Chart Supplements U.S. and Alaska

Program 860-S Page 1 of 28
Specifications by CDC
Reviewed by MN
U.S. GOVERNMENT PUBLISHING OFFICE
Government Publishing & Print Procurement
GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS
For the Procurement of
Chart Supplements U.S. and Alaska
as requisitioned from the U.S. Government Publishing Office (GPO) by the
DLA Document Services/DLA Aviation
Single Award
TERM OF CONTRACT: The base term of this contract is expected to be 13 months for the period beginning
Date of Award and ending May 31, 2027, plus up to four (4) optional 12-month extension periods that may be added
in accordance with the "OPTION TO EXTEND THE TERM OF THE CONTRACT" clause in SECTION 1 of this
contract.
Unless waived by the agency, the period from Date of Award to May 31, 2026, shall be used by the contractor to
establish/perform all necessary operations in preparation for live production on or about June 1, 2026. The
contractor shall plan and implement the actions necessary for the startup of full contract operations.
BID OPENING: Bids shall be opened virtually at 11:00 a.m., Eastern Time (ET), on April 30, 2026, at the U.S.
Government Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov one
(1) hour prior to the bid opening date and time to request a Microsoft Teams live stream link. This must be a separate
email from the bid submission. The link will be emailed prior to the bid opening.
BID SUBMISSION: Bidders must email bids to bids@gpo.gov for this solicitation. No other method of bid
submission will be accepted at this time. The program number and bid opening date must be specified in the subject
line of the emailed bid submission. Bids received after the bid opening date and time specified above will not be
considered for award.
BIDDERS, PLEASE NOTE: This program was formerly Program 63-S. These specifications have been
extensively revised; therefore, all bidders are cautioned to familiarize themselves with all provisions of these
specifications before bidding.
NOTE: FAILURE TO MEET RIGID EFFECTIVE DATES FOR ALL OF THE PUBLICATIONS COULD
JEOPARDIZE NOT ONLY THE SAFETY OF AIRCRAFT BUT COULD BE THE PRIMARY FACTOR IN
LOSS OF LIFE. THESE PUBLICATIONS ARE CONSIDERED CRITICAL TO AIR NAVIGATION AND
MUST BE IN THE HANDS OF THEIR USER(S) BY THE EFFECTIVE DATES.
Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.
For technical information, please contact Cecilia Dominguez at (202) 512-0418 or cdominguezcastro@gpo.gov.

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SECTION 1. - GENERAL TERMS AND CONDITIONS
GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the
applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2,
effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program
for Printing and Binding (GPO Pub. 310.1, effective May 1979 (Rev. 09-19)).
GPO Contract Terms (GPO Publication 310.2) - https://www.gpo.gov/docs/default-source/forms-and-standards-
files-for-vendors/contractterms2018.p
GPO QATAP (GPO Publication 310.1) - https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-
vendors/qatap-rev-09-19.pdf
PRIORITIES, ALLOCATIONS, AND ALLOTMENTS: This contract and any delivery order thereunder are
rated and certified for national defense use (Priority Rating DO-C-9). The contractor shall follow the provisions of
DMS Reg. 1 or DPS Reg. 1, and all other applicable regulations and orders of the Bureau of Domestic Commerce,
in obtaining controlled materials and other products and materials needed to fulfill this contract.
GPO IMPRINT REQUIREMENTS: The GPO imprint requirement, GPO Contract Terms, Supplemental
Specifications, No. 9, is waived.
SUBCONTRACTING: The predominant production functions are printing and disposal of waste materials.
Bidders who must subcontract these operations will be declared non-responsible.
QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these
specifications:
Product Quality Levels:
(a) Printing (page-related) Attributes - Level II.
(b) Finishing (item-related) Attributes - Level II.
(c) Exceptions:
(1) F-5. Perfect-Bound Book Durability -- Page flex test -- Minimum of 300 flexes.
(2) F-7. Excess Glue -- 1/16" Maximum glue penetration.
Inspection Levels (from ANSI/ASQC Z1.4):
(a) Non-destructive Tests - General Inspection Level I.
(b) Destructive Tests - Special Inspection Level S - 2.
Specified Standards: The specified standards for the attributes requiring them shall be:
Attribute Specified Standard
P-7. Type Quality and Uniformity Average Type Dimension
P-9. Solid and Screen Tint Color Match Pantone Matching System
OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term
of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract
expires. If the Government exercises this option, the extended contract shall be considered to include this clause,
except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension
added under this clause. Further extension may be negotiated under the "EXTENSION OF CONTRACT TERM"
clause. See also "ECONOMIC PRICE ADJUSTMENT" for authorized pricing adjustments(s).

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EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting
from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the
contractor.
ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this
clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible
under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first
period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding
performance period(s). For each performance period after the first, a percentage figure will be calculated as
described below and that figure will be the economic price adjustment for that entire next period. Pricing
adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper
prices are subject to adjustment by separate clause elsewhere in this contract.
For the purpose of this clause, performance under this contract will be divided into successive periods. The first
period will extend from Date of Award to May 31, 2027, and the second and any succeeding period(s) will extend
for 12 months from the end of the last preceding period, except that the length of the final period may vary. The
first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for
that period.
The term of the first contract year (base year) is expected to be approximately 13 months; however, the economic
price adjustment will be based on the date of actual production. Actual production begins June 1, 2026.
Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted "Consumer
Price Index For All Urban Consumers - Commodities Less Food" (Index) published monthly in the CPI Detailed
Report by the U.S. Department of Labor, Bureau of Labor Statistics.
The economic price adjustment will be the percentage difference between Index averages as specified in this
paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-
month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This
average is then compared to the average of the monthly Indexes for the 12-month interval ending February 28,
2026, called the base index. The percentage change (plus or minus) of the variable index from the base index will
be the economic price adjustment for the period being considered for adjustment.
The Government will notify the contractor by contract modification specifying the percentage increase or decrease
to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage
increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and
separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.
PAPER PRICE ADJUSTMENT: Paper prices charged under this contract will be adjusted in accordance with
"Table 9 - Producer Price Indexes and Percent Changes for Commodity Groupings and Individual Items" in
Producer Price Indexes report, published by the Bureau of Labor Statistics (BLS), as follows:
For the purpose of this contract, the Paper Price Adjustment will be based on the date of actual production.
Actual production begins on or about June 1, 2026.
1. BLS code 0913 for All Paper will apply to all paper required under this contract.
2. The applicable index figures for the month of May, 2026, will establish the base index.
3. There shall be no price adjustment for the first three (3) production months of the contract.
4. Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus)
exceeding 5% by comparing the base index to the index for that month which is two months prior to the
month being considered for adjustment.

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5. Beginning with order placement in the fourth month, index variances will be calculated in accordance with
the following formula:
X - base index x 100 = ____%
base index
where X = the index for that month which is two months prior to the month being considered for adjustment.
6. The contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%.
7. Adjustments under this clause will be applied to the contractor's bid price(s) for Item III., "PAPER" in the
"SCHEDULE OF PRICES" and will be effective on the first day of any month for which prices are to be
adjusted.
The Contracting Officer will give written notice to the contractor of any adjustments to be applied to invoices for
orders placed during months affected by this clause.
In no event, however, will any price adjustment be made which would exceed the maximum permissible under any
law in effect at the time of the adjustment. The adjustment, if any, shall not be based upon the actual change in cost
to the contractor, but shall be computed as provided above.
The contractor warrants that the paper prices set forth in this contract do not include any allowance for any
contingency to cover anticipated increased costs of paper to the extent such increases are covered by this price
adjustment clause.
SECURITY OF DATA: The contractor shall not release or sell to any person any technical or other data received
from the Government under this contract; nor shall the contractor use the data for any purpose other than that for
which it was provided to the contractor under the terms of the contract.
DATA RIGHTS: All data and materials furnished and produced in the performance of this contract shall be the
sole property of the Government. The contractor agrees not to assert rights or to establish any claim to such data in
whole or in part in any manner or form, or to authorize others to do so, without prior written consent of the
Contracting Officer.
Information contained in all source documents and other media provided by the Government is the sole property of
the Government.
NOTE: All furnished data is designated as "Controlled Unclassified Information (CUI)."
WARNING: All contractor employees performing on this contract are required to be U.S. citizens. The contractor
is prohibited from producing or distributing the products produced under this contract outside of the official orders
(i.e., cannot produce for their own use, sale, or other uses, including marketing, promotion, or other uses).
The contractor shall not retain or distribute, in any form, any part of the materials furnished by the Government
which are not consumed in the preparation of the work or which are generated as a result of this contract. Proper
precautions shall be taken to ensure that all Government supplied materials are protected from damage. The
Government furnished materials shall be returned in the same condition as originally furnished.
Proper control and handling must be maintained at all times to prevent any information, data, or materials required
to produce the products ordered under these specifications from falling into unauthorized hands.
All erroneous copies produced by the contractor are to be destroyed by means of abrasive destruction, burning,
shredding, or other method that guarantees complete protection against access and in accordance with the level of
security designated by the agency. (See "DISPOSAL OF WASTE MATERIALS.")

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QUALITY ASSURANCE: The contractor is cautioned that the accuracy of the information in these products is of
paramount importance. Errors such as missing or wrong pages could jeopardize not only the safety of aircraft but
could be the primary factor in loss of life or property and could also jeopardize the nation's military readiness and
safety. To achieve maximum accuracy in these products, the contractor's quality program must be organized toward
the objective of reaching a goal of zero defects in each and every product.
ACTUAL DAMAGES: Unless otherwise prescribed, the contractor is, upon failure to provide services, materials,
supplies, and equipment within the time specified for distribution, chargeable with all expenses caused the
Government by reason of such delays in distribution for which no extension of time is provided, as actual damages
to the Government on account of such delays. Also, the contractor will be charged, as actual damages, for all
expenses caused the Government occasioned by distribution of materials, supplies, and equipment not conforming
to specifications.
DISPOSAL OF WASTE MATERIALS: Subcontracting for the disposal of waste materials will not be allowed.
The contractor is required to demonstrate how all waste materials used in the production of sensitive information
will be definitively destroyed, i.e., burning, pulping, shredding, macerating, or other suitable similar means
appropriate for the type of classification. Electronic records must be definitively destroyed in a manner that prevents
reconstruction. Definitively destroying the records means the material cannot be reassembled and used in an
inappropriate manner in violation of law and regulations.
The contractor, at a minimum, must crosscut shred all documents into squares not to exceed 1/4 inch. All documents
to be destroyed cannot leave the security of the building and must be destroyed at contractor's printing site. The
contractor must specify the method planned to dispose of the materials.
PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the
Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or
to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to
the award of a contract. As part of the financial determination, the contractor in line for award may be required to
provide one or more of the following financial documents:
1) Most recent profit and loss statement
2) Most recent balance sheet
3) Statement of cash flows
4) Current official bank statement
5) Current lines of credit (with amounts available)
6) Letter of commitment from paper supplier(s)
7) Letter of commitment from any subcontractor
The documents will be reviewed to validate that adequate financial resources are available to perform the contract
requirements. Documents submitted will be kept confidential and used only for the determination of responsibility
by the Government. Failure to provide the requested information, in the time specified by the Government, may
result in the Contracting Officer not having adequate information to reach an affirmative determination of
responsibility.
In order to determine the responsibility of the contractor, the Government reserves the right to conduct an on-site
preaward survey at the contractor's facility and/or to require other evidence of technical, production, managerial,
financial, and similar abilities to perform, prior to the award of a contract.
Additionally, as part of the technical determination, examples of areas that may be investigated are listed below:
* Technical equipment/capability
* Quality assurance
* Electronic data interface/capability
* Other - as appropriate

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PREAWARD PRODUCTION PLANS: As part of the preaward survey, the contractor shall present, in writing,
to the Contracting Officer within five (5) workdays of being notified to do so by the Contracting Officer or his/her
representative, detailed plans for each of the following activities. The workday after notification to submit will be
the first day of the schedule. If the Government requests additional information after review of plans, the contractor
must submit updated plans within two (2) workdays of request.
THESE PROPOSED PLANS ARE SUBJECT TO REVIEW AND APPROVAL BY THE GOVERNMENT, AND
AWARD WILL NOT BE MADE PRIOR TO APPROVAL OF THE SAME. THE GOVERNMENT RESERVES
THE RIGHT TO WAIVE SOME OR ALL OF THESE PLANS.
If the Government, during the preaward survey, concludes that the contractor does not or cannot meet all of the
requirements as described in this contract, the contractor will be declared nonresponsible.
Option Years: For each option year that may be exercised, the contractor will be required to review their
production plans and re-submit in writing the above plans detailing any changes and/or revisions that may have
occurred. The revised plans are subject to Government approval. The revised plans must be submitted to the
Contracting Officer or his/her representative within five (5) workdays of notification of the option year being
exercised.
NOTE: If there are no changes/revisions, the contractor will be required to submit to the Contracting Officer or
his/her representative a statement confirming that the current plans are still in effect.
Contingency Plan: The Government has a need to ensure that DoD is able to continue operations of FAA chart
products in the event the contractor is unable to perform due to a broad range of circumstances, including but not
limited to, all-hazard emergencies, natural emergencies, man-made emergencies, national emergencies, and/or
pandemics.
The failure to deliver the products required under this specification in a timely manner would have an impact on
the daily operations of DoD. Therefore, if for any reason(s) (as specified above), the contractor is unable to perform
at said locations for a period longer than five (5) workdays, contractor must have a contingency plan to produce the
products required under this specification.
These plans must include the location of the facility to be used, equipment available at the facility, and a timetable
for the start of production at that facility. The plan must also include the transportation of Government materials
from one facility to another, if applicable.
NOTE: All terms and conditions of this contract will apply to the contingency plan. Due to the time sensitive nature
of the products produced on this contract, the contractor must maintain the original schedule set forth in this contract.
Quality Control Plan: This plan shall explain how the contractor will set-up and maintain the requirements as
specified under "CONTRACTOR QUALITY PROGRAM" (see Attachment 3).
Security Control Plan: The contractor shall maintain in operation, an effective security system where items by
these specifications are manufactured and/or stored (awaiting distribution or disposal) to assure against theft and/or
the product ordered falling into unauthorized hands.
Contractor is cautioned that no Government provided information shall be used for non-government business.
Specifically, no Government information shall be used for the benefit of a third party.
The Government retains the right to conduct on-site security reviews at any time during the term of the contract.
The plan shall contain at a minimum:
(1) How Government files (data) will be secured to prevent disclosure to a third party.

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(2) How the disposal of waste materials will be handled. (See "DISPOSAL OF WASTE MATERIALS.")
(3) How all applicable Government-mandated security as cited in this contract shall be adhered to by the
contractor and/or subcontractor(s).
Part of the Security Control Plan shall include a floor plan detailing the area(s) to be used, showing existing walls,
equipment to be used, and the processing and storage locations.
Distribution Help Desk Plan: This plan shall detail how the contractor will establish, maintain, and staff a
Distribution Help Desk in accordance with the requirements specified herein (see "DISTRIBUTION HELP
DESK").
Disposal of Waste Materials Plan: The contractor must provide the method planned to dispose of the materials in
accordance with the requirements specified herein (see "DISPOSAL OF WASTE MATERIAL"). The plan must
include the names of all contract officials responsible for this plan and describe their duties in relationship to the
waste material plan.
PREAWARD TEST: Prior to award, the prospective contractor shall be required to successfully demonstrate their
ability to create PDF soft proofs and digital color content proofs, print, and perfect-bind publications as set forth
below. The Government reserves the right to waive the preaward test if there is other evidence that, in the opinion
of the Contracting Officer, indicates that the contractor being considered for award has the capability to successfully
produce the items required.
For the preaward test, electronic files representative of the files to be furnished under these specifications will be
provided on the same media stipulated in these specifications (see "GOVERNMENT TO FURNISH" specified
herein). The electronic file samples of two (2) books (Chart Supplement Alaska and Chart Supplement Northwest
U.S. Volume) will be provided as PDF files.
Contractor will be required to create one (1) PDF soft proof for each volume and one (1) complete set of digital
color content proofs for each volume . The PDF soft proof must be submitted via email or SFTP, and the digital
color content proofs must be sent to a designated point of contact (POC) of the Government (to be provided at time
of test). .
* All proofs must be furnished within five (5) workdays of receipt of test files. These proofs must be in
accordance with the proof requirements as specified under "PROOFS" in "SECTION 2. -
SPECIFICATIONS."
* The contractor must also submit 10 samples of paper stock (cover and text stock) with the digital color
content proofs. The paper samples must be in accordance with the paper requirements as specified under
"STOCK/PAPER" in "SECTION 2. - SPECIFICATIONS."
* No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for
revised proofs if contractor's errors are judged serious enough to require them.
* Contractor will be required to print and perfect-bind eight (8) copies of the Chart Supplement U.S. Volume
and eight (8) copies of the Chart Supplement Alaska Volume in accordance with the printing and binding
requirements as specified herein. These 16 printed/perfect-bound test samples must be furnished within
10 workdays of receipt of "O.K. to Print" on proofs.
* The Government shall approve or disapprove the preaward printed, bound copies within three (3)
workdays from receipt thereof.
If the preaward test proofs, paper, and/or the printed, bound samples are disapproved by the Government, the
contractor may be permitted, at the option of the Government, additional time to correct defects and/or submit
revised test proofs, paper, and/or printed, bound samples if so notified by the Contracting Officer.

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In the event the revised preaward test proofs, paper, and/or printed, bound samples are disapproved by the
Government, the contractor shall be deemed to have failed to comply with the applicable requirements of these
specifications and may be reason for a determination of non-responsibility.
Failure to successfully deliver completed preaward test proofs, paper, and/or printed, bound samples within the
stated time period may disqualify the contractor from further consideration for award.
All operations necessary in the performance of this test shall be performed at the facilities and on the equipment in
which the contract production will be performed.
No charges will be allowed for costs incurred in the performance of this preaward test.
GOVERNMENT QUALITY ASSURANCE SURVEILLANCE: The Government may conduct quality
assurance surveillance to assure the effectiveness of the contractor's quality control. The Government may conduct
on-site inspection visits at the contractor's plant during the printing, binding, and distribution phases. These visits
may extend throughout the duration of the contract. Nothing contained in this paragraph, or in subsequent
paragraphs, shall be construed to limit any inspection rights of the Government specified under this contract.
The Government also reserves the right to conduct random unannounced visits at the contractor's site(s) for the
purpose of production surveillance. At no time, however, does the Government inspection replace the contractor's
inspection requirements at the contractor's installation(s).
The contractor shall provide necessary workspace and assistance at the site of contract performance for the
Government Representative(s) who is designated by the Government to inspect and evaluate the contractor's work
performance and products. All inspections and evaluations shall be performed in such a manner as will not unduly
delay the work.
Customer comments/complaints will provide the Government with a final form of contract surveillance. The
Government will also verify and log customer comments/complaints. The Government will maintain a discrepancy
log and provide a copy of this log to the Contractor's Program Manager upon request.
At the Government's option, the Government may conduct virtual visit inspections at the contractor's plant during
the printing, binding, and distribution phases. The contractor must have the capabilities to use Cisco WebEx NGA
or Microsoft Teams for the virtual inspection.
POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as
indicated in these specifications will be reviewed by Government representatives with the contractor's
representatives at the U.S. Government Publishing Office, Washington, DC, or DLA Document Services, Fort
Belvoir, VA, immediately after award. At Government's option, postaward conference may be held via
teleconference.
Person(s) that the contractor deems necessary for the successful implementation of the contract must be in
attendance.
Option Years: For each option year that may be exercised, the Government's representatives may request a
meeting with the contractor's representatives to be held at the contractor's facility to discuss the requirements of
that contract year's jobs. At Government's option, these may be held via teleconference.
ASSIGNMENT OF JACKETS, PURCHASE, AND PRINT ORDERS: A GPO jacket number will be assigned
and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented
by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the
quantity to be produced and any other information pertinent to the particular order.

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ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the
Government. Orders may be issued under the contract from Date of Award through May 31, 2027 plus for such
additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and
conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall
be "issued" upon notification by the Government for purposes of the contract when it is electronically transmitted
or otherwise physically furnished to the contractor in conformance with the schedule.
REQUIREMENTS: This is a requirements contract for the items and the period specified herein. Delivery of items
or performance of work shall be made only as authorized by orders issued under the clause entitled "ORDERING."
The quantities of items specified herein are estimates only and are not purchased hereby. Except as may be otherwise
provided in this contract, if the Government's requirements for the items set forth herein do not result in orders in
the amounts or quantities described as "estimated," it shall not constitute the basis for an equitable price adjustment
under this contract.
Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth
which are required to be purchased by the Government activity identified on page 1.
The Government shall not be required to purchase from the contractor, requirements above the limit on total orders
under this contract if any.
Orders issued during the effective period of this contract and not completed within that time shall be completed by
the contractor within the time specified in the order, and the rights and obligations of the contractor and the
Government respecting those orders shall be governed by the terms of this contract to the same extent as if
completed during the effective period of this contract.
If shipment/delivery of any quantity of an item covered by the contract is required because of urgency prior to the
earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an
order providing for the accelerated delivery, the Government may procure this requirement from another source.
The Government may issue orders which provide for delivery to or performance at multiple destinations.
Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set
forth herein which are called for by print orders issued under the "ORDERING" clause of this contract.
PRIVACY ACT NOTIFICATION: This procurement action requires the contractor to do one or more of the
following: design, develop, or operate a system of records on individuals to accomplish an agency function in
accordance with the Privacy Act of 1974, Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable
agency regulations. Violation of the Act may involve the imposition of criminal penalties as stated in 5 U.S.C. 552a
(i)(1) CRIMINAL PENALTIES. It is incumbent upon the contractor to inform its officers and employees of the
penalties for improper disclosure imposed by the Privacy Act of 1974, 5 U.S.C. 552a, specifically, 5 U.S.C. 552a
(i)(1) CRIMINAL PENALTIES and m(1) GOVERNMENT CONTRACTORS.
PRIVACY ACT
(a) The contractor agrees:
(1) To comply with the Privacy Act of l974 and the rules and regulations issued pursuant to the Act in the
design, development, or operation of any system of records on individuals in order to accomplish an
agency function when the contract specifically identifies (i) the system or systems of records and (ii)
the work to be performed by the contractor in terms of any one or combination of the following: (A)
Design, (B) development, or (C) operation;

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(2) To include the solicitation notification contained in this contract in every solicitation and resulting
subcontract and in every subcontract awarded without a solicitation when the statement of work in the
proposed subcontract requires the design, development, or operation of a system of records on
individuals to accomplish an agency function; and
(3) To include this clause, including this paragraph (3), in all subcontracts awarded pursuant to this contract
which require the design, development, or operation of such a system of records.
(b) In the event of violations of the Act, a civil action may be brought against the agency involved where the
violation concerns the design, development, or operation of a system of records on individuals to accomplish an
agency function, and criminal penalties may be imposed upon the officers or employees of the agency where the
violation concerns the operation of a system of records on individuals to accomplish an agency function. For
purposes of the Act when the contract is for the operation of a system of records on individuals to accomplish an
agency function, the contractor and any employee of the contractor is considered to be an employee of the agency.
(c) The terms used in this clause have the following meanings:
(1) "Operation of a system of records" means performance of any of the activities associated with
maintaining the system of records including the collection, use, and dissemination of records.
(2) "Record" means any item, collection or grouping of information about an individual that is maintained
by an agency, including, but not limited to, his education, financial transactions, medical history, and
criminal or employment history and that contains his name, or the identifying number, symbol, or other
identifying particular assigned to the individual, such as a finger or voice print or a photograph.
(3) "System of records" on individuals means a group of any records under the control of any agency from
which information is retrieved by the name of the individual or by some identifying number, symbol,
or other identifying particular assigned to the individual.
ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any
failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following -
1. Illegibility of bid.
2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.
3. The bidder's email provider may have different size limitations for sending email; however, bidders are
advised not to exceed GPO's stated limit.
4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.
Government personnel will not validate receipt of the emailed bid before bid opening. GPO will use the
prevailing time (specified as the local time zone) and the exact time that the email is received by GPO's
email server as the official time stamp for bid receipt at the specified location.
PAYMENT: Contractor's billing invoices must be approved by the ordering agency before they are submitted to
GPO for payment. Immediately upon completion of each order, the contractor shall submit an itemized billing
statement to DLA Document Services for verification, approval, and signature. The contractor must email their
billing invoice and all necessary documentation to the email address as indicated on the print order.
After agency verification and approval, the contractor must submit the approved, signed billing invoice to the U.S.
Government Publishing Office.
Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode
coversheet program application is the most efficient method of receiving payment. Instructions for using this
method can be found at the following web address:
http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.
Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn:
Comptroller, Stop: FMCE, Washington, DC 20401.