Business Cards

Program 173-S Page 1 of 12
Specifications by SB
Reviewed by MRN
U.S. GOVERNMENT PUBLISHING OFFICE
Government Publishing & Print Procurement
GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS
For the Procurement of
Business Cards
as requisitioned from the U.S. Government Publishing Office (GPO) by the
Millennium Challenge Corporation (MCC)
Single Award
TERM OF CONTRACT: The term of this contract is for the period beginning June 1, 2026 and ending May 31,
2027, plus up to four (4) optional 12-month extension periods that may be added in accordance with the "OPTION TO
EXTEND THE TERM OF THE CONTRACT" clause in SECTION 1 of this contract.
BID OPENING: Bids shall be virtually opened at 11:00 a.m., Eastern Time (ET), on May 7, 2026 at the Government
Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov one (1) hour prior to
the bid opening date and time to request a Microsoft Teams live stream link. This must be a separate email from the
bid submission. The link will be emailed prior to the bid opening.
BID SUBMISSION: Bidders must email bids to bids@gpo.gov. No other method of bid submission will be accepted
at this time. The program number and bid opening date must be specified in the subject line of the emailed bid
submission. Bids received after the bid opening date and time specified above will not be considered for award.
BIDDERS, PLEASE NOTE: These specifications have been revised; therefore, all bidders are cautioned to
familiarize themselves with all provisions of these specifications before bidding.
Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.
For information of a technical nature, contact Stacy Bindernagel at sbindernagel@gpo.gov or (202) 512-2103.

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SECTION 1. - GENERAL TERMS AND CONDITIONS
GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable
provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective
December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing
and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).
GPO Contract Terms (GPO Publication 310.2) - https://www.gpo.gov/docs/default-source/forms-and-standards-files-
for-vendors/contractterms2018.pdf
GPO QATAP (GPO Publication 310.1) - https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-
vendors/qatap-rev-09-19.pdf
GPO IMPRINT REQUIREMENTS: The GPO imprint requirement, GPO Contract Terms, Supplemental
Specifications, No. 9, is waived.
QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these
specifications:
Product Quality Levels:
(a) Printing (page related) Attributes -- Level III.
(b) Finishing (item related) Attributes -- Level III.
Inspection Levels (from ANSI/ASQC Z1.4):
(a) Non-destructive Tests - General Inspection Level I.
(b) Destructive Tests - Special Inspection Level S-2.
Specified Standards: The specified standards for the attributes requiring them shall be:
Attribute Specified Standard
P-7. Type Quality and Uniformity Average Type Dimension
P-9. Solid and Screen Tint Color Match Pantone Matching System
OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of
this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract
expires. If the Government exercises this option, the extended contract shall be considered to include this clause,
except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s)
added under this clause. Further extension may be negotiated under the "EXTENSION OF CONTRACT TERM"
clause. See also "ECONOMIC PRICE ADJUSTMENT" for authorized pricing adjustment(s).
EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from
this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor.
ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this
clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible
under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first
period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding
performance period(s). For each performance period after the first, a percentage figure will be calculated as described
below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this
clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to
adjustment by separate clause elsewhere in this contract.

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For the purpose of this clause, performance under this contract will be divided into successive periods. The first period
will extend from June 1, 2026 to May 31, 2027 and the second and any succeeding period(s) will extend for 12 months
from the end of the last preceding period, except that the length of the final period may vary. The first day of the
second and any succeeding period(s) will be the effective date of the economic price adjustment for that period.
Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted "Consumer
Price Index - For All Urban Consumers - Commodities Less Food" (Index) published monthly in the CPI Detailed
Report by the U.S. Department of Labor, Bureau of Labor Statistics.
The economic price adjustment will be the percentage difference between Index averages as specified in this
paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month
interval ending three (3) months prior to the beginning of the period being considered for adjustment. This average is
then compared to the average of the monthly Indexes for the 12-month interval ending February 28, 2026 called the
base index. The percentage change (plus or minus) of the variable index from the base index will be the economic
price adjustment for the period being considered for adjustment.
The Government will notify the contractor by contract modification specifying the percentage increase or decrease to
be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage
increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and
separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.
PREAWARD SURVEY: In order to determine the responsibility of the prime contractors or any subcontractor, the
Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or to
require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the
award of a contract. As part of the financial determination, the contractors in line for award may be required to provide
one or more of the following financial documents:
1) Most recent profit and loss statement
2) Most recent balance sheet
3) Statement of cash flows
4) Current official bank statement
5) Current lines of credit (with amounts available)
6) Letter of commitment from paper supplier(s)
7) Letter of commitment from any subcontractor
The documents will be reviewed to validate that adequate financial resources are available to perform the contract
requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility by
the Government. Failure to provide the requested information in the time specified by the Government may result in
the Contracting Officer not having adequate information to reach an affirmative determination of responsibility.
ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and
a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an
individual print order for each job placed with the contractor. The print order, when issued, will indicate the quantity
to be produced and any other information pertinent to the particular order.
ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the
Government. Orders may be issued under the contract from June 1, 2026 through May 31, 2027, plus for such
additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and
conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall
be "issued" upon notification by the Government for purposes of the contract when it is electronically transmitted or
otherwise physically furnished to the contractor in conformance with the schedule.

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REQUIREMENTS: This is a requirements contract for the items and for the period specified herein.
Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance
with the clause entitled "ORDERING." The quantities of items specified herein are estimates only and are not
purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the
items set forth herein do not result in orders in the amounts or quantities described as "estimated," it shall not
constitute the basis for an equitable price adjustment under this contract.
Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth
which are required to be purchased by the Government activity identified on page 1.
The Government shall not be required to purchase from the contractor requirements in excess of the limit on total
orders under this contract, if any.
Orders issued during the effective period of this contract and not completed within that time shall be completed by the
contractor within the time specified in the order, and the rights and obligations of the contractor and the Government
respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the
effective period of this contract.
If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the
earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order
providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.
The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.
Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth
herein which are called for by print orders issued in accordance with the "ORDERING" clause of this contract.
ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any
failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:
1. Illegibility of bid.
2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.
3. The bidder's email provider may have different size limitations for sending email; however, bidders are
advised not to exceed GPO's stated limit.
4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.
Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the
prevailing time (specified as the local time zone) and the exact time that the email is received by GPO's email
server as the official time stamp for bid receipt at the specified location.
PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the
GPO barcode coversheet program application is the most efficient method of receiving payment. Instruction for using
this method can be found at the following web address:
http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.
Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn:
Comptroller, Stop: FMCE, Washington, DC 20401.
For more information about the billing process, refer to the General Information of the Office of Finance web page
located at: https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.
Contractor's billing invoice must be itemized in accordance with the items in the "SCHEDULE OF PRICES."

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SECTION 2. - SPECIFICATIONS
SCOPE: These specifications cover the production of business cards requiring such operations as on-line ordering,
electronic prepress, composition, printing, binding, packing, and distribution.
TITLE: Business Cards.
NUMBER/FREQUENCY OF ORDERS: Orders will be placed via the contractor's on-line ordering system. (See
"ON-LINE ORDERING.")
Approximately 5 to 10 print orders per year will be issued the same day as online order submission listing the orders
placed via the on-line ordering system, and each order may contain up to approximately 15 different names.
QUANTITY: 250 cards per individual name.
NUMBER OF PAGES: Face only.
TRIM SIZE: 3-1/2 x 2".
GOVERNMENT TO FURNISH: The contractor is to keep the Government furnished agency logo throughout the
term of the contract. The logo will remain the same on every order. During the term of the contract, a different logo
may be furnished to be used on all cards.
Electronic media will be furnished as follows -
Platform: Windows or Macintosh System (current or near current version).
Storage Media: Email.
Software: Adobe InDesign CC; Adobe Illustrator CC (current or near current version).
All platform system and software upgrades (for specified applications) which may
occur during the term of the contract must be supported by the contractor.
Fonts: All printer and screen fonts (Berling and Gotham) will be furnished.
The contractor is cautioned that furnished fonts are the property of the Government
and/or its originator. All furnished fonts are to be eliminated from the contractor's
archive immediately after completion of the contract.
Additional Information: Files will be furnished in native application format.
Electronic media will include all illustrations and graphics furnished in place.
Pantone will be used for color identification.
Identification markings such as register marks, commercial identification marks of any kind, etc. carried in the
electronic files, must not print on finished product.
CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "GOVERNMENT TO
FURNISH," necessary to produce the product(s) in accordance with these specifications.
ON-LINE ORDERING: The contractor must provide an on-line ordering system with the following capabilities:
1. The contractor's ordering system must contain an individual template for the business cards as specified in
this contract. There will be up to three (3) different layouts for the business cards.

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2. The contractor's ordering system must provide a fillable form specifically designed to accept data and place
an Order Request as a one-step process. The form will contain prepopulated, choice, and fillable fields.
NOTE: Contractor must remove extra space on orders for names without a middle initial.
3. Placement of an Order Request must result in the immediate generation of an on-line proof that must be
approved by requestor and may require the approval of the requestor's supervisor.
NOTE: The actual order will not be "placed" until Electronic Confirmation is entered into the contractor's
on-line ordering system by MCC's print administrator.
REPORTS: The contractor must generate and submit a monthly report to the agency. The report shall contain the
following items:
The date orders were placed;
Name(s) of person(s) placing the order;
Total number of order(s) placed;
Confirmation code(s).
COMPOSITION: The contractor will be required to create business cards for each individual's pertinent information
as submitted by on-line ordering.
There will be up to three (3) different layouts for the business cards.
The fonts for all text matter are Berling and Gotham.
ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the
furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media
damage, or data corruption that might interfere with proper file image processing must be reported to the ordering
agency.
The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define
file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the
assigned quality level.
When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated
that the Government will make all major revisions.
Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy.
PROOFS: Proofs will consist of an immediate on-line proof of the Order Request. (See "ON-LINE ORDERING.")
The contractor must not print prior to receipt of an "O.K. to Print" in the form of an on-line Electronic Confirmation
entered in contractor's on-line ordering system.
STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed
for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 13" dated September
2019.
Government Paper Specification Standards No. 13 - https://www.gpo.gov/docs/default-source/forms-and-standards-
files-for-vendors/vol_13.pdf
All paper used in each order must be of a uniform shade.
Smooth and Embossed Cover; White, basis weight: 130 lbs. per 500 sheets, 20 x 26", equal to JCP Code L21.
Exception: to match Neenah Classic Crest Solar White Smooth Cover, basis weight: 110 lbs. for finish and color.

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PRINTING: Cards print face only with text matter and logo for the different layouts printing in Pantone 281 Blue,
Pantone 193 Red, and black.
The GPO imprint is waived and must not print on the finished product.
MARGINS: Margins will be as indicated in furnished electronic media.
BINDING: Trim four sides.
PACKING: Pack individual names in suitable boxes in quantities of 250. Affix a copy of each card to the end panel
of each box for identification.
Pack suitably in shipping containers. Shipping containers must be of sufficient strength as to ensure against damage to
the product during shipment and that the package will not open or split during shipment.
All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and
durability and in such a manner which will guarantee that the product will not be damaged and the package will not
open nor split when processed through a small package carrier delivery system.
LABELING AND MARKING: Contractor to download GPO Form 905 (R. 7-15) - Labeling and Marking
Specifications which can be located on gpo.gov, fill in appropriate blanks, and attach to shipping containers.
DISTRIBUTION: Deliver f.o.b. destination to: The Millennium Challenge Corporation, Attn: ASD Reception, 1099
14th Street, NW, Suite 700, Washington, DC 20005-3550.
Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers) via
email to the address indicated on the print order. The subject line of the email shall be "Distribution Notice for
Program 173-S, Print Order XXXXX, Jacket Number XXX-XXX." The notice must provide all applicable tracking
numbers, delivery methods, and title of product. Contractor must be able to provide copies of all delivery receipts
upon agency request.
All expenses incidental to establishing an on-line ordering system and submitting on-line proofs must be borne by the
contractor.
SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior
to receipt of an Electronic Confirmation for each electronic order placed on the web site.
When issued, print orders will be furnished via email. Furnished materials will be furnished via email.
No definite schedule for placement of orders can be predetermined.
The following schedule begins the workday after issuance of a Confirmed Electronic Order on the web site; the
workday after notification will be the first workday of the schedule.
Contractor must complete production and distribution within seven (7) workdays of receipt of a Confirmed Electronic
Order via the on-line ordering system.
A print order will be issued the same day as online order submission listing the orders placed via the on-line ordering
system.
The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be
delivered to the destination specified.
Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished
with the order or shortly thereafter. In the event such information is not received in due time, the contractor will not
be relieved of any responsibility in meeting the shipping schedule because of failure to request such information.

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For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date of
shipment or delivery, as applicable. Upon completion of each order, contractor must contact the Shared Support
Services Compliance Section via email at compliance@gpo.gov or via telephone at (202) 512-0520. Personnel
receiving emails or calls will be unable to respond to questions of a technical nature or to transfer any inquiries.

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SECTION 3. - DETERMINATION OF AWARD
The Government will determine the lowest bid by applying the prices offered in the "SCHEDULE OF PRICES" to the
following units of production which are the estimated requirements to produce one (1) year's production under this
contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may
be ordered for a like period of time.
The following item designations correspond to those listed in the "SCHEDULE OF PRICES."
I. 19

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