New Douglas Community Club Turbine Debris Blower

CITY OF DOUGLAS
Bid Specifications and Contract Documents for
New Douglas Community Club Turbine Debris
Blower
Parks Department
Douglas City Hall
101 N. 4th Street
PO Box 1030
Douglas, WY 82633

TABLE OF CONTENTS
Check if Document Description
Included
1. Instructions to Bidders and Call for Bids (Legal Advertisement and Detailed Notice)
2. Bid Information and Forms:
a. Schedule of Prices
b. Signature Page
3. Notice of Award - Vehicles and Equipment
4. Specifications
All items checked are in this packet.
End of Section
Bidder Initials: ______
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CITY OF DOUGLAS
INSTRUCTIONS TO BIDDERS - EQUIPMENT AND VEHICLES
October 7th, 2026
1. DEFINED TERMS
A. The term "OWNER" means the City of Douglas, a municipal corporation, located at 101 North
4th Street, P.O. Box 1030, Douglas, Wyoming 82633.
B. The term "BIDDER" means the individual person or company who submits a bid directly to the
Owner and is distinct and separate from a sub-bidder, who submits a bid to a Bidder.
C. The term "SUCCESSFUL BIDDER" means the lowest, qualified, responsible, and responsive
Bidder who receives the project award based on the Owner's evaluation.
D. The term "BIDDING DOCUMENTS" includes the instructions to bidders, the bid form (including
bid schedule, if applicable), drawings, specifications, and all other proposed documents (including
all addenda issued prior to receipt of bids, if applicable).
2. ADVERTISEMENT FOR BIDS
A. Sealed bids for One New Specified Turbine Debris Blower, Parks Department. will be
received at Douglas City Hall, 101 N. 4th Street, until 2:00 PM MST on October 28th, 2026, and
then will be publicly opened and read aloud. Any bids received after the specified date and time
will not be accepted or considered. Approved bidding documents may be obtained at Parks and
Rec. Dept.or on the City of Douglas website at www.cityofdouglas.org under the "Bid Postings"
tab. Each bid must be submitted on the bid form. Bids may be subject to the Wyoming Preference
Act. Mail submitted bids to the City Clerk, City of Douglas, P.O. Box 1030, Douglas, WY 82633,
or deliver to the City Clerk at 101 N. 4th Street, Douglas, WY. The City of Douglas reserves the
right to reject any and all bids, to waive as an informality any irregularities contained in a bid, and
to accept the bid that serves the best interests of the City.
/s/ Devon Litzsinger, City Clerk; Published: October 14th and 21st , 2026, Douglas Budget
Bidder Initials: ______
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CITY OF DOUGLAS
BID INFORMATION AND FORMS
1. Sealed bids will be received until 2:00 PM, October 28th, 2026 at the Office of the City Clerk
and will be opened and publicly read aloud immediately thereafter in the Conference Room, City
of Douglas, Wyoming, 101 North 4th Street, Douglas, Wyoming, for One New Specified Turbine
Debris Blower, Parks Department. Demonstrative units will not be accepted or considered in
the bid proposal.
2. Bid proposals delivered in person will be received only at the Office of the City Clerk. Bids
received after the time fixed for bid reception will not be considered. All bids must be clearly
marked New "One New Specified Turbine Debris Blower, Parks Department." with the
bidder's name and the time and date of the opening on the outside of the envelope. The City of
Douglas reserves the right to reject any and all bids, to waive as an informality any irregularities
contained in a bid, and to accept the bid that serves the best interests of the City.
3. Approved Specifications and Form of Contract Documents may be obtained at the office of
Brandon Frye, Parks and Rec Director 710 E Richards St., Douglas Wyoming 82633, or on
the City of Douglas website, www.cityofdouglas.org, under "Bid Postings/Related Documents"
section.
4. Delivery will be accepted 120 days after notice of award, F.O.B. (Free on Board) Douglas,
Wyoming. Tax Exempt Certificate will be furnished by the City of Douglas.
5. Complete sets of bidding documents must be used in preparing bids; the Owner does not assume
any responsibility for errors or misinterpretations resulting from the use of incomplete sets of
bidding documents. The Owner, in making copies of bidding documents available on the above
terms, do so only for the purpose of obtaining bids on the work and do not confer a license or
grant for any other use.
6. The policy of the City of Douglas is to provide and afford equal treatment and service to all citizens
and assure equal employment opportunity based on ability and fitness to all persons regardless of
race, creed, national origin, sex, physical or mental disabilities or age. This policy shall apply to
every aspect of employment practices, employee treatment and public contact. No qualified
individual with a disability shall, by reason of such disability, be excluded from participation in or
be denied the benefits of the services, programs or activities of the City of Douglas, or be subjected
to discrimination. Pursuant to the American's with Disabilities Act, reasonable accommodation
for persons with disabilities who wish to participate in these services, programs, or activities shall
be made upon request to City of Douglas, Douglas City Hall, 101 North 4th Street, Douglas,
Wyoming.
7. The City of Douglas hereby notifies all bidders that it will affirmatively insure that pursuant to
this advertisement, minority business enterprises will be afforded full opportunity to submit bids
in response to this invitation and will not be discriminated against on the grounds of race, creed,
color, sex, physical or mental disabilities, or national origin in consideration of an award.
Bidder Initials: ______
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8. The bidder shall indicate his compliance with a "Yes" or non-compliance with a "No" in each line
item specification. Where submitted literature does not support the meeting of these specifications,
the bidder shall outline fully on company letterhead stationary the variation from specification.
Any unit not conforming to the specifications will be rejected, and it will be the responsibility of
the manufacturer to conform to the requirements, unless deviations have been cited by the bidder
and acceptance is based upon the exceptions.
End of Section
Bidder Initials: ______
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SCHEDULE OF PRICES
Company Name:
Mailing Address:
to furnish equipment as specified to the City of Douglas, Wyoming, in accordance with specifications
dated October 7th, 2026.
BID ITEM DESCRIPTION
Year - Make - Model:
Base Bid: $
Option #1: (Describe) $
Option #2: (Describe) $
Less Trade-In (Describe) -$
Less Government Concessions: -$
Total Bid Amount: $
In addition to this proposal, the undersigned Bidder agrees to submit complete information, including
specifications and descriptive literature to fully describe and illustrate the equipment, vehicle, and/or
accessories offered. Bidder proposes to deliver equipment or vehicle in accordance with the schedule
included in the Bid Information. A bid bond or certified or cashier's check made payable to the City of
Douglas, Wyoming, in an amount of 5% of the total amount of this bid is enclosed. The Bidder
understands that the Owner allows a 5% preference to Wyoming residents and that Bids may be subject
to the Wyoming Preference Act. The Bidder further attests that the specifications relating to the bid
security are understood and the conditions set forth in said specifications are agreed upon.
Signature of Representative Responsible for Bid:
Printed Name & Title of Signer:
Company Name & Address of Bidder:
(Proposal must be filled out, signed and submitted with the bid document)
End of Section
Bidder Initials: ______
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SIGNATURE PAGE
IF BIDDER IS:
AN INDIVIDUAL
By: doing business as:
(Name)
Address: Phone:
A PARTNERSHIP
By: (seal)
(Firm Name)
(General Partner)
Business Address: Phone:
A CORPORATION
By: of
(Corporation Name) (State of Incorporation)
By:
(Signature) (Title)
ATTEST: (Corporate Seal)
Business Address: Phone:
A JOINT VENTURE
By: Address:
By: _________________________________ Address:
By: _________________________________ Address:
By: _________________________________ Address:
(Each member of the joint venture must sign; attach additional sheet if necessary.)
Bidder Initials: ______
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CITY OF DOUGLAS, WYOMING
NOTICE OF AWARD
EQUIPMENT & VEHICLES
Name of Company
Attention To
Mailing Address
City/State/ZIP
Project (as it appears
on Bid documents)
Contract Price
The Owner has considered the bid submitted by you for the above described vehicle or equipment in
response to its advertisement for bids dated October 7th, 2026. You are hereby notified that your bid has
been accepted for item/s in the amount of:
Year - Make - Model:
Base Bid: $
Option #1: (Describe) $
Option #2: (Describe) $
Less Trade-In (Describe) -$
Less Government Concessions: -$
Total Bid Amount: $
You are required, as set forth in the bid specifications, to execute any required documentation within ten
(10) days from the date of this notice and return to the Owner. Failure to comply with these conditions
within the time specified will entitle Owner to consider your bid in default, to annul this Notice of Award.
Bidder Initials: ______
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Other conditions or precedents, if any:
None.
Dated this day of , 20 .
CITY OF DOUGLAS, OWNER ACCEPTANCE OF NOTICE
Receipt of the above NOTICE OF AWARD is hereby acknowledged.
By: By:
SIGNATURE SIGNATURE
Name/Title: City Administrator Printed Name:
Title:
Please sign and send back to: City of Douglas, Attn: City Clerk
P.O. Box 1030, Douglas, WY 82633
End of Section
Bidder Initials: ______
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SP ECIF ICATIO NS
Specifications are for One New Specified Turbine Debris Blower, Parks Department. These are the
minimum specifications for this unit; you must meet or exceed these specifications. If indication "No" is
marked to any specifications, you must provide on a separate sheet of paper an explanation of the item
that you would supply in place of the specified item. Any item not marked may result in rejection of the
bid.
SCOPE: The vehicle or equipment being specified will be assigned to the Douglas Community Club
and will be used within the City of Douglas as follows:
For blowing debris, on the entire grounds of the Douglas Community Club, to more desired areas with
much higher force than your normal hand blower
MEETS SPECIFICATIONS YES NO
I. Engine
1. Gas, 26 hp or more
2. 2 cylinders, air cooled, electronically governed
MEETS SPECIFICATIONS YES NO
II. Fuel Capacity
1. 4-5 gallons
MEETS SPECIFICATIONS YES NO
III. Control
1. Handheld wireless controller
2. Must start and stop engine
3. Must adjust engine throttle rpm up and down
4. Must rotate air nozzle 360 degrees in either direction
MEETS SPECIFICATIONS YES NO
IV. Tow Behind Trailer
1. Blower must be a tow behind on a trailer not handheld
2. Trailer must be low profile with lawn tractor style hitch
3. Hitch must be able to accommodate varying heights of equipment
MEETS SPECIFICATIONS YES NO
V. Tires
1. Turf tires, 4-Ply 20x10-8 or more
MEETS SPECIFICATIONS YES NO
VI. Fan Design
1. High-efficiency
2. Axial flow
3. Turbine style
Bidder Initials: ______
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