services, programs, or activities. The Bidder agrees to hold harmless and indemnify the
City from costs, including but not limited to damages, attorney's fees and staff time, in any action or
proceeding brought alleging a violation of ADA and/or Section 504 caused by the Bidder. The Bidder agrees
that accommodations will be provided upon request to allow individuals with disabilities to participate in all
services, programs and activities provided by the Bidder.
13. CIVIL RIGHTS:
The City, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC
2000d to 2000d-4) and its regulations, hereby notifies all Bidders that it will affirmatively ensure that any
contract entered into pursuant to this advertisement will provide the opportunity for disadvantaged business
enterprises to be afforded full and fair opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of race, color, or national origin in consideration for an award.
14. SEXUAL HARRASSMENT:
Every employer in the New York State is required to adopt a sexual harassment prevention policy giving all
employees a legal right to a workplace free from sexual harassment. The City is committed to maintaining a
workplace free from sexual harassment. Per New York State law, the City has a sexual harassment
prevention policy in place. This policy applies to all employees, paid or unpaid interns and non-employees in
our workplace, regardless of immigration status.
15. COMPLIANCE:
Failure to comply with any of the above terms or any evidence of poor quality or service will be considered
cause of discontinuing business with the successful Bidder.
16. UNIT PRICES {as applicable}
a. The Unit Price for each of the items in the bid shall include its prorated share of overhead and profit so
that the sum of the product is obtained by multiplying the quantity shown for each item by the Unit Price
bid representing the total bid. The quantities shown in the bid are approximate quantities only and are
given only as a basis of calculation upon which the award of the contract is to be made. The City does
not assume any responsibility that these quantities shall remain unchanged in the actual construction,
and the contractor shall not plead misunderstanding or deception because of any variation between
estimated and final quantities. The unit price bid shall also include an allowance for increased prices due
to changed market conditions during the period of the contract. Any bid not conforming to these
requirements may be rejected.
b. Bids in which the prices are unbalanced may be rejected. Unbalanced prices shall be interpreted to mean
that the unit price for any item is such that it is unreasonable for that particular item when considered by
itself and not considered in connection with the bid submitted on any other item or items.
c. All unit price work will include the cost of performing any incidental work, not specifically covered by the
unit description, but necessary and/or convenient for the completion of the unit price work.
d. Prices quoted herein will remain in effect for the contract period of one (1) year from date of award.
e. All prices shall be quoted as delivered to the City.
Page 4 of 11

City of Saratoga Springs, NY
Page 5 of 11
IFB Opening: Tuesday October 27, 2026, 2026 2:00 p.m.
Crane Truck: IFB #2026-21
_____________________________________________________________________________________________________________________
BID SUBMITTAL INSTRUCTIONS
Failure to submit IFB documents as required may lead to an immediate disqualification. In order to guard
against premature opening of the bid documents, your bids must be returned and enclosed in a sealed
and clearly labeled envelope as follows:
Step One: You MUST execute and include the following documents, one original and one copy of each, with your
response:
Your response to the IFB in question (one original and one thumb drive)
Non-Collusive Bidding and Vendor Code of Conduct Certification
Step Two: Enclose your bid in a sealed envelope marked:
IFB #: 2026-21 -Crane truck
Name of Bidder: ____________________________________
Bid Opening: Tuesday October 27, 2026 at 2:00 p.m.
Step Three: Please return your response to this IFB to the following address:
City of Saratoga Springs
Department of Accounts
474 Broadway Suite 14
Saratoga Springs, NY 12866

City of Saratoga Springs, NY
Page 6 of 11
IFB Opening: Tuesday October 27, 2026, 2026 2:00 p.m.
Crane Truck: IFB #2026-21
_____________________________________________________________________________________________________________________
SPECIFICATIONS
EQUIVALENT PRODUCT
Bids shall be accepted for consideration on any Crane Truck that is equal or superior to the units specified.
Decisions of equivalency will be at the sole interpretation of the City. A blanket statement that the units proposed
would meet all requirements will not be sufficient to establish equivalency.
GENERAL
The specification herein states the minimum requirements of the City. All bids must be regular in every respect.
Unauthorized conditions, limitations, or provisions shall be cause for rejection. The City shall consider as
"irregular" or "non-responsive" any bid not prepared and submitted in accordance with the bid document and
specification, or any bid lacking sufficient technical literature to enable the City to make a reasonable
determination of compliance to the specification. It shall be the Bidder's responsibility to carefully examine each
item of the specification. Failure to offer a completed bid or failure to respond to each section of the technical
specification will cause the proposal to be rejected without review as "non-responsive". All variances, exceptions
and/or deviations shall be fully described in the appropriate section.

City of Saratoga Springs, NY
Page 7 of 11
IFB Opening: Tuesday October 27, 2026, 2026 2:00 p.m.
Crane Truck: IFB #2026-21
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STATEMENT OF SPECIFICATIONS
2026 Ford F-550 4x4 Super Cab - Stellar TMAX1-11 Mechanic Truck
Chassis
2026 Ford F-550 4x4 Super Cab
84" CA / 192" wheelbase
19,550 lb GVWR
6.7L diesel engine
Automatic transmission
XL trim
Air conditioning
Cruise control / tilt wheel
AM/FM / SYNC system
40/20/40 vinyl seating
Power Group
Cab steps
Factory backup camera
Stellar TMAX1-11 Aluminum Mechanic Body
11' TMAX1-11 aluminum mechanic body
Aluminum side packs and doors
Isolated steel crane compartment
Steel torsion-box understructure
22"D x 52"H side packs
133" body length
8" drop well in CS1V for oxy/acetylene bottles
21" workbench bumper with thru compartment
Flush front bulkhead
Exterior DOT lighting package
Master-lock system
6 recessed cargo tie-downs
Dual-seal automotive-style compartment weather seals Rubber fenderettes
Stainless steel compression latches and billet-style hinges Spring-loaded door stops
Weld-on receiver hitch
Undercoated
Ford 84" CA mounting kit

City of Saratoga Springs, NY IFB Opening: Tuesday October , 2026, 2:00 p.m.
Crane Truck: IFB #2026-21
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Stellar 8630 Crane
Stellar 8630 telescopic crane
8,600 lb maximum lifting capacity
53,100 ft-lb rating
30' full hydraulic reach
CDTpro proportional radio remote control
Slim boom-tip light with dual LED lights
Adjustable boom support
Hydraulic out / hydraulic down stabilizer assembly
Air Compressor System
Stellar 40P hydraulic-driven air compressor
40 CFM @ 100 PSI
2-cylinder, single-stage compressor
Direct-drive coupling
Oil cooler and fan
Hydraulic motor
Steel base/enclosure with flip-up lid
25-gallon air storage - (1) 10-gallon and (1) 15-gallon tank
FLR system with air outlet
1/2" x 50' hose reel with roller guide, exiting rear of body Hydraulic / PTO System
20-gallon bulkhead-mounted hydraulic reservoir
PTO for Ford auto transmission
Tandem-section hydraulic pump for crane and compressor
PTO/pump installation package
Compartment Storage
Heavy-duty aluminum drawer systems
Drawer LightBar lighting
Multiple strut-mounted adjustable shelves with dividers Oxy/acetylene compartment
divider and shelving package
Two-bottle oxy/acetylene bottle holder
Body & Bumper Equipment
12" aluminum tailgate, painted black
7-pin trailer plug
Receiver-mounted vise plate
Aluminum slide-out workbench step
Page 8 of 11

City of Saratoga Springs, NY
Page 9 of 11
IFB Opening: Tuesday October 27, 2026, 2026 2:00 p.m.
Crane Truck: IFB #2026-21
_____________________________________________________________________________________________________________________
Black rear grab handle
Black adhesive rock guard kit
Stellar mud flaps with wire guards
Lighting / Safety
LED body flood light
LED compartment lighting package
Stellar sequential LED rear taillights with integrated strobes Integrated license plate
bracket and ID light bar
Rear flood lights
107 dB chassis-mounted backup alarm
Factory backup camera relocated into bumper
ICC safety kit with rechargeable 2.5 lb fire extinguisher and reflector kit
Chassis / Electrical Equipment
Ford DEF fill relocated to front of body
SuperSpring suspension support for Ford F-550
Ford chassis speed-control kit with start/stop functionality
Truck upfitter-switch control package for crane and compressor CDTplus/CDTpro radio
transmitter mounting kit
Paint & Finish
Stellar White body - Axalta 350407EX
Black spray-on bed liner on load-bed floor and walls
Black spray-on bed liner on workbench bumper
Complete body, crane, compressor, hydraulic system and listed equipment
professionally installed.

City of Saratoga Springs, NY IFB Opening: Tuesday October 27, 2026, 2026 2:00 p.m.
Crane Truck: IFB #2026-21
_____________________________________________________________________________________________________________________
TOTAL BID IN FIGURES: $
TOTAL BID WRITTEN:
COMPANY NAME:
ADDRESS:
Phone No. ( ) -
(City) (State) (Zip)
E-MAIL ADDRESS:
AUTHORIZED SIGNATURE:
PRINTED NAME:
TITLE: DATE:
Page 10 of 11