IFB 2026-078 IFB Sodium Hypochlorite 12.5%:

Invitation for Bid No. 2026-078
Yadkin River Water Treatment Plant Chemical
Sodium Hypochlorite 12% Trade / 10% Weight
Due Date: October 6, 2026
Time: 9:00 AM Local Time
Submittal Location: Union County Procurement Department
610 Patton Ave.
Monroe, NC 28110
Procurement Contact:
Juan Rodriguez-Cruz
Procurement Specialist
704.283.3519
Juan.Rodriguez-Cruz@unioncountync.gov

2 Notice of Advertisement ..................................................................................................................... 4
1 Contents
3 Bid Submission .................................................................................................................................... 5
BID SUBMISSION DEADLINE .......................................................................................................................................... 5
BID DELIVERY REQUIREMENTS ..................................................................................................................................... 6
BID QUESTIONS .............................................................................................................................................................. 7
BID ADDENDUM ............................................................................................................................................................. 7
4 Instructions ........................................................................................................................................... 7
COMMUNICATIONS ......................................................................................................................................................... 7
NON-MANDATORY PRE-BID & SITE VISIT ....................................................................................................................... 7
IFB MODIFICATIONS ........................................................................................................................................................ 7
BIDDERS ACKNOWLEDMENT ......................................................................................................................................... 8
DUPLICATE BIDS ............................................................................................................................................................ 8
BID SIGNATURES ............................................................................................................................................................ 8
SUBCONTRACTORS (IF APPLICABLE) .............................................................................................................................. 8
BIDDERS RESPONSIBILITIES ........................................................................................................................................... 9
REVERSE AUCTION PROCESS ............................................................................................................................... 9
5 Purpose ............................................................................................................................................... 10
INTRODUCTION ............................................................................................................................................................. 10
COUNTY ........................................................................................................................................................................ 10
6 Project scope ...................................................................................................................................... 10
7 Specifications ...................................................................................................................................... 10
INTRODUCTION ............................................................................................................................................................. 10
DEVIATIONS .................................................................................................................................................................. 11
DELIVERY & CHARGES ................................................................................................................................................. 11
QUANTITIES ................................................................................................................................................................... 11
PACKAGING ................................................................................................................................................................... 11
PURITY .......................................................................................................................................................................... 11
LABELING OF HAZARDOUS MATERIALS ....................................................................................................................... 11
DELVIERIES ................................................................................................................................................................... 12
DELIVERY LOCATION .................................................................................................................................................... 12
SPILL PREVENTION ........................................................................................................................................................ 12
CHEMICAL SPECIFICATION - SODIUM HYPOCHLORITE 12% TRADE / 10% WEIGHT ........................ 13
8 Bid submission and award ............................................................................................................... 14
BID INFORMATION ........................................................................................................................................................ 14
EVALUATION OF BIDS ................................................................................................................................................... 15
AWARD PROCEDURES ................................................................................................................................................... 15
AWARD .......................................................................................................................................................................... 15
PRICING ......................................................................................................................................................................... 16
COST ADJUSTMENTS ..................................................................................................................................................... 16
BID FORMAT ................................................................................................................................................................. 17
TERMS OF SUBMISSION ................................................................................................................................................ 17
EVALUATION OF BIDS .................................................................................................................................................. 18
APPLICATION OF NORTH CAROLINA GENERAL STATUTES ........................................................................................ 18
9 General Conditions and Requirements .......................................................................................... 18
MINIMUM REQUIREMENTS FOR BIDDERS .................................................................................................................... 18
TERMS AND CONDITIONS ............................................................................................................................................. 18
2
Union County, North Carolina
IFB 2026-078 Yadkin River Water Treatment Plant Chemical Sodium Hypochlorite 12% Trade / 10% Weight

CONTRACT TERM ..........................................................................................................................................................1 9
IFB EXPENSES ..............................................................................................................................................................1 9
CERTIFICATION .............................................................................................................................................................1 9
FINANCIAL INFORMATION ............................................................................................................................................1 9
CONTRACTUAL OBLIGATIONS .....................................................................................................................................1 9
COMPLIANCE WITH LAWS ............................................................................................................................................2 0
SUB-CONTRACTOR/PARTNER DISCLOSURE ................................................................................................................ 20
MODIFICATION OR WITHDRAWAL OF BID ................................................................................................................... 20
RIGHT OF CANCELLATION ..................................................................................................................................2 0
VENDOR DECLARATION ......................................................................................................................................2 0
CONTRACT COMMENCEMENT......................................................................................................................................2 0
DISPUTES ......................................................................................................................................................................2 0
EQUAL EMPLOYMENT OPPORTUNITY ......................................................................................................................... 21
MINORITY AND SMALL BUSINESS PARTICIPATION PLAN ........................................................................................... 21
LICENSES ......................................................................................................................................................................2 1
E-VERIFY ......................................................................................................................................................................2 1
DRUG-FREE WORKPLACE ............................................................................................................................................2 1
CONTRACT ALIGNMENT ................................................................................................................................................2 2
EARLY TERMINATION TO ALIGN CONTRACT CYCLES ................................................................................................... 22
INSURANCE ...................................................................................................................................................................2 2
INDEMNIFICATION ........................................................................................................................................................2 4
10 Appendix A - Reverse Auction Pricing Acknowledgement Form .............................................. 1
11 Appendix B - Bid Submission Form ................................................................................................ 2
12 Appendix C - Addendum and Anti-Collusion Form ..................................................................... 3
13 Appendix D - Vendor Payment Letter ............................................................................................ 4
14 Appendix E - Template agreement .................................................................................................. 5
15 Appendix F - eBridge Information Document ............................................................................. 30
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Union County, North Carolina
IFB 2026-078 Yadkin River Water Treatment Plant Chemical Sodium Hypochlorite 12% Trade / 10% Weight

2 NOTICE OF ADVERTISEMENT
Union County, North Carolina
IFB No. 2026-078
Yadkin River Water Treatment Plant Sodium Hypochlorite 12% Trade / 10%
Weight
Union County, North Carolina, through Union County Water, is soliciting technical, unpriced bid
submissions from qualified suppliers for Sodium Hypochlorite 12% Trade / 10% Weight utilizing
a multi-step competitive sealed bid process with reverse auction pricing pursuant to N.C.G.S.
143-129.9. Unpriced bid submissions will be received by mail or hand delivery at the Union
County Procurement Department until 9:00 AM (local time) on October 6, 2026. Late bids will
not be accepted.
If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be
enclosed in a separate package plainly marked on the outside with the notation "BID ENCLOSED
- 2026-078 Yadkin River Water Treatment Plant Chemical Sodium Hypochlorite 12% Trade / 10%
Weight" and shall be addressed to Union County Procurement Department, Juan Rodriguez-Cruz,
610 Patton Avenue, Monroe, NC 28110
This solicitation will be conducted in two phases:
Phase 1 - Technical Evaluation: Suppliers shall submit technical, qualification, and compliance
materials only. Pricing shall not be submitted during Phase 1.
Phase 2 - Reverse Auction Pricing: The County has partnered with eBridge to host the reverse
auction through their web-based reverse auction platform. Suppliers determined by the County to
be responsive, responsible, and technically acceptable may be invited to participate in an online
reverse auction.
Union County, North Carolina, through Union County Water, is soliciting Phase 1 unpriced
bid submissions from qualified companies for specified water treatment chemicals as
described in this solicitation.
Prospective Bidders may examine the Bidding Documents by downloading from the website(s)
listed below.
1. Download the Bid Documents from the Union County Website www.unioncountync.gov
(Procurement Page, Current Bids).
2. Download the Solicitation Documents from the State of North Carolina eVP website:
https://evp.nc.gov/solicitations/ (Search County of Union)
All questions about the meaning or intent of the Bidding Documents are to be submitted in writing to
the Procurement contact person listed on the cover page (Juan.Rodriguez-
Cruz@unioncountync.gov). Deadline for questions is September 24, 2026, at 5:00 PM local time.
Bidders are required to comply with the non-collusion requirements set forth in the Bidding Documents.
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Union County, North Carolina
IFB 2026-078 Yadkin River Water Treatment Plant Chemical Sodium Hypochlorite 12% Trade / 10% Weight

Union County encourages good faith effort outreach to Minority Businesses (HUB Certified) and
Small Businesses.
The County reserves the right to reject any and/or all bids, including, without limitation,
nonconforming, nonresponsive, unbalanced, or conditional bids. The County also
reserves the right to waive informalities and request clarification as needed.
3 TIMELINE
PHASE 1
Date Milestone Description
September 18,
Bid Issued Date bid is issued for public viewing.
2026
September 25, Deadline to submit questions regarding
2026 by 5:00pm Questions Deadline response requirements, specifications
ET or bidding process.
September 29, Questions and Answers will be posted
Answers Posted
2026 for public viewing.
October 6, 2026 by
Technical Response Due Deadline to submit un-priced technical
9:00am ET
response.
PHASE 2
Date Milestone Description
Formal email notice to Bidders
October 8, 2026 Formal Invitation Issued
approved to participate in Phase 2 -
Reverse Auction.
Interactive bid system tutorials will be
October 9-12, 2026 eBridge Bid System Training
scheduled between eBridge and
approved Bidders.
Date starting bids must be entered into
October 13, 2026
Initial Bid Due the reverse auction platform
by 11:00am
(instructions provided during the bid
system training).
October 14, 2026
Reverse Auction Date and time the live reverse auction
at 11:00am
event will open.
4 BID SUBMISSION
BID SUBMISSION DEADLINE
In accordance with Union County (the County) guidelines, bids specified will be received
by Union County at the specified location listed in this IFB document, until the time and
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Union County, North Carolina
IFB 2026-078 Yadkin River Water Treatment Plant Chemical Sodium Hypochlorite 12% Trade / 10% Weight

date cited. Only Phase 1 unpriced bid submissions received by the correct time shall be
considered.
Unpriced bid submissions shall be sealed and labeled on the outside envelope:
"IFB 2026-078 - Yadkin River Water Treatment Plant Chemical Sodium Hypochlorite
12% Trade / 10% Weight - Phase 1 Unpriced Bid Submissions (No Pricing)"
Pricing shall not be included within the Phase 1 unpriced bid submissions.
BID DELIVERY REQUIREMENTS
All Phase 1 unpriced bid submissions must be in a sealed box or opaque envelope plainly
marked as follows:
[Name of Contractor Submitting Bid]
IFB No. 2026-078 Yadkin River Water Treatment Plant Chemical Sodium Hypochlorite
12% Trade / 10% Weight
Attention: Juan Rodriguz-Cruz
If using a delivery service, your company name and the solicitation number must
be visible on the outside delivery box/envelope. Ship, Mail, or Hand Deliver to the
following address:
Mail or hand-deliver submission packets to:
Union County Procurement Department
610 Patton Ave.
Monroe, NC 28110
Attention: Juan Rodriguez-Cruz, Procurement Specialist
Phase 1 submissions shall be submitted in printed form and shall contain technical,
qualification, compliance, and required solicitation forms only. Pricing information shall not
be included in the Phase 1 submission. Any pricing submitted outside the reverse auction
process may render the submission nonresponsive.
Electronic (email) or facsimile submissions will not be accepted.
There is no expressed or implied obligation for Union County to reimburse firms for any
expenses incurred in preparing Bids in response to this request.
Do not submit pricing with the Phase 1 unpriced bid submissions. Pricing will only be
collected during the reverse auction process.
Union County reserves the right to reject any or all Bids, to waive technicalities and
to make such selection deemed in its best interest. With limited response, Union
County reserves the right to extend the solicitation opening date as appropriate in
order to assure a competitive procurement.
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Union County, North Carolina
IFB 2026-078 Yadkin River Water Treatment Plant Chemical Sodium Hypochlorite 12% Trade / 10% Weight

BID QUESTIONS
Bid questions will be due on or before September 25, 2026, at 5:00 PM local time. The
primary purpose of this is to provide participating Contractors with the opportunity to ask
questions, in writing, related to the IFB.
Submit questions by email to Juan Rodriguez-Cruz at Juan.Rodriguez -
Cruz@unioncountync.gov by the deadline shown above. (Do not send question in a graph
or Excel sheet format.) The email subject line should be identified as follows IFB 2026-
078 Yadkin River Water Treatment Plant Chemical Sodium Hypochlorite 12% Trade / 10%
Weight Questions . All questions and answers may be posted as addenda on
www.unioncountync.gov and https://evp.nc.gov/solicitations/
BID ADDENDUM
Union County may modify the IFB prior to the date fixed for submission of Bids by the issuance
of an addendum.
Should an Offeror find discrepancies or omissions in this IFB or any other documents provided
by Union County, the Offeror should immediately notify the County of such potential
discrepancy in writing via email as noted above.
Any addenda to these documents shall be issued in writing. No oral statements,
explanations, or commitments by anyone shall be of effect unless incorporated in the
written addenda. Receipt of Addenda shall be acknowledged by the Offeror on Appendix
C Addendum and Anti-Collusion Form.
5 INSTRUCTIONS
COMMUNICATIONS
All communications, any modifications, clarifications, amendments, questions, responses
or any other matters related to the Invitation for Bid (IFB) must be made only through the
Procurement Contact noted on the cover of this IFB. A violation of this provision is cause
for the County to reject a Company's bid. No contact regarding this document with other
County employees is permitted and may be grounds for disqualification.
NON-MANDATORY PRE-BID & SITE VISIT
A pre-bid meeting concerning this IFB may be held. If so, the date, time and location will
be indicated on the cover of this IFB and/or in the body of IFB. Staff will be available at
this meeting to answer questions about this IFB.
IFB MODIFICATIONS
Clarifications, modifications, or amendments may be made to the IFB at any time prior to
the Bid Deadline at the discretion of the County. It is the Bidder's responsibility to
periodically check the County's website until the posted Bid Deadline to obtain any
issued addenda.
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Union County, North Carolina
IFB 2026-078 Yadkin River Water Treatment Plant Chemical Sodium Hypochlorite 12% Trade / 10% Weight

BIDDERS ACKNOWLEDMENT
The unpriced bid submission shall remain subject to acceptance for 120 days after the
Phase 1 submission deadline, or for such longer period agreed to by the Supplier upon
request of the County.
DUPLICATE BIDS
No more than one (1) bid from any Bidder will be considered by the County. In the event
multiple bids are submitted in violation of this provision, the County will have the right to
determine which bid will be considered, or at its sole option, reject all such multiple bids.
BID SIGNATURES
An authorized company official must sign Bids. Each signature represents binding
commitment upon the Bidder to provide the goods and/or services offered to the County
if the Supplier is determined eligible for award in accordance with the solicitation
requirements and reverse auction process.
SUBCONTRACTORS (IF APPLICABLE)
In addition to any identification of Subcontractors, Suppliers, individuals, or entities
required to be submitted to Owner (see third full paragraph below), Bidders shall include
in their Bid a list of all subcontractors which the Bidder intends to use for each of the
following categories of work:
* Heating, ventilating, and air conditioning (Mechanical)
* Electrical
A contractor whose Bid is accepted shall not substitute any person as subcontractor in
the place of the subcontractor listed in the original bid, except (a) if the listed
subcontractor's bid is later determined by the contractor to be non-responsible or
nonresponsive or the listed subcontractor refuses to enter into a contract for the
complete performance of the bid work, or (b) with the approval of the awarding authority
for good cause shown by the contractor. The terms, conditions, and requirements of
each contract between Contractor and a subcontractor performing work under a
subdivision or branch of work listed in this subsection shall incorporate by reference the
terms, conditions, and requirements of the Contract between Contractor and Owner.
Failure to include this list of subcontractors may cause a Bid to be rejected as
nonresponsive by Owner.
If Owner, after due investigation, has reasonable objection to any proposed
Subcontractor, Supplier, individual, or entity, Owner may, before the Notice of Award is
given, request apparent Successful Bidder to submit a substitute, without an increase
in the Bid.
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Union County, North Carolina
IFB 2026-078 Yadkin River Water Treatment Plant Chemical Sodium Hypochlorite 12% Trade / 10% Weight

Subsequent to the submittal of the Bid, Owner may not require the Successful Bidder or
Contractor to retain any Subcontractor, Supplier, or other individual or entity against
which Contractor has reasonable objection.
BIDDERS RESPONSIBILITIES
The bidder must be capable, either as a firm or a team, of providing all goods or services
as described under SECTION 7 - Specifications, and to maintain those capabilities until
notification of the fact that their bid response was unsuccessful. Exclusion of any good or
service for the IFB may serve as cause for rejection.
The successful Bidder will be responsible for all work in the IFB whether they are provided
or performed by the successful Bidder or subcontractor(s). Further, the County will
consider the successful Bidder to be the sole point of contact with regard to contractual
matters, including payment of any and all charges resulting from the cost of any contract.
REVERSE AUCTION PROCESS
This solicitation will be conducted as a Multi-Step Competitive Sealed Bid utilizing a
reverse auction pricing process pursuant to N.C.G.S. 143-129.9.
PHASE 1 - PREQUALIFICATION / TECHNICAL EVALUATION
Suppliers shall submit unpriced bids in accordance with the requirements of this
solicitation. The County will evaluate submissions for responsiveness, responsibility,
specification compliance, delivery capability, and completeness of required materials.
Suppliers determined by the County to be responsive, responsible, and technically
acceptable may advance to Phase 2.
PHASE 2 - ONLINE REVERSE AUCTION
Pricing will only be accepted during the live online reverse auction event.
Pricing submitted in any form other than the reverse auction process may be deemed
nonresponsive and subject to rejection.
The County has partnered with eBridge to host the reverse auction through its web-
based platform.
Following completion of the County's Phase 1 review, suppliers approved to advance to
Phase 2 will receive reverse auction participation instructions, scheduling information,
supplier training information, and platform access instructions from the County and/or
eBridge.
Suppliers must also review Appendix F - eBridge Information and return the Electronic Bid
Event Form as instructed. By responding to this IFB, you are accepting that if awarded a
contract, you will be obligated to pay a transaction fee to eBridge pursuant to the Electronic
Bid Event Form and Terms and Conditions found in Appendix F - eBridge Information.
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Union County, North Carolina
IFB 2026-078 Yadkin River Water Treatment Plant Chemical Sodium Hypochlorite 12% Trade / 10% Weight

Suppliers participating in the reverse auction shall comply with any applicable reverse
auction platform participation requirements and instructions issued for the event.
UNION COUNTY RESERVES THE RIGHT TO REJECT ANY AND/OR ALL QUALIFICATIONS
AND TO WAIVE ANY AND ALL TECHNICALITIES.
6 PURPOSE
INTRODUCTION
Union County, through Union County Water, is seeking unpriced bid submissions from
qualified firms for the delivery of specified water treatment chemicals. The resulting
contract will provide Sodium Hypochlorite 12% Trade / 10% Weight for use at the Yadkin
River Water Treatment Plant. The contract may also include additional, unspecified
chemical purchases on an as-needed basis if such chemicals are required for plant
operations.
COUNTY
Union County, North Carolina (population 263,386) is located in the central, southern
piedmont. The County provides its citizens with a full array of services that include public
safety, water/wastewater utilities and sanitation, human services, cultural and
recreational activities, and general government administration.
The County maintains a new 12 MGD Conventional Water Treatment Facility located on
New Salem Road in Monroe, NC known as the Yadkin River Water Treatment Plant.
7 PROJECT SCOPE
The County is seeking unpriced bid submissions from qualified firms for all time,
materials, labor, equipment, fittings, hoses, licenses, permits, etc. to deliver the
specific chemical to the specified location in a timely fashion.
Bid items provided shall be FOB to the delivery location specified.
The chemical needs of the County currently include:
* Sodium Hypochlorite 12% Trade / 10% Weight
8 SPECIFICATIONS
INTRODUCTION
The attached specifications and requirements are drawn around a chemical which the
County has evaluated and determined to be required for the performance necessary.
Bidders are requested to offer only equivalent comparable units, which will provide the
features and performance needed and implied.
Unless otherwise stated, the use of manufacturer's names and product numbers are for
descriptive purposes and establishing general quality levels only. They are not intended
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Union County, North Carolina
IFB 2026-078 Yadkin River Water Treatment Plant Chemical Sodium Hypochlorite 12% Trade / 10% Weight