SUB 6 15kV Circuit Breakers

Energy Resources
Invitation for Bid #: 320-200426FD
SUB 6 15kV Circuit Breakers
Date of Issue: April 22, 2026
Bid Opening Date: May 6, 2026
at 2:00 PM ET
Direct all inquiries concerning this IFB to:
Fantashia Dickens, Purchasing Associate III
Email: Fantashia.dickens@rockymountnc.gov
Phone: 252-972-1352

Invitation for Bid # 320-200426FD
______________________________________________________
For purchasing division processing, please provide your company's Federal Employer Identification
Number or alternate identification number (e.g. Social Security Number). Pursuant to North Carolina
General Statute 132-1.10(b) this identification number shall not be released to the public. This page will
be removed and shredded, or otherwise kept confidential, before the procurement file is made
available for public inspection.
This page is to be filled out and returned with your bid.
Failure to do so may subject your bid to rejection.
ID Number:
______________________________________________________
Federal ID Number or Social Security Number
______________________________________________________
Vendor Name
"All bidders are hereby notified that they must have the
proper license as required under the North Carolina laws. All
prospective contractors shall be responsible for complying
with state law and local ordinances."

CITY OF ROCKY MOUNT
Energy Resources
Refer ALL Inquiries regarding this IFB to: Invitation for Bid # 320-200426FD
Fantashia Dickens Bids will be due: 05/06/2026 2:00 pm
Purchasing Associate III
Contract Type: Good
EXECUTION
In compliance with this Invitation for Bid (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees
to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified
herein. By executing this bid, the undersigned Vendor certifies that this bid is submitted competitively and without collusion (G.S.
143-54), that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations
of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and
that it is not an ineligible Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by executing
this bid, the undersigned certifies to the best of Vendor's knowledge and belief, that it and its principals are not presently debarred,
suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal or State
department or the City. As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for
any Contract awarded as a result of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes,
including the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its
employees through the federal E-Verify system. G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance
by, any City Employee associated with the preparing plans, specifications, estimates for public Contract; or awarding or
administering public Contracts; or inspecting or supervising delivery of the public Contract of any gift from anyone with a Contract
with the City, or from any person seeking to do business with the City. By execution of this response to the IFB, the undersigned
certifies, for your entire organization and its employees or agents, that you are not aware that any such gift has been offered,
accepted, or promised by any employees of your organization.
Failure to execute/sign bid prior to submittal shall render bid invalid and it WILL BE REJECTED. Late bids
cannot be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #12):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR: FAX NUMBER:
VENDOR'S AUTHORIZED SIGNATURE*: DATE: EMAIL:
Offer valid for at least 60 days from date of bid opening, unless otherwise stated here: ______ days.
ACCEPTANCE OF BID
If any or all parts of this bid are accepted by the City of Rocky Mount, an authorized representative of the City of Rocky Mount
Purchasing Office shall affix his/her signature hereto and this document and all provisions of this Invitation for Bid along with the
Vendor bid response and the written results of any negotiations shall then constitute the written agreement between the parties.
A copy of this acceptance will be forwarded to the successful Vendor(s).

Bid Number: 320-090226FD Vendor: __________________________________________
Contents
1.0 PURPOSE AND BACKGROUND ............................................................................................. 5
2.0 GENERAL INFORMATION ....................................................................................................... 5
2.1 INVITATION FOR BID DOCUMENT ........................................................................................ 5
2.2 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS ................................. 5
2.3 IFB SCHEDULE ...................................................................................................................... 5
2.4 BID QUESTIONS ..................................................................................................................... 6
2.5 BID SUBMITTAL ..................................................................................................................... 6
2.6 AUTHORIZED SIGNATURE REQUIREMENT ......................................................................... 7
2.7 BID CONTENTS ...................................................................................................................... 7
2.8 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ............................................................ 7
3.0 METHOD OF AWARD AND BID EVALUATION PROCESS .................................................... 8
3.1 METHOD OF AWARD ............................................................................................................. 8
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION......... 8
3.3 INTERPRETATION OF TERMS AND PHRASES .................................................................... 8
4.0 REQUIREMENTS ..................................................................................................................... 9
4.1 CONTRACT TERMS ............................................................................................................... 9
4.2 PRICING ..................................................................................................................................... 9
4.3 INVOICES ................................................................................................................................ 9
4.4 MINORITY BUSINESS PARTICIPATION ................................................................................ 9
4.5 VENDOR EXPERIENCE ........................................................................................................ 10
4.6 REFERENCES ...................................................................................................................... 10
4.7 PERSONNEL ......................................................................................................................... 11
4.8 VENDOR'S REPRESENTATIONS ........................................................................................ 11
5.0 SCOPE OF WORK ................................................................................................................. 11
5.1 GENERAL SPECIFICATIONS ............................................................................................... 11
5.2 ACCEPTANCE OF WORK .................................................................................................... 12
5.3 TRANSITION ASSISTANCE ................................................................................................. 12
6.0 CONTRACT ADMINISTRATION............................................................................................. 12
6.1 PROJECT MANAGER AND CUSTOMER SERVICE ............................................................ 12
6.2 DISPUTE RESOLUTION ....................................................................................................... 12
6.3 CONTRACT CHANGES ........................................................................................................ 13
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IFB Number: 320-200426FD Vendor: __________________________________________
6.4 CITY'S RIGHTS AND OPTIONS ........................................................................................... 13
ATTACHMENT A: PRICING ............................................................................................................. 14
ATTACHMENT B: ACCEPTANCE OF GENERAL TERMS & CONDITIONS ..................................... 15
ATTACHMENT C: SUPPLEMENTAL VENDOR INFORMATION ...................................................... 15
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IFB Number: 320-200426FD Vendor: __________________________________________
1.0 PURPOSE AND BACKGROUND
The City of Rocky Mount, NC, seeks proposals for the supply and delivery of two medium voltage circuit breakers for
Substation 6. These circuit breakers will replace existing feeder circuit breakers.
Delivery Address:
809 South Wesleyan Boulevard
Rocky Mount, NC 27803
Bid shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.
2.0 GENERAL INFORMATION
2.1 INVITATION FOR BID DOCUMENT
The IFB is comprised of the base IFB document, any attachments, and any addenda released before the Contract award.
All attachments and addenda released for this IFB in advance of any Contract award are incorporated herein by
reference.
2.2 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS
It shall be the Vendor's responsibility to read the Instructions, the City's terms and conditions, all relevant exhibits and
attachments, and any other components made a part of this IFB and comply with all requirements and specifications
herein. Vendors are also responsible for obtaining and complying with all Addenda and other changes that may be
issued in connection with this IFB.
If Vendors have questions, issues, or exceptions regarding any term, condition, or other component within this IFB, those
must be submitted as questions in accordance with the instructions in Section 2.4 BID QUESTIONS. If the City
determines that any changes will be made as a result of the questions asked, then such decisions will be communicated
in the form of an IFB addendum. The City may also elect to leave open the possibility for later negotiation and
amendment of specific provisions of the Contract that have been addressed during the question-and-answer period.
Other than through this process, the City rejects and will not be required to evaluate or consider any additional or modified
terms and conditions submitted with the Vendor's bid. This applies to any language appearing in or attached to the
document as part of the Vendor's bid that purports to vary any terms and conditions or Vendor's instructions herein or
to render the bid non-binding or subject to further negotiation. Vendor's bid shall constitute a firm offer. By execution
and delivery of this IFB Response, the Vendor agrees that any additional or modified terms and conditions,
whether submitted purposely or inadvertently, shall have no force or effect and will be disregarded.
Noncompliance with, or any attempt to alter or delete, this paragraph shall constitute sufficient grounds to reject
Vendor's bid as non-responsive.
Contact anyone working for or with the City regarding this IFB other than the City Contract Specialist named on the face
page of this IFB in the manner specified by this IFB shall constitute grounds for rejection of said Vendor's offer, at the
City's election.
2.3 IFB SCHEDULE
The table below shows the intended schedule for this IFB. The City will make every effort to adhere to this schedule.
Event Responsibility Date and Time
Issue IFB City Wednesday April 22, 2026
Submit Written Questions Vendor Tuesday, April 28, 2026, at 2:00 PM
Provide Response to Questions City Thursday, April 30, 2026
Submit Bids Vendor Wednesday, May 6, 2026, at 2:00 PM
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IFB Number: 320-200426FD Vendor: __________________________________________
2.4 BID QUESTIONS
Purpose: Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB to submit the
best bid possible. To accommodate the Bid Questions process, Vendors shall submit any such questions by the above
due date.
Instructions: Written questions shall be emailed to fantashia.dickens@rockymountnc.gov by the date and time
specified above. Vendors should enter "IFB # 320-200426FD: Questions" as the subject for the email. Question
submittals should include a reference to the applicable IFB section and be submitted in a format shown below:
Reference Vendor Question
IFB Section, Page Number Vendor question ...?
Questions received prior to the submission deadline date, the City's response, and any additional terms deemed
necessary by the City will be posted in the form of an addendum on the City of Rocky Mount Purchasing webpage
https://www.rockymountnc.gov/Bids.aspx, and/or the North Carolina's Electronic Vendor Portal (eVP),
https://evp.nc.gov/solicitations/, and shall become an Addendum to this IFB. No information, instruction, or advice
provided orally or informally by any City personnel, whether made in response to a question or otherwise in connection
with this IFB, shall be considered authoritative or binding. Vendors shall rely only on written material contained in an
Addendum to this IFB.
2.5 BID SUBMITTAL
IMPORTANT NOTE: This is an absolute requirement. Vendor shall bear the risk for late submission due to unintended
or unanticipated delay, whether submitted electronically, delivered by hand, U.S. Postal Service, courier, or other delivery
service. It is the Vendor's sole responsibility to ensure its bid has been submitted to this Office by the specified time and
date of opening. The time and date of submission will be marked on each bid when received. Any bid submitted after the
bid deadline will be rejected. For hand-delivered Bids, please note that the Frederick E. Turnage Municipal Building
requires all visitors to sign in with the guard stationed on the first floor. Visitors will only have access through the building,
accompanied by a city employee.
Mailing address for the delivery of the bid Office Address of delivery by any other method
via US Postal Service (special delivery, overnight, or any other carrier).
BID NUMBER: 320-200426FD BID NUMBER: 320-200426FD
Attn: Fantashia Dickens Attn: Fantashia Dickens
City of Rocky Mount City of Rocky Mount
PO BOX 1180 331 S. Franklin Street
Rocky Mount, NC 27802 Rocky Mount, NC 27804
For bids submitted via U.S. mail, please note that the U.S. Postal Service generally does not deliver mail to a specified
street address but to the City's Mail Service Center. Vendors are cautioned that bids sent via U.S. Mail, including Express
Mail, may not be delivered by the Mail Service Center to the department's purchasing office on the due date in time to
meet the bid deadline. All Vendors are urged to take the possibility of delay into account when submitting a bid by U.S.
Postal Service, courier, or other delivery service. Attempts to submit a bid via facsimile (FAX) machine, telephone,
or email in response to this IFB shall NOT be accepted.
a) Submit one (1) signed, original executed bid response, one (1) photocopy to the address identified in the table
above.
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IFB Number: 320-200426FD Vendor: __________________________________________
b) Submit your bid in a sealed package. Clearly mark each package with: (1) Vendor name; (2) the IFB number; and
(3) the due date. Address the package(s) for delivery as shown in the table above. If Vendor is submitting more than
one (1) bid, each bid shall be submitted in separate sealed envelopes and marked accordingly. For delivery
purposes, separate sealed envelopes from a single Vendor may be included in the same outer package. Bids are
subject to rejection unless submitted with the information above included on the outside of the sealed bid package.
Bid Opening:
Bids will be opened and read aloud at the Frederick E. Turnage Administrative Services Complex, 2nd Floor Conference
Room , 331 South Franklin Street, Rocky Mount, North Carolina 27804, on the date and time specified on the cover
sheet and IFB schedule.
2.6 AUTHORIZED SIGNATURE REQUIREMENT
All bids, bids, or other offers must be signed by an individual authorized to bind the firm contractually. The City reserves
the right to request documentation showing evidence of signatory authority (e.g., corporate resolution, operating
agreement, power of attorney, or other verification). Failure to provide such documentation upon request may result in
disqualification of the offer or rejection of the executed contract.
2.7 BID CONTENTS
Vendors shall populate all attachments of this IFB that require the Vendor to provide information and include an
authorized signature where requested. Vendor IFB responses shall include the following items and those attachments
should be arranged in the following order:
a) Cover Letter
b) Title Page: Include the company name, address, phone number and authorized representative along with the Bid
Number.
c) Completed and signed version of EXECUTION PAGES, along with the body of the IFB and signed receipt pages of
any addenda released in conjunction with this IFB (if required to be returned).
d) Completed version of ATTACHMENT A: PRICING
e) ATTACHMENT B: ACCEPTANCE OF GENERAL TERMS AND CONDITIONS
f) Completed and signed version of ATTACHMENT C: SUPPLEMENTAL VENDOR INFORMATION
2.8 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS
a) BUYER: The employee of the City or Other Eligible Entity that places an order with the Vendor.
b) CONTRACT LEAD: Representative of the City of Rocky Mount Purchasing Office who corresponds with potential
Vendors to identify and contract with that Vendor providing the greatest benefit to the City, and who will administer
this contract for the City.
c) QUALIFIED BID: A responsive bid submitted by a responsible Vendor.
d) IFB: Invitation for Bid
e) SERVICES or SERVICE DELIVERABLES: The tasks and duties undertaken by the Vendor to fulfill the requirements
and specifications of this solicitation.
f) VENDOR: Supplier, bidder, proposer, company, firm, corporation, partnership, individual or other entity submitting
a response to an Invitation for Bid.
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IFB Number: 320-200426FD Vendor: __________________________________________
3.0 METHOD OF AWARD AND BID EVALUATION PROCESS
3.1 METHOD OF AWARD
Pursuant to North Carolina General Statutes Section 143-131, "award shall be made to the lowest responsible,
responsive bid or bidders, taking into consideration quality, performance, and the time specified in the bids for the
performance of the contract."
While the intent of this IFB is to award a Contract(s) to single Vendor, the City reserves the right to make separate
awards to different Vendors for one or more line items, to not award one or more line items or to cancel this IFB in its
entirety without awarding a Contract, if it is considered to be most advantageous to the City to do so.
The City reserves the right to waive any minor informality or technicality in bids received.
Local Preference Policy. The only exception to the lowest responsive, responsible bidder method of award will be the
local preference policy. The preference will allow an Eligible Local Bidder to match the price and terms of the lowest
responsible, responsive bidder who is a Non-Local Bidder, if the Eligible Local Bidder's price is within five percent (5%)
or $25,000, whichever is less, of the lowest responsible, responsive Non-Local Bidder's price. An eligible local vendor
is one that is current on property taxes in the City of Rocky Mount and meets the qualifications set forth in the policy.
An application can be found at https://www.rockymountnc.gov/DocumentCenter/View/578/Local-Preference-
Policy-PDF
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION
During the evaluation period-from the date bids are opened through the date the contract is awarded-each Vendor
submitting a bid (including its representatives, sub-contractors and/or suppliers) is prohibited from having any
communications with any person inside or outside the using department, issuing department, other government
department office, or body (including the purchaser named above, department secretary, department head, members of
the general assembly and/or governor's office), or private entity, if the communication refers to the content of Vendor's
bid or qualifications, the contents of another Vendor's bid, another Vendor's qualifications or ability to perform the
contract, and/or the transmittal of any other communication of information that could be reasonably considered to have
the effect of directly or indirectly influencing the evaluation of bids and/or the award of the contract. A Vendor not in
compliance with this provision shall be disqualified from contract award, unless it is determined in the City's discretion
that the communication was harmless, that it was made without intent to influence, and that the best interest of the City
would not be served by the disqualification. A Vendor's bid may be disqualified if its sub-contractor and supplier engage
in any of the foregoing communications during the time that the procurement is active (i.e., the issuance date of the
procurement to the date of contract award). Only those discussions, communications, or transmittals of information
authorized or initiated by the issuing department for this IFB or general inquiries directed to the purchaser regarding
requirements of the IFB (prior to bid submission) or the status of the contract award (after submission) are excepted
from this provision.
3.3 INTERPRETATION OF TERMS AND PHRASES
This Invitation for Bid serves two functions: (1) to advise potential Vendors of the parameters of the solution being sought
by the Department; and (2) to provide (together with other specified documents) the terms of the Contract resulting from
this procurement. As such, all terms in the Invitation for Bid shall be enforceable as contract terms in accordance with
the General Contract Terms and Conditions. The use of phrases such as "shall," "must," and "requirements" are intended
to create enforceable contract conditions. In determining whether bids should be evaluated or rejected, the Department
will take into consideration the degree to which Vendors have proposed or failed to propose solutions that will satisfy the
Department's needs as described in the Invitation for Bid. Except as specifically stated in the Invitation for Bid, no one
requirement shall automatically disqualify a Vendor from consideration. However, failure to comply with any single
requirement may result in the Department exercising its discretion to reject a bid in its entirety.
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IFB Number: 320-200426FD Vendor: __________________________________________
4.0 REQUIREMENTS
This Section lists the requirements related to this IFB. By submitting a bid, the Vendor agrees to meet all stated
requirements in this Section as well as any other specifications, requirements, and terms and conditions stated in this
IFB. If a Vendor is unclear about a requirement or specification or believes a change to a requirement would allow for
the City to receive a better bid, the Vendor is urged and cautioned to submit these items in the form of a question during
the question-and-answer period in accordance with Section 2.5.
4.1 CONTRACT TERMS
The Contractor shall ensure that all work is performed in accordance with applicable codes, regulations, and standards
necessary to obtain inspection approval by the stated deadline. Work shall be completed within 6 months from Notice
to Proceed.
4.2 PRICING
Bid price shall constitute the total cost to Buyer for complete performance in accordance with the requirements and
specifications herein, including all applicable charges, labor, materials, freight, overhead, and incidentals required for full
completion. Vendor shall not invoice for any amounts not specifically allowed for in this IFB. Complete ATTACHMENT
A: PRICING FORM and include in Bid.
4.3 INVOICES
a) The Vendor must submit one monthly invoice within fifteen (15) calendar days following the end of each month in
which work was performed.
b) Invoices must be submitted to the following address: Accounts Payable
PO BOX 1180
Rocky Mount, NC 27802
or
acctpayable@rockymountnc.gov
Vendor shall invoice the City of Rocky Mount Accounting Department. The standard format for invoicing shall be Single
Invoices, meaning that the Vendor shall provide the Buyer with an invoice for each order. Invoices shall include
detailed line-item information to allow the Buyer to verify pricing at the point of receipt matches the correct price from
the original date of order. At a minimum, the following fields shall be included on all invoices:
Vendor's Billing Address, Customer Account Number, NC Contract Number, Order Date, Buyer's Order Number,
Manufacturer Part Numbers, Vendor Part Numbers, Item Descriptions, Price, Quantity, and Unit of Measure.
4.4 MINORITY BUSINESS PARTICIPATION
The Bidder has the responsibility to make a good faith effort to solicit minority bids and to attain the aspirational ten
percent (10%) goal. We encourage all bidders, including MWBE/HUBs, to strive for the aspirational goal of obtaining
subcontracting and supplier opportunities. Use the table below to note the MWBE businesses that will be used as
suppliers or subcontractors for this contract.
MWBE FIRM OWNERSHIP STATUS ADDRESS WORK TYPE
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