Section 508 Compliant Files

Location:	Federal
Posted:	Mar 4, 2026
Due:	Mar 17, 2026
Agency:	U.S. Government Publishing Office
Type of Government:	State & Local
Category:	N - Installation of Equipment
Publication URL:	To access bid details, please log in.

Program/Jacket Number: 1075-S
Title: Section 508 Compliant Files
Bid Opening Date: March 17, 2026
Contract Type: Term Contract
Scope: These specifications cover the production of assessing and remediating files to bring them into compliance with 29 USC Section 508; including providing a text equivalent for every non-text element via “alt” tags, “longdesc”, or in element content; organize documents so they are readable without requiring an associated style sheet; identify row and column headers for data tables; have HTML or text alternatives for all PDF files. The remediated files must meet WCAG 2.1 Level A and Level AA Success Criteria. When requested the remediated files must meet PDF/UA Success Criteria.
GPO Team: Northwest Team
Files: 1075S

Attachment Preview

Program 1075-S

Specifications by FB

Reviewed by LP

Page 1 of 14

U.S. GOVERNMENT PUBLISHING OFFICE

Northwest Region

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Section 508 Compliant Files

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Department of the Interior

U.S. Fish and Wildlife Service

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning April 1, 2026 and ending March

31, 2027, plus up to four (4) optional 12-month extension period(s) that may be added in accordance with the

"Option to Extend the Term of the Contract" clause in Section 1 of this contract.

BID OPENING: Bids shall be opened virtually at 1:00 p.m., Eastern Time (ET), on March 17, 2026 at the U.S.

Government Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov one

(1) hour prior to the bid opening date and time to request a Microsoft Teams live stream link. This must be a separate

email from the bid submission. The link will be emailed prior to the bid opening.

BID SUBMISSION: Bidders must email bids to bids@gpo.gov for this solicitation. No other method of bid

submission will be accepted at this time. The Program Number and bid opening date must be specified in the

subject line of the emailed bid submission. Bids received after the bid opening date and time specified above will

not be considered for award.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following –

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are

advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s

email server as the official time stamp for bid receipt at the specified location.

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing

For information of a technical nature, contact Felicia Buchko at fbuchko@gpo.gov , 206-764-3726 ext. 3.

Section 508 Compliant Files

1075-S (03/27)

SECTION 1. - GENERAL TERMS AND CONDITIONS

Page 2 of 14

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2,

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 9-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-

files-for-vendors/contractterms2018.pdf

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-

vendors/qatap-rev-09-19.pdf.

SUBCONTRACTING: The predominant production functions are assessing and remediating files to bring them

into compliance with Section 508. These functions cannot be subcontracted.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to

these specifications:

Compliance with Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) and any amendments.

Section 508 Standards available at https://www.access-board.gov/ict

W3C’s Web Content Accessibility Guidelines (WCAG 2.1 Level A and Level AA) (most current version) and

W3C’s Checklist of Checkpoints for Web Content Accessibility Guidelines (most current version) available at

https://www.w3.org/TR/WCAG21/

Agency will provide the Government Product Accessibility Template (GPAT) for electronic documents for each

print job that identifies accessibility requirements based on program need and actual characteristics of expected

deliverables. Agency will provide technical provisions expected for the digital deliverables in the GPAT. Agency

will provide a checklist to meet its requirements on a GPAT. Contractor will be required to test all Section 508

Compliant files using WCAG 2.1 Level A and Level AA, with the option to request PDF/UA compliance

standards. Contractor will be required to test all Section 508 Compliant files for compatibility with the most recent

versions of the JAWS, NVDA, Voiceover, and Adobe Acrobat Read Out Loud.

The contractor must be able to describe how their proposed delivered Electronic Documents will meet Section 508

accessibility standards.

Tools to check PDFs to publish on agency’s website can be found here:

https://www.section508.gov/buy/requiring-business-partners-provide-accessible-documents/

Department of the Interior Section 508 Policies at https://www.doi.gov/ocio/policy-mgmt-support/information-

and-records-management/section-508-policies

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract

expires. If the Government exercises this option, the extended contract shall be considered to include this clause,

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s)

added under this clause. Further extension may be negotiated under the "Extension of Contract Term" clause. See

also "Economic Price Adjustment" for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the

contractor.

Section 508 Compliant Files

1075-S (03/27)

Page 3 of 14

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the

Government. Orders may be issued under the contract from April 1, 2026 through March 31, 2027 plus for such

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order

shall be "issued" upon notification by the Government for purposes of the contract when it is electronically

transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding

performance period(s). For each performance period after the first, a percentage figure will be calculated as

described below and that figure will be the economic price adjustment for that entire next period. Pricing

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper

prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first

period will extend from April 1, 2026 to March 31, 2027, and the second and any succeeding period(s) will extend

for 12 months from the end of the last preceding period, except that the length of the final period may vary. The

first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for

that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This

average is then compared to the average of the monthly Indexes for the 12-month interval ending December 31,

2025, called the base index. The percentage change (plus or minus) of the variable index from the base index will

be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price

adjustment clause.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the

quantity to be produced and any other information pertinent to the particular order.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein.

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance

with the clause entitled “Ordering.” The quantities of items specified herein are estimates only, and are not

purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not

constitute the basis for an equitable price adjustment under this contract.

Section 508 Compliant Files

1075-S (03/27)

Page 4 of 14

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by

the contractor within the time specified in the order, and the rights and obligations of the contractor and the

Government respecting those orders shall be governed by the terms of this contract to the same extent as if

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another

source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set

forth herein which are called for by print orders issued in accordance with the "Ordering" clause of this contract.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor,

the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility

or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to

the award of a contract. As part of the financial determination, the contractor in line for award may be required to

provide one or more of the following financial documents:

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the contract

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility

by the Government. Failure to provide the requested information in the time specified by the Government may

result in the Contracting Officer not having adequate information to reach an affirmative determination of

responsibility.

PREAWARD TEST: The Contracting Officer, at their option, may require the prospective contractor to run a test

order (not to exceed 100 pages in digital files) when supplied with the Government Furnished Materials as described

within these specifications. There will be no cost to the Government for this test. In the opinion of the Contracting

Officer, if the pre-award test ordered, does not meet or exceed the Specified Standards found in the QUALITY

ASSURANCE LEVELS AND STANDARDS, and proper handling of the Government Furnished Materials is not

demonstrated as found within the pages of these specifications, the contractor may be declared non-responsible.

The Preaward Test must adequately address the requirements for Section 508. The Preaward Test must contain

adequate information to document the responsiveness to the Section 508 requirements (e.g. a completed

Government Productivity Accessibility template (GPAT), Voluntary Product Accessibility Template (VPAT) or

equivalent and supporting documentation).

Section 508 Compliant Files

1075-S (03/27)

Page 5 of 14

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the

GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this

method can be found at the following web address:

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn:

Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process refer to the General Information of the Office of Finance web page

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.

Contractor’s billing invoice must be itemized in accordance with the items in the “Schedule of Prices.”

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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