AERIAL LIFT (BUCKET) TRUCK (REPOST)

STATE OF NORTH CAROLINA
The University of North Carolina Asheville
Request for Proposal #: 64-828
AERIAL LIFT (BUCKET) TRUCK (REPOST)
Date Issued:
Apr 22, 2026
Proposal Opening Date:
May 15, 2026
Direct all inquiries concerning this RFP to:
Jonathan Clancy
Procurement Agent
Email: Jonathan Clancy
Phone: 828-232-2285

STATE OF NORTH CAROLINA
Request for Proposal #
64-828
______________________________________________________
For internal State agency processing, including tabulation of proposals, provide your company's eVP (Electronic
Vendor Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public.
This page will be removed and shredded, or otherwise kept confidential, before the procurement file is made
available for public inspection.
This page shall be filled out and returned with your proposal.
Failure to do so may subject your proposal to rejection.
___________________________________________________
Vendor Name
______________________________
Vendor eVP#
Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered
vendor in good standing. You must enter the vendor number assigned through eVP (Electronic Vendor
Portal). If you do not have a vendor number, register at eVP Vendor Login.
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AGENCY: THE UNIVERSITY OF NORTH CAROLINA ASHEVILLE
REQUEST FOR PROPOSALS NUMBER: 64-828
Refer all inquiries to Jonathan Clancy, Procurement Agent
Jonathan Clancy Phone: 828-232-2285 Fax: 828-251-6743
Deadline to submit responses to this RFP: May 13, 2026 @ 5 PM
EXECUTION
In compliance with this Request for Proposal (RFP), and subject to all the conditions herein, the undersigned Vendor offers and agrees to
furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.
By executing this proposal, the undersigned Vendor understands that false certification is a Class I felony and certifies that:
this proposal is submitted competitively and without collusion (G.S. 143-54),
that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of
Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor's knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded
from covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result
of this RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each
employer with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify
system.
As required by Executive Order 24 (2017), the undersigned vendor certifies will comply with all Federal and State requirements concerning
fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of
any Contract arising from this solicitation.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,
specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the
public Contract of any gift from anyone with a Contract with the State, or from any person seeking to do business with the State. By
execution of this response to the RFP, the undersigned certifies, for Vendor's entire organization and its employees or agents, that Vendor is
not aware that any such gift has been offered, accepted, or promised by any employees or agents of Vendor's organization.
By executing this proposal, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA
GENERAL TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the ATTACHMENTS page within this
document.
Failure to execute/sign a proposal prior to submission may render the proposal invalid and it MAY BE REJECTED. Late
proposals cannot be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):
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Proposal Number: 64-828 Vendor: ____________________________________
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR: FAX NUMBER:
VENDOR'S AUTHORIZED SIGNATURE: DATE: E-MAIL:
VALIDITY PERIOD
Offer shall be valid for at least sixty (60) days from date of bid opening, unless otherwise stated here: ______ days, or if extended by mutual
agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this
RFP.
ACCEPTANCE OF PROPOSAL
If your proposal is accepted, all provisions of this RFP, along with the written results of any negotiations, shall constitute the written
agreement between the parties ("Contract"). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall
apply. Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.
(Authorized Representative of The University of North Carolina Asheville)
Vendor Checklist
By signing the Execution Page of this RFP, you are acknowledging the following items have been reviewed, signed and attached with the
Vendor response.
Failure to include this information with bid response may render the proposal invalid and it MAY BE REJECTED.
Initials Description
Pricing - Attachment A
Instructions to Vendor - Attachment B
North Carolina General Terms & Conditions - Attachment C
HUB Supplemental Vendor Information - Attachment D
Customer References - Attachment E
Location of Workers - Attachment F
Certification of Financial Condition - Attachment G
Invoices - Section 6.4
Scope of Work - Section 5.0
Any Published Addenda on the electronic Vendor Portal (eVP) for this RFP
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Proposal Number: 64-828 Vendor: ____________________________________
1.0 PURPOSE AND BACKGROUND 5
1.1 CONTRACT
TERM.................................................................................................................................
.................. 5
2.0 GENERAL INFORMATION 5
2.1 REQUEST FOR PROPOSAL
DOCUMENT............................................................................................................... 5
2.2 NOTICE TO VENDORS REGARDING RFP TERMS AND
CONDITIONS................................................................. 5
2.3 RFP
SCHEDULE...........................................................................................................................
............................. 6
2.4 PROPOSAL
QUESTIONS........................................................................................................................
................. 6
2.5 PROPOSAL
SUBMITTAL........................................................................................................................
.................. 6
2.6 PROPOSAL
CONTENTS...........................................................................................................................
................ 7
2.7 DEFINITIONS, ACRONYMS, AND
ABBREVIATIONS............................................................................................. 7
3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS 8
3.1 METHOD OF
AWARD..............................................................................................................................
............... 8
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING
EVALUATION........................................ 9
3.3 PROPOSAL EVALUATION
PROCESS....................................................................................................................... 9
3.4 EVALUATION
CRITERIA...........................................................................................................................
............. 10
3.5 PERFORMANCE OUTSIDE THE UNITED
STATES................................................................................................ 10
3.6 INTERPRETATION OF TERMS AND
PHRASES.................................................................................................... 11
3.7 HUB
PARTICIPATION.....................................................................................................................
....................... 11
3.8
REFERENCES........................................................................................................................
................................. 11
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Proposal Number: 64-828 Vendor: ____________________________________
3.9 VENDOR'S
REPRESENTATIONS...............................................................................................................
............ 11
3.10 FINANCIAL
STABILITY...........................................................................................................................
................ 12
3.11 AGENCY INSURANCE REQUIREMENTS
MODIFICATION.................................................................................. 12
4.0 REQUIREMENTS 12
4.1
PRICING..............................................................................................................................
................................... 13
4.2 TRANSPORTATION AND
IDENTIFICATION......................................................................................................... 13
4.3 DELIVERY [AND INSTALLATION]............................................................................................................... 13
4.4 AUTHORIZED
RESELLER...........................................................................................................................
............ 14
4.5
WARRANTY........................................................................................................................
................................... 14
4.6 DESCRIPTIVE
LITERATURE........................................................................................................................
........... 14
5.0 PRODUCT SPECIFICATIONS AND SCOPE OF WORK 15
5.1
GENERAL...........................................................................................................................
.................................... 15
5.2 SPECIFICATIONS / EQUIPMENT
LIST.................................................................................................................. 15
5.3 TECHNICAL
APPROACH........................................................................................................................
............... 16
6.0 CONTRACT ADMINISTRATION 16
6.1 CONTRACT MANAGER AND CUSTOMER
SERVICE........................................................................................... 16
6.2 CONTINUOUS
IMPROVEMENT.....................................................................................................................
...... 17
6.3 ACCEPTANCE OF
WORK..............................................................................................................................
......... 17
6.4
INVOICES...........................................................................................................................
.................................... 17
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Proposal Number: 64-828 Vendor: ____________________________________
6.5 DISPUTE
RESOLUTION........................................................................................................................
................. 17
6.6 PRODUCT
RECALL..............................................................................................................................
.................. 18
6.7 USE OF THIS CONTRACT BY THE UNC
SYSTEM................................................................................................ 18
6.8 CONTRACT
CHANGES...........................................................................................................................
...............18
6.9 ACH PAYMENT
AGREEMENT........................................................................................................................
...... 18
7.0 ATTACHMENTS 19
ATTACHMENT A:
PRICING.................................................................................................................................
...................... 19
ATTACHMENT B: INSTRUCTIONS TO
VENDORS................................................................................................................... 20
ATTACHMENT C: NORTH CAROLINA GENERAL TERMS &
CONDITIONS.......................................................................... 20
ATTACHMENT D: HUB SUPPLEMENTAL VENDOR
INFORMATION.................................................................................... 20
ATTACHMENT E: CUSTOMER REFERENCE
FORM................................................................................................................. 20
ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY
VENDOR.................................................................................... 20
ATTACHMENT G: CERTIFICATION OF FINANCIAL
CONDITION........................................................................................... 20
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Proposal Number: 64-828 Vendor: ____________________________________
1.0 PURPOSE AND BACKGROUND
The University of North Carolina at Asheville seeks proposals from qualified vendors for the sale of one (1) aerial lift (bucket)
truck vehicle for the institution's campus operations department. Detailed scope of work in PRODUCT SPECIFICATIONS AND
SCOPE OF WORK (Section 5); complete list of products and their specifications in SPECIFICATIONS / EQUIPMENT LIST (Section
5.2).
Vendors may propose bids for new vehicles, provided all minimum requirements outlined in this RFP are met.
Proposals shall be submitted in accordance with the terms and conditions of this RFP and any addenda issued hereto.
The intent of this solicitation is to award a Statewide Term Contract.
1.1 CONTRACT TERM
The term of the contract shall be based upon the completion and acceptance of all requirements within the scope of work
described in this RFP. There is no specific length of time required for the terms of this contract.
2.0 GENERAL INFORMATION
2.1 REQUEST FOR PROPOSAL DOCUMENT
The RFP consists of the base RFP document, any attachments, and any addenda released before Contract award, which are
incorporated herein by reference.
2.2 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS
It shall be the Vendor's responsibility to read the Instructions to Vendors, the North Carolina General Terms and Conditions, all
relevant exhibits and attachments, and any other components made a part of this RFP and comply with all requirements and
specifications herein. Vendors also are responsible for obtaining and complying with all Addenda and other changes that may
be issued in connection with this RFP.
If Vendors have questions or issues, regarding any component within this RFP, those must be submitted as questions in
accordance with the instructions in the PROPOSAL QUESTIONS (Section 2.4). If UNC Asheville determines that any changes
will be made as a result of the questions asked, then such decisions will be communicated in the form of an RFP addendum.
UNC Asheville may also elect to leave open the possibility for later negotiation of specific provisions of the Contract that have
been addressed during the question-and-answer period, prior to contract award.
Other than through the process of negotiation under 01 NCAC 05B.0503, UNC Asheville rejects and will not be required to
evaluate or consider any additional or modified terms and conditions submitted with Vendor's proposal. This applies to any
language appearing in or attached to the document as part of the Vendor's proposal that purports to vary any terms and
conditions or Vendors' instructions herein or to render the proposal non-binding or subject to further negotiation. Vendor's
proposal shall constitute a firm offer that shall be held open for the period required herein ("Validity Period" above).
UNC Asheville may exercise its discretion to consider Vendor proposed modifications. By execution and delivery of this RFP
Response, the Vendor agrees that any additional or modified terms and conditions, whether submitted purposely or
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Proposal Number: 64-828 Vendor: ____________________________________
inadvertently, shall have no force or effect, and will be disregarded unless expressly agreed upon through negotiation and
incorporated by way of a Best and Final Offer (BAFO). Noncompliance with, or any attempt to alter or delete, this
paragraph shall constitute sufficient grounds to reject Vendor's proposal as nonresponsive.
2.3 RFP SCHEDULE
The table below shows the intended schedule for this RFP. UNC Asheville will make every effort to adhere to this schedule.
Event Responsibility Date and Time
Issue RFP State Apr 22, 2026
Submit Written Questions Vendor May 6, 2026 @ 5 PM
Provide Responses to Questions State May 11, 2026 @ 5 PM
Submit Proposals Vendor May 13, 2026 @ 5 PM
Contract Award State May 20, 2026 by 5 PM
2.4 PROPOSAL QUESTIONS
Upon review of the RFP documents, Vendors may have questions to clarify or interpret the RFP in order to submit the best
proposal possible. To accommodate the Proposal Questions process, Vendors shall submit any such questions by the "Submit
Written Questions" date and time provided in the RFP SCHEDULE (Section 2.3) above, unless modified by Addendum.
Written questions shall be e-mailed to Jonathan Clancy by the date and time specified above. Vendors will enter "RFP #
64-828 Questions" as the subject for the email. Question submittals will include a reference to the applicable RFP section and
be submitted in a format shown below:
Reference Vendor Question
RFP Section, Page Number Vendor question ...?
Questions received prior to the submission deadline date, UNC Asheville's response, and any additional terms deemed
necessary by UNC Asheville will be posted in the form of an addendum to the electronic Vendor Portal (eVP), North Carolina
electronic Vendor Portal, and shall become an Addendum to this RFP. No information, instruction or advice provided orally or
informally by any State personnel, whether made in response to a question or otherwise in connection with this RFP, shall be
considered authoritative or binding. Vendors shall rely only on written material contained in an Addendum to this RFP.
2.5 PROPOSAL SUBMITTAL
IMPORTANT NOTE: This is an absolute requirement. Late bids, regardless of cause, will not be opened or considered, and will
be automatically disqualified from further consideration. Vendors shall bear the sole risk of late submission due to
unintended or unanticipated delay. It is the Vendor's sole responsibility to ensure its proposal has been received as described
in this RFP by the specified time and date of opening. The date and time of receipt will be marked on each proposal when
received. Any proposal or portion thereof received after the proposal submission deadline will be rejected.
[eVP]
If applicable to this RFP and using eVP, all proposal responses shall be submitted electronically via the electronic Vendor Portal
(eVP). Additional information can be found at the eVP updates for Vendors link: eVP Updates for Vendors | NC eProcurement.
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Proposal Number: 64-828 Vendor: ____________________________________
If confidential and proprietary information is included in the proposal, also submit one (1) signed, REDACTED copy of the
proposal. Such information may include trade secrets defined by N.C. Gen. Stat. 66-152 and other information exempted
from the Public Records Act pursuant to N.C. Gen. Stat. 132- 1.2. Vendor may designate information, Products, Services or
appropriate portions of its response as confidential, consistent with and to the extent permitted under the statutes and rules
set forth above. By so redacting any page, or portion of a page, the Vendor warrants that it has formed a good faith opinion,
having received such necessary or proper review by counsel and other knowledgeable advisors, that the portions determined
to be confidential and proprietary and redacted as such, meet the requirements of the Rules and Statutes set forth above.
However, under no circumstances shall price information be designated as confidential.
If the Vendor does not provide a redacted version of the proposal with its proposal submission, the Department may release
an unredacted version if a record request is received.
Failure to submit a proposal in strict accordance with these instructions shall constitute sufficient cause to reject a Vendor's
proposal(s). Vendors are strongly encouraged to allow sufficient time to upload proposals.
Critical updated information may be included in Addenda to this RFP. It is important that all Vendors responding to this RFP
periodically check the North Carolina eVP website for any Addenda that may be issued prior to the proposal opening date. All
Vendors shall be deemed to have read and understood all information in this RFP and all Addenda thereto.
2.6 PROPOSAL CONTENTS
Vendors shall populate all attachments of this RFP that require the Vendor to provide information and include an authorized
signature where requested. Failure to provide all required items, or Vendor's submission of incomplete items, may result in
UNC Asheville rejecting Vendor's proposal, in UNC Asheville's sole discretion.
Vendor RFP responses shall include the following items and attachments, which shall be arranged in the following order:
a) Cover Letter, which must contain the following: (i) a statement that confirms that the Vendor has read the RFP in its
entirety, including all links, and all Addenda released in conjunction with the RFP, (ii) a statement that the Vendor agrees
to perform in accordance with the scope of work, requirements, and specifications contained herein; and (iii) Vendor's
agreement to comply with all instructions, terms and conditions, and attachments.
b) Title Page: Include the company name, address, phone number and authorized representative along with the Proposal
Number.
c) Completed and signed version of EXECUTION PAGES, along with the body of the RFP.
d) Signed receipt pages of any addenda released in conjunction with this RFP, if required to be returned.
e) Vendor's Proposal addressing all Specifications of this RFP.
f) Completed version of ATTACHMENT A: PRICING
g) Completed version of ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION
h) Completed version of ATTACHMENT E: CUSTOMER REFERENCE FORM
i) Completed version of ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR
j) Completed and signed version of ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION
2.7 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS
Relevant definitions for this RFP are provided in 01 NCAC 05A .0112 and in the Instructions to Vendors found below which are
incorporated herein by this reference.
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