Description TDF - FY25 PIF Cooler Mechanical Retrofit
| Location: |
Illinois |
| Posted: |
Jan 29, 2025 |
| Due: |
Feb 13, 2025 |
| Agency: |
State Government of Illinois |
| Type of Government: |
State & Local |
| Category: |
- 30 - Mechanical Power Transmission Equipment
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| Solicitation No: |
Bid Solicitation # 25-444DHS-MENTH-B-46404 |
| Publication URL: |
To access bid details, please log in. |
Bid Solicitation: 25-444DHS-MENTH-B-46404
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Responses Due in 14 Days, 18 Hours, 46 Minutes
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Header Information
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Bid Number:
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25-444DHS-MENTH-B-46404
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Description:
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TDF - FY25 PIF Cooler Mechanical Retrofit
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Bid Opening Date:
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02/13/2025 02:00:00 PM
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Purchaser:
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Erica Holler
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Organization:
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DHS - Human Services
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Department:
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MENTHLTH444 - Mental Health
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Location:
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AA011 - Treatment & Detention Facility - Rushville
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Fiscal Year:
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25
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Type Code:
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10 - Invitation for Bid (IFB)
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Allow Electronic Quote:
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Yes
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Alternate Id:
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Required Date:
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Available Date
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01/29/2025 01:00:00 PM
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Info Contact:
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Contact John Baumgartner at john.baumgartner@illinois.gov
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Bid Type:
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OPEN
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Informal Bid Flag:
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No
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Purchase Method:
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Open Market
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Pre Bid Conference:
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A mandatory pre-bid meeting is scheduled for February 5 at 10am at the Treatment and Detention Facility located at 17019 County Farm Road, Rushville, Il 62681.
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Bulletin Desc:
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The Treatment and Detention Facility (TDF) is seeking bids for the retrofit of the cooler mechanical equipment located in the dietary unit of the TDF located at 17019 County Farm Road, Rushville, Illinois 62681. This Procurement is for Small Business Set Aside Program Vendors only.
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Ship-to Address:
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DHS Contact
17019 County Farm Road
Rushville, IL 62681
US
Email: noreply@illinois.gov
Phone: (217)322-3204
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Bill-to Address:
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DHS Contact
17019 County Farm Road
Rushville, IL 62681
US
Email: noreply@illinois.gov
Phone: (217)322-3204
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Print Format:
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Bid Print New
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File Attachments:
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IFB Instructions to Vendors-B-46404.docx
DHS IFB TDF Cooler Mechanical Retrofit-B-46404.docx
IFB offer-to-the-state-of-illinois-B-46404.pdf
ipg-active-registered-vendor-disclosure-v.23.1~65.docx
RMO150~6.docx
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Form Attachments:
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Required Quote Attachments
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Desired Attachment Name:
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Signed Contract
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Description:
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Upload signed contract here
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Desired Attachment Name:
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Offer
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Description:
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Upload completed Offer with Authorized signature here
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Desired Attachment Name:
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IPG Active Registered Vendor Disclosure
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Description:
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Failure to complete and upload will result in disqualification
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SPO Name:
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Adrienne Grover
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Is this a Small Business Set Aside Procurement?:
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Yes
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Is there a BEP/VBP Participation Goal? :
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No
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Link to Original Contract :
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Item # 1:
(
909
-
63
)
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General 1. Provide submittals of mechanical equipment to be utilized on the project. 2. Provide two rental refrigeration trailers for temporary use while project is executed. 2a. Trailers to be delivered and positioned per client directions. 2b. Client shall maintain trailer operations during rental period. 2c. Client shall fuel generators during rental period. 2d. Trailers to be removed at completion of project. 3. Extend exterior rack concrete housekeeping pad approximately 2 feet toward the building to accommodate the larger footprint of the new rack skid. 3a. Extension to be pinned to existing pad with rebar dowels. 3b. Provide and install rebar perpendicular to the dowels oriented the length of the extension pad. 3c. The extension pad will be pinned to the existing concrete at grade. 4. Provide hauling of equipment and materials. 5. Provide crane for rigging equipment. 6. Provide one year material and labor warranty.
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NIGP Code:
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909-63
Maintenance and Repair, Commercial and Institutional Building
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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1.0
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EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Additional NIGP Code
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93667
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Item # 2:
(
909
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63
)
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Mechanical: 1. Reclaim refrigerant from existing system and dispose of per EPA guidelines. 2. Disconnect existing refrigerant piping from existing equipment. 3. Remove existing equipment and dispose of environmentally. 4. Provide and install new refrigeration equipment. 4a. Provide and install new refrigeration rack located outside at grade. 4b. Provide and install (8) new evaporators in each cooler box. 5. Provide and install new refrigeration piping, supports, and insulation. 5a. Piping to be installed above existing cooler boxes. 5b. Piping penetrations into cooler boxes via existing penetrations. 5c. Penetrations to be sealed with spray foam. Excess to be trimmed. 5d. Piping located outside the building will be insulated and wrapped with PVC jacket. 5e. Piping located inside the building will be insulated. PVC jacket excluded. 6. Provide and install heat trace on freezer drain lines. 7. Provide and install pipe circuit label to identify pipe loop to each cooler box. 8. Pressure test all new field installed refrigeration piping. 9. Pull vacuum on all new field installed piping. 10. Provide refrigerant to charge each circuit. 11. Provide startup of equipment. 12. Demo existing refrigeration piping and insulation. 13. Return approximately 30 calendar days after startup to verify operation of system, check refrigerant charge, and electrical systems. 14. Provide close-out documentation. 14a. Start Up Reports 14b. Equipment IOMs and manufacturer warranty documentation 14c. Contractor Warranty Letter.
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NIGP Code:
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909-63
Maintenance and Repair, Commercial and Institutional Building
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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1.0
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EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Additional NIGP Code
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93667
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Item # 3:
(
909
-
63
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Electrical: 1. Demo electrical for existing compressor. 2. Provide & install 60-amp feeder for new outdoor compressor unit. 2a. 1-inch conduit with 3 #6 & 3 #10 THHN (stranded) copper wires. 2b. Provide 60-amp GE breaker. 3. Provide & install conduit & wire for controls. 3a. Terminate controls. 4. Provide & install conduit & wire for freezer defrost circuits. 5. Provide & install service disconnects for all compressor & evaporator feeds. 6. Startup assistance.
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NIGP Code:
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909-63
Maintenance and Repair, Commercial and Institutional Building
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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1.0
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EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Additional NIGP Code
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93667
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ILLINOIS_ILL_AWS_PROD_BUYSPEED_2_bso
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