Ackerman Rd, 660 Chiller Replacement

Location:	Ohio
Posted:	Nov 26, 2025
Agency:	Ohio Facility Construction Commission
Type of Contract:	Awards
Type of Government:	State & Local
Category:	41 - Refrigeration, Air Conditioning and Air Circulating Equip. Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	OSU-265050
Publication URL:	To access bid details, please log in.

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Request for Qualifications (Registered Design Professional*)

State of Ohio Standard Forms and Documents

Administration of Project: Local Higher Education

Project Name Ackerman Rd, 660 - chiller replacement

Project Location Ackerman Rd, 660 (0242)

City / County Columbus / Franklin

Owner

The Ohio State University

Delivery Method General Contracting

No. of paper copies requested (stapled, not bound)

Response Deadline 11/07/2025

2:00 PM local time

Project Number

OSU-265050

Project Manager

Mark Hartmann

Contracting Authority Local Higher Education

Prevailing Wages State

No. of electronic copies requested (PDF)

* “Registered Design Professional includes any architect holding a certificate issued under section 4703.10 of the Revised

Code, any landscape architect holding a certificate issued under section 4703.36 of the Revised Code, or any engineer

holding a certificate issued under section 4733.14 of the Revised Code.” (Ohio Building Code section 4101:1-2-01 Definitions)

Submit the Statements of Qualifications (Form F110-330) via email to Ackerman_Rd_660_-

__chiller_replacement.01_Selection@docs.e-builder.net. In the subject line, include the project number and name for RFQ you

are responding to. See Section J of this RFQ for additional submittal instructions.

Submit all questions regarding this RFQ in writing to Mark Hartmann at hartmann.16@osu.edu with the project number

included in the subject line (no phone calls please). Questions will be answered and posted to the Opportunities page on the

OFCC website at https://ofcc.ohio.gov on a regular basis until one week before the response deadline. The name of the party

submitting a question will not be included on the Q&A document.

Project Overview

A. Project Description

Remove and replace the existing 2004 rotary screw chiller and associated pumps, control valves, BAS controls and

refrigerant monitoring system. Replace existing pumps and 3-way control valves to VFDs and 2-way control valves.

Temporarily relocate the sump pump drain line, remove metal wall, provide all necessary crane and rigging to remove old

chiller and to place new chiller on the existing concrete pad. Install (1) 350-ton magnetic water-cooled centrifugal chiller*

and associated pumps and 3-way valves at AHUs (replace with 2-way valves). *Existing building conditions will be verified

to ensure proper sizing of chiller and pumps. Compressor warranty is 5 years. The actual construction is to take place

during non-cooling months.

Develop Program of Requirements (POR), Lifecycle Cost Analysis, Target Value Budget (TVB) and Sustainability Review

during Program Verification phase.

Evaluate related systems that may inhibit final inspection approval, i.e egress or lighting for mechanical room(s) and

incorporate solutions.

Fundamental System Commissioning is required; Enhanced Commissioning is not required.

This project includes asset tagging. The Primary firm submitting for the project is required to have the expertise capable of

meeting this prerequisite and is responsible to support their consultants to meet this requirement. The Asset Tagging

Process Diagram, Asset Worksheet Template, and LOD Matrix can be accessed via the OSU FOD website

(https://fod.osu.edu/resources) under Design Guidelines, Specifications, Standards; Specifications and Standards;

Building Information Modeling (BIM).

B. Scope of Services

The project and construction budget as listed in this RFQ is estimated.

For projects advertised with an appropriately developed Program of Requirements (POR), upon award of the Agreement,

commence with Design. For projects without such a POR, upon award of the Agreement, commence by developing the

Program of Requirements.

The project shall follow the applicable University Sustainability Standards: https://fod.osu.edu/sites/default/files/div_18.pdf.

F110-02-2024-OCT

Publish Date: 10/16/2025

Page 1 of 5

Request for Qualifications (Registered Design Professional) continued

The selected A/E, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and

clarify with the Owner and/or the Contracting Authority, the cost breakdown of the Architect/Engineer Agreement detailed

cost components to address the Owner’s project requirements. Participate in the Encouraging Growth, Diversity & Equity

(EDGE) Program as required by statute and the Agreement. Required Professional Liability Insurance will be per Exhibit A

– A/E Terms and Conditions Article 7.2.6.

As required by the Agreement, and as properly authorized, provide the following categories of services: Program

Verification, Schematic Design, Design Development, Construction Document Preparation, Bid and Award Support,

Conformed Documents, Construction Administration, Post-Construction, and Additional Services of all types.

Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required

for each. A copy of the standard Agreement can be obtained at the OFCC website at https://ofcc.ohio.gov.

The selected A/E will be required to sign the standard agreement. No modifications to the requirements in the agreement

will be accepted.

During the construction period, provide not less than 8 hours (excluding travel time) on-site construction administration

services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site

representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having

relevant and appropriate types of construction administration experience.

The project team (Owner / A/E / Contractor) will be required to utilize the University’s Project Management System, for all

compatible services required by the University.

The Ohio State University is dedicated to providing a safe and healthy environment for students, patients, staff, visitors,

and contractors. While not exclusive, guidelines governing safety expectations for construction/ renovation projects within

Ohio State buildings are set forth in the Building Design Standards Appendix V and are summarized here:

https://fod.osu.edu/resources, under the section titled “Construction Site Safety Requirements.”

Closeout Services: The closeout for this project is required to be delivered in an electronic cloud-based format using the

e-Builder Project Management System and adhere to The Ohio State University Project Closeout Standards. The Ohio

State University Project Closeout Standards can be accessed via the OSU FOD vender resource website

(https://fod.osu.edu/resources) under Post Construction / Close Out.

The A/E will comply with applicable OSU Wexner Medical Center policies, including the Identification Badge Policy, which

incorporates the Non-discretionary Vaccination Policy/Employee Health Infection Control and Background Check Policies,

as identified at https://wexnermedical.osu.edu/utility/footer/vendor-interaction. The A/E is responsible for all costs incurred

related to compliance with these policies.

Please list all major scope services needed to complete the selection process for successful project delivery. The specific

scope of services must state particular building types, functional design or specialized professional services required to

evaluate the level of experience of each applicant firm (e.g., parking garage, kitchen design, correctional facility, medical

facility). The scope of services should also define the types of basic and additional professional design and administration

services necessary for the project (e.g. University Sustainability Standards, as applicable, previous experience with local

jurisdiction or similar sites, previous experience working with the State of Ohio, Building Information Modeling (“BIM”)

experience and training, specific BIM and Owner-defined requirements, level of development to be achieved within BIM

models, BIM deliverables, and Owner’s intended use of BIM models after construction). This information will be used by

each applicant to populate the Relevant Project Experience Matrix in Section F of Form F110-330.

For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form

F110-330), below is a list of relevant scope of work requirements for this RFQ:

1. Perform Building Load Requirement Verification study

2. Perform Life Cycle Cost Analysis

3. Perform Environmental Hazard Study

4. Prepare Program of Requirements (POR) document

5. Perform Test and Balance and Fundamental System Commissioning scope

For the purpose of the selection of 10 Relevant Projects in Section F of the Statement of Qualification (Form F110-330),

projects must be designed by the Lead Firm.

F110-02-2024-NOV

Publish Date: 10/16/2025

Page 2 of 5

Request for Qualifications (Registered Design Professional) continued

C. Estimated Budget / Funding

State Funding:

$0.00

Other Funding:

$1,337,271.00

Construction Cost: $1,041,000.00

Total Project Cost: $1,337,271.00

D. Anticipated Schedule

Professional Services Start:

Construction Notice to Proceed:

Substantial Completion of all Work:

Professional Services Completed:

12 / 25

07 / 26

03 / 27

06/ 27

E. Estimated Basic Fee Range (see note below)

F. EDGE Participation Goal

8.5% to 9.0%

Percent of initial Total A/E Fee:

NOTE: Basic Services include: (1) Program Verification, (2) Schematic Design, (3) Design Development, (4) Construction Documents,

(5) Bidding and Award OR GMP Proposal and Amendment (as applicable), (6) Construction Administration, and (7) Closeout services. The

Basic Fee includes all professional design services and consultant services necessary for proper completion of the Basic Services, including

validation of existing conditions (but not subsurface or hidden conditions) and preparation of cost estimates and design schedules for the

project. The Estimated Basic Fee Range is calculated as a percentage of the Estimated Budget for Construction Cost above. The Basic

Fee excludes any Additional Services required for the project.

G. Basic Service Providers Required (see note below)

Lead A/E Discipline: Mechanical Engineer

H. Additional Service Providers Required

Hazardous Materials Survey

Secondary

Electrical Engineer

Commissioning Agent (Fundamental Cx)

Disciplines:

Structural Engineer

Test and Balance Agent

Building Controls Engineer

Architecture

NOTE: The lead A/E shall be (1) any architect holding a certificate issued under section 4703.10 of the Revised Code, (2) any landscape

architect holding a certificate issued under section 4703.36 of the Revised Code, or (3) any engineer holding a certificate issued under section

4733.14 of the Revised Code.

I. Evaluation Criteria for Selection

• Demonstrated ability to meet Owner’s programmed project vision, scope, budget, and schedule on previous

projects.

• Demonstrated ability to meet Owner’s Sustainability Standards: https://fod.osu.edu/sites/default/files/div_18.pdf.

• Previous experience compatible with the proposed project (e.g., type, size).

• Relevant past work of prospective firm’s proposed consultants.

• Past performance of prospective firm and its proposed consultants.

• Qualifications and experience of individuals directly involved with the project.

• Proposer’s previous experience (numbers of projects, sizes of projects) when working with its proposed

consultants.

• Design quality and demonstrated ability of prospective firm and its proposed consultants to provide design

services which represent the University’s Design Guidelines for Buildings and Landscape buildings-

landscape.pdf

• Specification writing credentials and experience.

• Experience and capabilities of creating or using Critical Path Method (CPM) schedules and of using CPM

schedules as a project management resource.

• Approach to and success of using partnering and Alternative Dispute Resolution.

• Proximity of prospective firms to the project site.

• Proposer’s apparent resources and capacity to meet the needs of this project.

• The selected A/E and all its consultants must have the capability to use the Internet within their normal business

location(s) during normal business hours.

Interested A/E firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program

form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract

with and use EDGE-certified Business Enterprise(s), as a part of the A/E’s team. The Intent to Contract and to Perform

and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be

attached to the A/E’s Technical Proposal. Both forms can be accessed via the OFCC website at https://ofcc.ohio.gov. The

Intent to Contract and to Perform form is again required at the Fee Proposal stage.

F110-02-2024-NOV

Publish Date: 10/16/2025

Page 3 of 5

Request for Qualifications (Registered Design Professional) continued

If the A/E firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a

completed Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform forms

signed by both parties with its Statement of Qualifications.

For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will

participate in the delivery of the proposed professional services solicited in the RFQ.

Interested A/E firms must indicate on their Statement of Qualifications, the locations where their services will be

performed in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D

related to providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting

purchases from or investment in any Russian institution or company. Failure to do so may cause their Statement of

Qualifications to be rejected.

J. Submittal Instructions

Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC

website at https://ofcc.ohio.gov.

Electronic submittals should be combined into one PDF file saved with the form name, project number listed on the RFQ

and your firm’s name (ex. F110-330_OSU-nnnnnn_Firm Name). Use the “print” feature of Adobe Acrobat or similar

software for creating a PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go

to Advanced, then PDF Optimizer.

Statements of Qualifications must be submitted electronically by email. Submittals are limited to one email with a

maximum file size of 25 MB.

Firms are requested to identify professional registrations, memberships, and credentials including: LEED GA, LEED AP,

LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials.

Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.

F110-02-2024-NOV

Publish Date: 10/16/2025

Page 4 of 5

Architect / Engineer Selection Rating Form

State of Ohio Standard Forms and Documents

Project Name Ackerman Rd, 660 - chiller replacement

Project Number OSU-265050

Proposer Firm

City, State, Zip

Selection Criteria

1. Primary Firm Location, Workload and Size (Maximum 10 points)

a. Proximity of firm to project site

b. Amount of fees awarded by Contracting Authority in

previous 24 months

c. Number of licensed professionals

Less than 50 miles

50 miles to 100 miles

More than 100 miles

Less than $200,000

$200,000 to $1,000,000

More than $1,000,000

Less than 2 professionals

2 to 10 professionals

More than 10 professionals

2. Primary Firm Qualifications (Maximum 30 points)

a. Project management lead

b. Project design lead

c. Technical staff

d. Construction administration staff

Experience / ability of project manager to

manage scope / budget / schedule / quality

Experience / creativity of project designer to

achieve owner’s vision and requirements

Experience / ability of technical staff to create

fully coordinated construction documents

Experience / ability of field representative to

identify and solve issues during construction

3. Key Consultant Qualifications (Maximum 20 points)

a. Key discipline leads

Experience / ability of key consultants to

perform effectively and collaboratively

b. Proposed EDGE-certified Consultant participation*

One point for every 2 percent increase in

professional services over the EDGE

participation goal

4. Overall Team Qualifications (Maximum 10 points)

a. Previous team collaboration

b. OSU Sustainability Standards or LEED** project

experience

c. BIM project experience

d. Team organization

Less than 2 sample projects

2 to 4 sample projects

More than 4 sample projects

LEED v4.0 or v4.1 projects

OSU Sustainability Standards projects

Training and knowledge

Direct project experience

Clarity of responsibility / communication

demonstrated by table of organization

5. Overall Team Experience (Maximum 30 points)

a. Previous team performance

b. Experience with similar projects / delivery methods

c. Budget and schedule management

d. Knowledge of Ohio Capital Improvements process

Past performance as indicated by

evaluations and letters of reference

Less than 3 projects

3 to 6 projects

More than 6 projects

Performance in completing projects within

original construction budget and schedule

Less than 3 projects

3 to 6 projects

More than 6 projects

Value

Max

0 - 10

0-5

Max

= 20

0-5

0 - 15

0-5

Max

0-2

0 - 10

0-3

4-6

7 - 10

0-5

0-1

2-3

4-5

Score

* Must be comprised of professional design services consulting firm(s) and NOT the lead firm – For more

information on scoring this and other criteria refer to Document F199-01 – PS Selection Rating Rubric.

** Leadership in Energy & Environmental Design administered by Green Building Certification Inc.

Notes:

Evaluator:

Name

Subtotal

F110-02-2024-OCT

Signature

Publish Date: 10/16/2025

Date

Page 5 of 5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Publish Date	Due Date	Number	Owner	Contractring Authority	Project Name	Primary Service	Estimated Project Cost	Q&A	Short List	Notes
10/16/2025	11/7/2025	OSU-265050	The Ohio State University	Local Higher Education	Ackerman Rd, 660 Chiller Replacement	A/E	$1,337,271	N/A	TEC, Inc.; Wendel WD Engineering; The Osborn Engineering Company; McKim & Creed, Inc.

Ackerman Rd, 660 Chiller Replacement

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See also