UNCW Copier Program

Location:	North Carolina
Posted:	Apr 22, 2026
Due:	May 14, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	W - Lease or Rental of Equipment
Solicitation No:	72-PALG26075
Publication URL:	To access bid details, please log in.

Solicitation Number:	72-PALG26075
Project Title:	UNCW Copier Program
Description:	UNCW intends to replace its existing Multi-Functional Printers (“MFPs”) with units capable of integrating with the Pharos Uniprint and Off the Glass software currently licensed by the University. UNCW presently operates approximately 170 units, as further described in the specifications below. Due to anticipated campus growth during the contract term, UNCW estimates that the total number of units may increase to 175 or more.
Opening Date:	5/14/2026 2:00 PM
Posted Date:	4/23/2026
Status:	Open
Department:	UNC - WILMINGTON


Solicitation Number * 72-PALG26075	Department UNC - WILMINGTON	Status Reason Open
Opening Date 2026-05-14T14:00:00.0000000	Posted Date * 2026-04-22T19:41:22.0000000Z	Primary Commodity Code Office equipment rental or leasing services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Antoine Glasper
Description UNCW intends to replace its existing Multi-Functional Printers (“MFPs”) with units capable of integrating with the Pharos Uniprint and Off the Glass software currently licensed by the University. UNCW presently operates approximately 170 units, as further described in the specifications below. Due to anticipated campus growth during the contract term, UNCW estimates that the total number of units may increase to 175 or more.

Attachment Preview

STATE OF NORTH CAROLINA

University of North Carolina at Wilmington

Request for Proposal #: 72-PALG26075

UNCW Copier Program

Date of Issue: April 22, 2026

Proposal Opening Date: May 14, 2026

At 2:00 PM ET

Direct all inquiries concerning this RFP to:

Antoine Glasper, CPPO

Associate Director, Purchasing Services

Email: glaspera@uncw.edu

Phone: 910-962-3850

Proposal Number: 72-PALG26075

STATE OF NORTH CAROLINA

Request for Proposal #

72-PALG26075

______________________________________________________

For internal State agency processing, including tabulation of proposals, provide your company’s eVP

(Electronic Vendor Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be

released to the public. This page will be removed and shredded, or otherwise kept confidential, before

the procurement file is made available for public inspection.

This page shall be filled out and returned with your proposal.

Failure to do so may subject your proposal to rejection.

___________________________________________________

Vendor Name

______________________________

Vendor eVP#

Note: For your proposal to be considered, your company (you) must be a North Carolina

registered vendor in good standing. You must enter the vendor number assigned through eVP

(Electronic Vendor Portal). If you do not have a vendor number, register at

https://vendor.ncgov.com/vendor/login

Sealed, mailed responses ONLY will be accepted for this solicitation.

Ver: 11/2021

Proposal Number: 72-PALG26075

STATE OF NORTH CAROLINA

University of North Carolina at Wilmington

Refer ALL Inquiries regarding this RFP to:

Antoine Glasper, UNCW Purchasing Services

glaspera@uncw.edu

Using Agency: UNC-Wilmington

Commodity No. and Description:

80161801 / Copier Services

Request for Proposal #: 72-PALG26075

Proposals are due no later than 2:00 pm ET on May 14, 2026

Proposals will be publicly opened via zoom on May 14, 2026 at

3:00 pm ET

EXECUTION

In compliance with this Request for Proposals (RFP), and subject to all the conditions herein, the undersigned Vendor offers and

agrees to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified

herein.

By executing this proposal, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

 this proposal is submitted competitively and without collusion (G.S. 143-54),

 none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter

78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and

 it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

 it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily

excluded from covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as

a result of this RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement

for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal

E-Verify system.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing

plans, specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery

of the public contract of any gift from anyone with a contract with the State, or from any person seeking to do business with the State.

By execution of this response to the RFP, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that

Vendor is not aware that any such gift has been offered, accepted, or promised by any employees of your organization.

By executing this proposal, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH

CAROLINA GENERAL TERMS AND CONDITIONS. These documents can be accessed from the ATTACHMENTS page within this

document.

Failure to execute/sign proposal prior to submittal may render proposal invalid and it MAY BE REJECTED. Late

proposals shall not be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER: TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #12):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

FAX NUMBER:

VENDOR’S AUTHORIZED SIGNATURE*:

DATE:

EMAIL:

Ver: 11/2021

Proposal Number: 72-PALG26075

Vendor: __________________________________________

VALIDITY PERIOD

Offer shall be valid for at least 90 days from date of bid opening, unless otherwise stated here: ______ days, or if extended by

mutual agreement of the parties. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing

this RFP.

ACCEPTANCE OF PROPOSAL

If your proposal is accepted, all provisions of this RFP, along with the written results of any negotiations, shall constitute the written

agreement between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein

and shall apply. Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as indicated on

The attached certification, by ____________________________________________________________________.

(Authorized Representative of University of North Carolina at Wilmington

Ver: 11/2021

Proposal Number: 72-PALG26075

Vendor: __________________________________________

Contents

1.0 PURPOSE AND BACKGROUND .............................................................................................5

1.1 CONTRACT TERM..................................................................................................................5

2.0 GENERAL INFORMATION.......................................................................................................5

2.1 REQUEST FOR PROPOSAL DOCUMENT .............................................................................5

2.2 E-PROCUREMENT FEE..........................................................................................................5

2.3 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS ...............................5

2.4 RFP SCHEDULE .....................................................................................................................6

2.5 PROPOSAL QUESTIONS .......................................................................................................6

2.6 PROPOSAL SUBMITTAL .......................................................................................................6

2.7 PROPOSAL CONTENTS ........................................................................................................7

2.8 ALTERNATE PROPOSALS ....................................................................................................8

2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS............................................................8

3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS.......................................8

3.1 METHOD OF AWARD.............................................................................................................8

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION.........8

3.3 PROPOSAL EVALUATION PROCESS...................................................................................8

3.4 EVALUATION CRITERIA ........................................................................................................9

3.5 PERFORMANCE OUTSIDE THE UNITED STATES ...............................................................9

3.6 INTERPRETATION OF TERMS AND PHRASES....................................................................9

4.0 REQUIREMENTS .....................................................................................................................9

4.1 PRICING................................................................................................................................10

4.2 INVOICES..............................................................................................................................10

4.3 FINANCIAL STABILITY ........................................................................................................10

4.4 HUB PARTICIPATION...........................................................................................................10

4.5 BACKGROUND CHECKS.....................................................................................................10

4.6 PERSONNEL.........................................................................................................................11

4.7 VENDOR’S REPRESENTATIONS ........................................................................................11

4.8 AGENCY INSURANCE REQUIREMENTS MODIFICATION .................................................11

5.0 SPECIFICATIONS AND SCOPE OF WORK ..........................................................................11

5.1 GENERAL REQUIREMENTS................................................................................................11

5.2 QUESTIONS TO VENDORS .................................................................................................13

6.0 CONTRACT ADMINISTRATION.............................................................................................14

Ver: 11/2021

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Daily notification on new contract opportunities

With GovernmentContracts, you can:

Find more opportunities and win more business
Receive daily alerts for all new bid opportunities
Get contract opportunities matched to your business

ONE WEEK FREE TRIAL

UNCW Copier Program

Attachment Preview

See also