IFB 26063Z Refrigerated Water Concession Trailer

AD # 10/14 & 10/16 INVITATION FOR BID
IFB #26063Z
C I T Y O F D A Y T O N, O H I O
Division of Procurement
CITY HALL
101 W. Third St.
DAYTON, OHIO 45402
REFRIDGERATED WATER CONCESSION TRAILER
For Further Information Contact: Date: October 14, 2026
Zachary Lee
101 W. Third St. Nicole Fox
Dayton OH 45402 Purchasing Agent
Phone No. 937-333-4003
ELECTRONIC PDF BIDS MUST BE RECEIVED IN THE DIVISION OF PROCUREMENT EMAIL TO
bids@daytonohio.gov NO LATER THAN: 10:00 A.M. local (Dayton OH) time on October 28, 2026
User Agency: Various
Your electronic PDF bid is requested for the following: To set a firm price agreement for a Refrigerated Water
Concession Trailer - with firm pricing from October 28, 2026, to April 30, 2027.
For additional information on this IFB, please contact the Division of Procurement, Zachary Lee at (937) 333-4003.
A copy of this bid may be found on the City's Website at: http://www.daytonohio.gov/bids.aspx
All Vendors must submit a current copy of their W-9 with the Bid. If you have not registered with the City of Dayton,
please complete and submit your complete Vendor Application form. Forms must be on file with the City of Dayton
before any Purchase Order or contract can be awarded with your company.
Forms can be found on the City of Dayton's website at: http://www.daytonohio.gov/781/Doing-Business-With-the-
City-of -Dayton
Submit one (1) signed original PDF of bid to bids@daytonohio.gov with IFB number in "Subject" line. All
supplemental documentation shall be included with the original.
BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.
LEGIBLE INFORMATION MUST BE GIVEN IN THE SPACES PROVIDED.
A copy of the Bid Tabulation may be obtained by contacting the Procurement office and will be available online once the award has been made.
All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of interest shall be applicable to this I.F.B.
Bids are to include all shipping costs to the point of delivery as indicated above.
The City of Dayton is exempt from payment of federal excise taxes and state retail sales taxes (Ohio Vendor's License No. 57-15847).
Multi-year orders are valid only if funds are available in succeeding years.
State Manufacturer and Model No. of items you are bidding and send DESCRIPTIVE LITERATURE on same with your bid. Any brand names on
our bid form are to establish quality levels and do not indicate preference.
The City of Dayton reserves the right to reject any or all bids, to waive any irregularities in a bid, or to accept the bid or bids which in the judgment
of roper officials, is to the best interest of the City.
The City of Dayton reserves the right to accept a part or parts of a bid unless otherwise restricted in the bid. If you are not in a position to quote,
advise to this effect so we may keep your name on our active bid list. We are not permitted to accept telephone bids or Fax bids.
BIDDER'S PLEASE NOTE: Your signed equal opportunity "Affirmative Action Assurance" form (available at Human Relations Council, 371 W.
Second St., Suite 100, Dayton, Ohio 45402--Phone No. 937-333-1403) must be on file with the City of Dayton before an order or contract can be
issued. Please complete and return promptly to the Human Relations Council.

IFB #26063Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
The City intends to make a one-time purchase of one (1) complete water-dispensing trailer in accordance with the specifications and
requirements outlined in this Invitation for Bid. The bid price shall be firm and include all costs necessary to furnish and deliver a complete,
operational unit, including the trailer chassis, enclosed body, refrigeration system, potable water tank, plumbing, water pumps, generator,
electrical components, lighting, required accessories, and all associated equipment, installation, connections, delivery, and setup. No additional
charges for items or services necessary to meet the specifications shall be permitted unless expressly approved by the City.
The vendor shall include warranty terms with its bid and ensure that all components are properly installed and operational upon delivery. All
plumbing and electrical systems shall be installed in a professional manner and comply with applicable safety requirements. The City reserves
the right to inspect the trailer upon delivery and reject any unit that fails to meet the specifications or is not delivered in complete and
operational condition.
VEHICLE INFORMATION
1. 1 Each REFRIDGERATED WATER CONCESSION TRAILER (INCLUDE COST UP TO DELIVERY)
More or Less
$________________________ Each
Price shall remain firm throughout the contract term, through April 30, 2027. Yes No
If No, pricing valid through: __________________________
Is the pricing submitted under an existing Cooperative Purchasing Program? Yes No
If Yes, provide the Cooperative Purchasing Program name and applicable contract number.
Contract number: ____________________________________
BIDDER SHALL PROVIDE ALL PRODUCT SUMMARY AND SPECIFICATIONS RELATED TO PRODUCT(S) AND
MANUFACTURER'S WARRANTY LISTED BELOW WITH YOUR COMPANY'S BID RESPONSE.
BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.
THE UNDERSIGNED HEREBY CERTIFIES THAT ITEMS FURNISHED AS A RESULT OF THIS BID WILL BE IN FULL ACCORDANCE WITH THE
CITY OF DAYTON SPECIFICATIONS APPLYING THERETO UNLESS EXCEPTIONS ARE STATED ABOVE.
"I certify the bidding entity complies with City of Dayton Ordinance #30829-09 and the City's Revised Code of General Ordinances
Section 35.70 through 35.74 regarding Living Wages." [ ] YES [ ] NO
All delivery costs are included in this quotation Bidding Company____________________________________
regardless of F.O.B. designation.
Address : ___________________________________________
Cash Discount Allowed: ______% 10th Proximo.
Leave blank if your terms are Net 30 Days. ___________________________________________________
City State Zip Code
Delivery will be made within ________ calendar
days after receipt of order. Email address to send Purchase Order to:
Prices quoted will remain firm for acceptance with- By: _________________________________________________
in 90 calendar days after bid opening unless other- (Please Print or Type) Name and Title
wise stated.
Signature: ___________________________________________
Phone No._________________________
Federal ID #: _________________________________________

IFB #26063Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
BID DOCUMENT
All bids shall be submitted as a PDF via electronic submission to bids@daytonohio.gov. The City's email size can only accept
20meg limit for incoming e-mail message sizes (20meg includes e-mail itself and any attachments total). Should the bid
document be larger than this size your company will have to submit bid in several email documents. Should the bid be submitted
in multiple parts please designated in the "Subject", your bid response as multiple "Parts", i.e. IFB No. 26063Z Part 1, IFB No.
26063Z Part 2, etc.
BID OPENING
Topic: CITY OF DAYTON OHIO - IFB 26063Z - REFRIDGERATED WATER CONCESSION TRAILER
Time: Oct 28, 2026 10:00 AM Eastern Time (US and Canada)
Join Zoom Meeting
https://us04web.zoom.us/j/79911502279?pwd=JlJ7OvVUbSUNrb8OV9hTWLV3mPXZyd.1
Meeting ID: 799 1150 2279
Passcode: f2JgHS

IFB #26063Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
Statement of Equipment Option(s) - additions and/or deductions that are available to the City of Dayton but are not
included in pricing stated above: Provide a detailed description and pricing, if appropriate, of equipment option(s)
available that is offered but not listed in Specifications attached. All options listed must be acceptable for product(s) and/or
service(s) requested in this bid.
*Use the area below to note any alternatives to the equipment specified and pricing associated with each equipment option.
IF, additional equipment is required and/or must be purchased in conjunction with alternative or optional equipment, it must
be specified at time of bid. Use additional pages if necessary.
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General
This specification is for furnishing a water-dispensing trailer, complete with enclosure, water tank, refrigeration unit, generator,
and other appurtenances as described herein. The trailer is intended to be used as a means of providing drinking water to
individual attendees at public events, such that reuseable cups and bottles can be filled from taps mounted in dispensing
compartments on each side of the trailer.
A. Chassis
1. Chassis shall be Main beam 2" x 8" rectangle tube framed trailer.
2. Frame shall be 102" wide, constructed of 6-inch steel, 16 inches on center.
3. Include:
Torsion axle suspension
245/75R16 Tires
7000 lb x 2 GAWR EZ Lube brake axles
14000 lb GVWR
3" round loop lunette towable with pintle hitch
Electric Brakes
Safety Chains
10000# Drop leg jack
2" x 8" steel rectangle tube subframe
Triple tube or channel tongue
4. Chassis color: Black
B. Trailer Body
1. Outside Dimensions: 12 feet long, 102 inches (8.5') wide, 90 (7'6") inches tall.
2. Inside Dimensions: 135 (11'3") inches long, 84 inches (7') wide, 5.5' 74 inches (6'2") high
3. Body color shall be white.
4. Screwless exterior body panels
5. Corners and roof crown shall each have 5-inch radius, except rear corners, which shall be square.
6. Floor construction shall be flat with no structural steel long stringers.
7. Provide backing for refrigeration equipment.
8. Insulation:
Roof and Floor: 4" foamed in place
Front Wall: 4-inch foamed in place
Sidewalls: 3-inch foamed in place
Dispensing Compartment Bulkhead Walls and Ceilings: 2-inch foamed in place
Rear Doors: 2" Foam
9. Include interior FRP ceiling and wall liner.
10. Skirt to cover cross sills only.
11. Floor shall be 1/8-inch diamond plate aluminum over 1.5" plywood.
12. 6-inch smooth aluminum wall flashing sealed behind FRP wall liner on walls and on bulkhead walls. All seams watertight.
13. Door throat framing shall be smooth aluminum with aluminum threshold to below body subfloor.
14. Include one 34-inch drain hole in the floor of trailer in each corner (total of four).
15. Floor, sides, and backing of enclosed dispensing compartments shall be a Diamond plate aluminum water tight insert. Floor
shall include 1.25-inch drain hole with hose connected to drain out the bottom of trailer to the ground, centered in width of
door opening and 2.5 inches from bulkhead wall.
16. Rear doors shall be 2-section, 89 inches wide x 74 inches high, full opening, with minimum four (4) non-greaseable hinges.
Doors shall be complete with locking devices engaging top and bottom of opening, eave trough, gaskets.
17. Dispensing compartment doors one on each side (total of two) that open up and shall be 96 inches wide by 42 inches high, 5
inches deep, complete with stainless steel hinges, locking latches, gas struts, eave troughs and gaskets.
18. Include one 1.25-inch drain hole located streetside front corner behind 34-inch drain, for surface-mounted refrigeration
evaporator drain tube utilizing PVC.

19. Curtains or rear door opening
20. Two rear trailer stabilizing jacks, one on each side.
C. Refrigeration
1. Scroll compressor minimum of 21,000 BTUH, 208/230 V, single phase, 60 cycle, R-404A refrigerant, mounted on front
tongue of trailer with the generator or on the front wall of the trailer with aluminum cover.
2. Compressor on/off switch or remote-control panel shall be located on streetside front wall in close proximity of the generator
controls.
3. Evaporator shall be mounted in the front of the trailer on the front wall or ceiling.
4. Drain tube shall be surface mounted on interior streetside wall for evaporator drain line, extend 3 inches below subfloor using
PVC, utilizing the 1.25-inch drain hole in floor for exiting.
5. Magnetic on/off switch shall be mounted at rear door to automatically shut off fans when door is open.
6. Include digital thermometer mounted on streetside front corner shell.
7. Compressor plate refrigeration instructions shall be on streetside front corner shell.
D. Lights
1. Interior: Provide single 4' LED light on ceiling centerline, and surface-mount on/off switch on interior streetside wall near rear
door.
2. 4' LED lights with light switch in both dispensing compartments
3. Exterior: Provide recessed clearance and cluster lights, trailer chassis taillights and license plate bracket.
4. All trailer lighting connected to 7-way flat pin trailer plug.
E. Water Tank
1. Water tank shall be single shell 500-gallon horizontal water tank suitable for potable water.
2. Water tank shall be mounted lengthwise in body and fastened securely to floor. Tank load shall be balanced.
3. Fresh spigot water drain and fill from outside of trailer. Rear corner, driver side.
4. Plumbing of water tank should include 2-inch banjo fitting for filling of water tank with protective cap as cover when not
being used and include a on/off shut-off valve at the banjo fitting.
5. Plumbing of water tank should also include a valve to empty the tank as needed and drain through the floor of the trailer to the
outside toward the ground. Drain to extend at least 3" below the floor of the trailer.
F. Miscellaneous
1. Dispensing compartment shall include four water taps in each side compartment.
2. Plumbing between water tank, pumps, and dispensing compartment taps shall be provided by trailer supplier.
3. Minimum of two 120v AC water pumps for supplying water at minimum 1gpm@30psi to each single water tap that will be
powered by the generator. One pump to supply each side of water concession compartment taps. Each pump should have its
own water on/off shut-off valve plumbed into the supply side of the pump.
4. Pressure switch for turning water pump on and off when water is dispensed by taps.
5. Wheels of trailer to be protected either by the trailer itself or aluminum fenders.
6. Shore power weatherproof receptacle for refrigeration operation to be located on the street side wall or on the front wall of the
trailer but accessible from the street side. Shore power plug to be wired to the transfer switch and be protected with size
appropriate breaker contained in breaker box and easily accessible.
7. Include automatic transfer switch for switching from generator to shore power plug and back. (Theory of operation will be that
the generator when running will supply power for the refrigeration, water pumps, and lighting. When trailer is not in use have
the ability for only the refrigeration unit to run by plugging in to the shore power plug with provided extension cord to
electrical plug at city storage facility to continually keep the water cooled when not in use.) This set-up must utilize the
automatic power transfer so that neither electrical source will be back-fed with electricity by either source.
8. All plumbing/connections for water distribution to be done without any leaks and in a
"professional" manner which is at the sole discretion of the City of Dayton.
9. All wiring/connections for electrical distribution to be done with protections/precautions

to prevent any electrical hazards and done in a "professional" manner which is at the sole discretion of the City of Dayton.
E. Generator
1. Gasoline fueled 120/220 volt, 5500 watts at minimum or higher if needed for operation of
refrigeration unit, water pumps, and interior lighting.
2. Self-contained unit mounted on tongue of the trailer.
3. Minimum of 24-hour continuous run time.
4. Auto-throttle to meet demand as needed.
5. Battery for generator can be enclosed in the unit if offered, if accessory battery is required
then battery must be mounted to the tongue of the trailer in protective battery box and
generator fused properly.
6. Generator start/on/off switch or remote-control panel to be located on the streetside front wall and in close proximity of the
refrigeration controls.
7. Must include 50' power extension cord with receptacle ends capable of providing electrical power demand for refrigeration
unit while plugged in to the shore power plug and the cities storage facility.
Bid Submittal
1. Bid price shall include pricing reflecting cost of completed/operable unit with any delivery/ and/or set-up cost to/at The City of
Dayton.
2. Include warranty terms with Bid.

EQUIPMENT AND COMPONENT INFORMATION
The vendor shall provide the manufacturer, make, model, and available technical specifications for the major
components of the proposed trailer.
Supporting Documentation
Component Manufacturer Make/Model
Attached
Trailer chassis __________________ __________________ Yes No
__________________ __________________ Yes No
Trailer enclosure/body
__________________ __________________ Yes No
500-gallon potable water tank
Refrigeration compressor and __________________ __________________ Yes No
evaporator
__________________ __________________ Yes No
Generator
__________________ __________________ Yes No
Water pumps
__________________ __________________ Yes No
Automatic transfer switch
__________________ __________________ Yes No
Other major components
Additional equipment details or documentation references:
WARRANTY INFORMATION
The vendor shall provide written warranty terms for the completed trailer and its major components, including
coverage, duration, exclusions, and the process for obtaining warranty service.
Completed Trailer Warranty
Manufacturer: __________________________________________________
Warranty Duration: __________________________________________________
Warranty Coverage and Exclusions:

Major Component Warranties
Component Warranty Duration Warranty Provider
__________________ __________________
Trailer chassis/body
__________________ __________________
Refrigeration system
__________________ __________________
Generator
__________________ __________________
Water tank and pumps
__________________ __________________
Other components
Warranty documentation attached: Yes No
Describe the process for obtaining warranty service and identify the party responsible for coordinating warranty
claims:

IFB #26063Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside
delivery.
DESCRIPTION
SUSTAINABLE PROCUREMENT POLICY
The City of Dayton acknowledges its responsibility to reduce harm to human health and the environment while
fostering a vibrant community and economy. To help achieve these goals, the City has adopted an optional
sustainable procurement policy. The City further recognizes that the products and services the City buys have
inherent environmental and economic impacts and that the City should make procurement decisions that embody,
promote and encourage the City's commitment to the environment and human health.
The City strongly encourages potential vendors to bring forward tested, emerging, innovative, and environmentally
preferable products and services that are best suited to the City's environmental principles. This includes products
and services such as those with lower greenhouse gas emissions, high recycled content, without toxic substances,
those with high reusability or recyclability, those that reduce the consumption of virgin materials, and those with low
energy intensity.
As part of its environmental commitment, the City reserves the right to award a contract to the most responsive and
responsible bidder, which includes bids that bring forward products or services that help advance the City's
environmental commitment. In addition, the City may request, though optional to the vendor, that vendors voluntarily
share environmental information related to the bid such as annual greenhouse gas emissions, energy consumption,
miles traveled, or other relevant data. This would help the City better understand the environmental impacts of its
procurement decisions.
The City will do this within its financial ability and affordability.
Our company offers sustainable products and pricing within this submitted proposal:
YES
NO
Our company offers comparable sustainable products not submitted in this proposal:
YES
NO
If YES, please consider submitting documentation and/or certifications to verify the products
environmental and economic impacts with your proposal.