LCM Fire Alarm Replacement

Location:	Ohio
Posted:	Nov 26, 2025
Due:	Dec 19, 2025
Agency:	Ohio Facility Construction Commission
Type of Government:	State & Local
Category:	N - Installation of Equipment
Solicitation No:	KSU-26S073
Publication URL:	To access bid details, please log in.

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Request for Qualifications (Registered Design Professional*)

State of Ohio Standard Forms and Documents

Administration of Project: Local Higher Education

Project Name LCM Fire Alarm Replacement

Project Location Kent State University

City / County Kent / Portage

Owner

Kent State University

Delivery Method General Contracting

Response Deadline 12/19/2025

12:00pm local time

Project Number

KSU-26S073

Project Manager

Jerry Eveleth

Contracting Authority Local Higher Education

Prevailing Wages State

No. of paper copies requested (stapled, not bound)

No. of electronic copies requested (PDF)

* “Registered Design Professional includes any architect holding a certificate issued under section 4703.10 of the Revised

Code, any landscape architect holding a certificate issued under section 4703.36 of the Revised Code, or any engineer

holding a certificate issued under section 4733.14 of the Revised Code.” (Ohio Building Code section 4101:1-2-01 Definitions)

Submit the requested number of Statements of Qualifications (Form F110-330) directly to Jerry Eveleth via

https://bidexpress.com. See Section J of this RFQ for additional submittal instructions.

Submit all questions regarding this RFQ in writing to Jerry Eveleth at jeveleth@kent.edu with the project number included in

the subject line (no phone calls please). Questions will be answered and posted via https://bidexpress.com on a regular basis

until one week before the response deadline. The name of the party submitting a question will not be included on the Q&A

document.

Interested parties may attend a pre-proposal meeting on Thursday, December 11, 2025 10:00am in Room 102

Harbourt Hall, 615 Loop Road, Kent, Ohio 44242.

Project Overview

A. Project Description

Liquid Crystal Materials (LCM) is an 82,100 square feet fully sprinklered building. It houses the Advanced Materials and

Liquid Crystal Institute and is home to both research and instructional facilities. This project is for a complete replacement

of the Fire Alarm system to include all conduit, wire, devices, permit, inspections, etc. The existing Edwards fire alarm

system is to be completely replaced with a new system including everything required for a complete code compliant

system such as a new Main Fire Alarm Control Panel, flow switches, tamper switches, pull stations, smoke detectors, heat

detectors, duct detectors, and voice addressable notification devices. Once the new system is installed and fully

operational the old system must be completely removed and properly disposed.

B. Scope of Services

For projects advertised with an appropriately developed Program of Requirements (“POR”), upon award of the

Agreement, commence with Design. For projects without such a POR, upon award of the Agreement, commence by

developing the Program of Requirements.

The selected A/E, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and

clarify with the Owner and/or the Contracting Authority, the cost breakdown of the A/E Agreement detailed cost

components to address the Owner’s project requirements. Participate in the Encouraging Diversity, Growth & Equity

(EDGE) Program as required by statute and the Agreement.

As required by the Agreement, and as properly authorized, provide the following categories of services: Program

Verification, Schematic Design, Design Development, Construction Document Preparation, Bid and Award Support,

Conformed Documents, Construction Administration, Post-Construction, and Additional Services of all types.

Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required

for each. A copy of the standard Agreement can be obtained at the OFCC website at https://ofcc.ohio.gov.

During the construction period, provide not less than 4 hours (excluding travel time) on-site construction administration

services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site

F110-02-2025-OCT

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Request for Qualifications (Registered Design Professional) continued

representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having

relevant and appropriate types of construction administration experience.

For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form

F110-330), below is a list of relevant scope of work requirements for this RFQ:

1. Design of Fire Alarm Systems in Higher Education

2. Design of Fire Alarm Systems in Research and Laboratory Spaces

3. Design of Replacement Fire Alarm Systems in Occupied Spaces

4. Design of Projects with Controlling Board and OFCC requirements

C. Estimated Budget / Funding

D. Anticipated Schedule

State Funding:

$345,000

Professional Services Start:

Other Funding:

$0.00

Construction Notice to Proceed:

Construction Cost: $265,000

Substantial Completion of all Work:

Total Project Cost: $345,000

Professional Services Completed:

02 / 26

07 / 26

10 / 26

12 / 26

E. Estimated Basic Fee Range (see note below)

6% to 8%

F. EDGE Participation Goal

Percent of initial Total A/E Fee:

5.0%

NOTE: Basic Services include: (1) Program Verification, (2) Schematic Design, (3) Design Development, (4) Construction Documents,

(5) Bidding and Award OR GMP Proposal and Amendment (as applicable), (6) Construction Administration, and (7) Closeout services. The

Basic Fee includes all registered design professional services and consultant services necessary for proper completion of the Basic Services,

including validation of existing conditions (but not subsurface or hidden conditions) and preparation of cost estimates and design schedules for

the project. The Estimated Basic Fee Range is calculated as a percentage of the Estimated Budget for Construction Cost above,

including the Owner’s contingency. The Basic Fee excludes any Additional Services required for the project.

G. Basic Service Providers Required (see note below)

Lead A/E Discipline: Architecture or Engineering

Secondary

Architecture or Engineering

Disciplines:

H. Additional Service Providers Required

Enter Secondary Discipline

NOTE: The lead A/E shall be (1) any architect holding a certificate issued under section 4703.10 of the Revised Code, (2) any landscape

architect holding a certificate issued under section 4703.36 of the Revised Code, or (3) any engineer holding a certificate issued under section

4733.14 of the Revised Code.

I. Evaluation Criteria for Selection

• Demonstrated ability to meet Owner’s programmed project vision, scope, budget, and schedule on previous

projects.

• Previous experience compatible with the proposed project (e.g., type, size).

• Relevant past work of prospective firm’s proposed consultants.

• Past performance of prospective firm and its proposed consultants.

• Qualifications and experience of individuals directly involved with the project.

• Proposer’s previous experience (numbers of projects, sizes of projects) when working with its proposed

consultants.

• Specification writing credentials and experience.

• Experience and capabilities of creating or using Critical Path Method (CPM) schedules and of using CPM

schedules as a project management resource.

• Approach to and success of using partnering and Alternative Dispute Resolution.

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Request for Qualifications (Registered Design Professional) continued

• Proximity of prospective firms to the project site.

• Proposer’s apparent resources and capacity to meet the needs of this project.

• The selected A/E and all its consultants must have the capability to use the Internet within their normal business

location(s) during normal business hours.

Interested A/E firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program

form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract

with and use EDGE-certified Business(es), as a part of the A/E’s team. The Intent to Contract and to Perform and / or

waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be attached to

the A/E’s Technical Proposal. Both forms can be accessed via the OFCC website at https://ofcc.ohio.gov. The Intent to

Contract and to Perform form is again required at the Fee Proposal stage.

If the A/E firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a

completed Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform form

signed by both parties with its Statement of Qualifications.

For all Statements of Qualifications, please identify the EDGE-certified Business(es), by name, which will participate in the

delivery of the proposed professional services solicited in the RFQ.

Interested A/E firms must indicate on their Statement of Qualifications, the locations where their services will be

performed in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D

related to providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting

purchases from or investment in any Russian institution or company. Failure to do so may cause their Statement of

Qualifications to be rejected.

J. Submittal Instructions

Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC

website at https://ofcc.ohio.gov.

Electronic submittals, if requested, should be combined into one PDF file named with the project number listed on the

RFQ and your firm’s name, followed by “SOQ”. Use the “print” feature of Adobe Acrobat or similar software for creating a

PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then

PDF Optimizer. Electronic submittals are limited to a maximum file size of 25 MB.

Paper copies of the Statement of Qualifications, if requested, should be stapled only. Do not use special bindings or

coverings of any type. Cover letters and transmittals are not necessary.

CD/DVD copies of the Statement of Qualifications, if requested, should have the sleeve labeled with the project number

and firm name, followed by “SOQ”.

Facsimile copies of the Statement of Qualifications will not be accepted.

Firms are requested to identify professional registrations, memberships and credentials including: LEED GA, LEED AP,

LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials.

Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.

F110-02-2025-OCT

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Registered Design Professional Selection Rating Form

State of Ohio Standard Forms and Documents

Project Name LCM Fire Alarm Replacement

Project Number KSU-26S073

Proposer Firm

City, State, Zip

Selection Criteria

1. Primary Firm Location, Workload and Size (Maximum 10 points)

a. Proximity of firm to project site

b. Amount of fees awarded by Contracting Authority in

previous 24 months

c. Number of licensed professionals

Less than 25 miles

25 miles to 50 miles

More than 50 miles

Less than $100,000

$100,000 to $500,000

More than $500,000

Less than 4 professionals

4 to 8 professionals

More than 8 professionals

2. Primary Firm Qualifications (Maximum 30 points)

a. Project management lead

b. Project design lead

c. Technical staff

d. Construction administration staff

Experience / ability of project manager to

manage scope / budget / schedule / quality

Experience / creativity of project designer to

achieve owner’s vision and requirements

Experience / ability of technical staff to create

fully coordinated construction documents

Experience / ability of field representative to

identify and solve issues during construction

3. Key Consultant Qualifications (Maximum 20 points)

a. Key discipline leads

b. Proposed EDGE-certified Consultant participation*

Experience / ability of key consultants to

perform effectively and collaboratively

One point for every 2 percent increase in

professional services over the EDGE

participation goal

4. Overall Team Qualifications (Maximum 10 points)

a. Previous team collaboration

b. LEED** Registered / Certified project experience

c. BIM project experience

d. Team organization

Less than 4 sample projects

4 to 8 sample projects

More than 8 sample projects

Registered LEED v4.0 or v4.1 projects

Certified LEED v4.0 or v4.1 projects

Training and knowledge

Direct project experience

Clarity of responsibility / communication

demonstrated by table of organization

5. Overall Team Experience (Maximum 30 points)

a. Previous team performance

b. Experience with similar projects / delivery methods

c. Budget and schedule management

d. Knowledge of Ohio Capital Improvements process

Past performance as indicated by

evaluations and letters of reference

Less than 4 projects

4 to 8 projects

More than 8 projects

Performance in completing projects within

original construction budget and schedule

Less than 4 projects

4 to 8 projects

More than 8 projects

Value

Max

0 - 10

0-5

0 - 10

Max

= 20

0-5

0 - 15

0-5

Max

0-2

0 - 10

0-3

4-6

7 - 10

0-5

0-1

2-3

4-5

Score

* Must be comprised of registered professional design consulting firms and NOT the lead firm - For more

information on scoring this and other criteria refer to Document F199-01 - PS Selection Rating Rubric.

** Leadership in Energy & Environmental Design administered by Green Business Certification Inc.™

Notes:

Evaluator:

Name

Subtotal

Signature

Date

F110-02-2025-OCT

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Publish Date	Due Date	Number	Owner	Contractring Authority	Project Name	Primary Service	Estimated Project Cost	Q&A	Short List	Notes
11/26/2025	12/19/2025	KSU-26S073	Kent State University	Local Higher Education	LCM Fire Alarm Replacement	A/E	345,000	N/A	TBD

LCM Fire Alarm Replacement

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