Carthage Town Hall Renovation Project

PROJECT MANUAL
CARTHAGE TOWN HALL
Project No . MGC-25004
Date 02.18.202 6
MICHAEL GRAVES
4431 Monroe Road, Charlotte, NC 28205
T 704 533 2155 , MICHAELGRAVES.COM

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TOWN OF CARTHAGE
CARTHAGE TOWN HALL
PROJECT NO. MGC-25004
02.18.2025
Corporate Seal
Walter Robbs Architects,
a Michael Graves Company
Architectural
Walter Robbs Architects,
a Michael Graves Company

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MGC-25004
TABLE OF CONTENTS
BIDDING REQUIREMENTS AND INFORMATION
Advertisement for Bids
Instructions to Bidders
County Sales & Tax Report (NC)
Guidelines for the Recruitment and Selection of Minority Businesses
Minority Business Identification and Participation Forms
Bid Form
Bid Bond (A310)
SAMPLE CONTRACT FORMS:
Performance Bond (A312)
Payment Bond (A312)
General Guarantee
Roofing Warranty
Asbestos and PCB Warranty
CONDITIONS OF THE CONTRACT:
Standard Form of Agreement Between Owner and Contractor (A101)
General Conditions of the Contract for Construction (A201)
Supplementary General Conditions (To A201 General Conditions)
SPECIFICATIONS:
DIVISION1 - GENERAL REQUIREMENTS
01 11 00 Summary of the Work
01 20 00 Alternates & Allowances
01 31 00 Project Meetings
01 32 33 Photographic Documentation
01 33 00 Submittals
01 35 50 Product Requirements
01 35 91 Historic Treatment Procedures
01 42 00 Reference Standards & Layout Work
01 50 00 Temporary Facilities
01 61 00 Materials and Equipment
01 63 00 Product Substitutions
01 73 00 Cutting and Patching
01 74 00 Cleaning Up
01 75 00 Documents at Project Site
01 78 00 Contract/ Project Close-Out
01 83 00 Equipment Maintenance and Operations Program
DIVISION 2 - EXISTING CONDITIONS
02 41 19 Selective Demolition
02 42 96 Historic Removal and Dismantling

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DIVISION 3 - CONCRETE (not used)
DIVISION 4 - MASONRY (not used)
DIVISION 5 - METALS
05 03 85 Historic Treatment of Decorative Formed Metal
05 50 00 Miscellaneous Metal Fabrications
05 73 00 Decorative Metal Railings (interior and exterior)
DIVISION 6 - WOOD AND PLASTICS
06 03 12 Historic Wood Repair
06 10 00 Rough Carpentry
06 20 00 Finish Carpentry
06 40 00 Architectural Woodwork
DIVISION 7 - THERMAL AND MOISTURE PROTECTION
07 21 16 Flexible Insulation
07 31 13 Asphalt Shingles
07 53 20 Single-Ply Mechanically Attached PVC Roofing
07 62 00 Flashing and Sheet Metal
07 72 10 Roof Hatches
07 90 00 Sealants
DIVISION 8 - DOORS AND WINDOWS
08 03 14 Historic Treatment of Wood Doors
08 03 52 Historic Treatment of Wood Windows
08 71 40 Door Hardware (Allowance)
DIVISION 9 - FINISHES
09 03 20 Historic Treatment of Plaster
09 03 91 Historic Treatment of Plain Painting
09 29 00 Gypsum Drywall
09 65 00 Resilient Flooring
09 91 00 Field Painting
DIVISION 10 - SPECIALTIES
10 52 20 Fire Extinguishers
10 81 00 Toilet Accessories
DIVISION 11 - EQUIPMENT
11 46 50 Kitchen Appliances

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DIVISION 12 - FURNISHINGS
12 49 30 Venetian Blinds
DIVISION 22 - PLUMBING
See Plumbing Drawings
DIVISION 23 - MECHANICAL (not used)
DIVISION 26 - ELECTRICAL
See Electrical Drawings
DIVISION 31 - EARTHWORK
See Civil Drawings
DIVISION 32 - EXTERIOR IMPROVEMENTS
See Civil Drawings
DIVISION 33 - UTILITIES (not used)
END OF TOC

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MGC-25004
ADVERTISEMENT FOR BIDS
Sealed Bids will be received by the Town of Carthage at 10:00 am on June 2, 2026 at the McDonald Building,
207 McReynolds Street, Carthage, North Carolina; at which time the Bids will be opened and read publicly for
the construction of the following:
Carthage Town Hall
Bids will be received from invited prequalified General Contractors only and their bids will include general
construction, electrical, plumbing, civil, and all work indicated by the Bidding Documents.
Digital copies of the Bidding Documents will be available from the Architect's Office to pre-qualified General
Contractors only. Contact Wendy Long at Michael Graves, wlong@michaelgraves.com. General Contractors
will be required to share the Bidding Documents with their sub-contractors. Digital copies of the Bidding
Documents will not be available to sub-contractors from the Architect's Office.
General Contractors may purchase printed, full sets of the Bidding Documents from The Sharpe Company,
800-688-0629.
The project consists of:
Renovation of 208 Monroe Street, Carthage, North Carolina, to serve as new Carthage Town Hall
Bidders must be properly licensed Contractors in accordance with applicable North Carolina state law.
Bids must be on the standard form provided by the Architect and must be marked to identify the type of Prime
Contract noted.
Bidders shall use complete sets of Bidding Documents in preparing Bids; neither the Owner nor Architect
assumes responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding
Documents.
A Pre-Bid Meeting will be held on-site, at 10:00 am on May 5, 2026, for interested bidders. All
questions will be due to Michael Graves by 5:00 pm on May 12, 2026. Submit questions to Wendy
Long at Michael Graves, wlong@michaelgraves.com. A pre-bid addendum will be published by
Michael Graves on May 19, 2026.
A Bid Bond will be required with each Bid. The Bond shall be in the sum equal to 5% of the gross Base Bid.
A Payment and Performance Bond will be required each in the sum equal to 100% of the Contract Sum.
No Bidder may withdraw his Bid within 30 days after the opening thereof.
The Owner reserves the right to accept or reject any or all Bids, and to waive informalities.
Owner:

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INSTRUCTIONS TO BIDDERS
1.0 QUALIFICATIONS OF BIDDERS:
a. Only pre-qualified general contractors may submit a bid.
2.0 BID EVALUATION:
a. The award of the Contract will be made to the lowest responsible Bidder as soon as
practical. The Owner may award based on the Base Bid and any alternates the Owner
chooses.
b. Before awarding a Contract, the Owner may require the apparent three (3) low Bidders to
qualify themselves to be responsible Bidders by furnishing any or all the following data:
1. The latest financial statement showing assets and liabilities of the company or other
information satisfactory to the Owner.
2. A listing of completed projects of similar size and complexity.
3. Permanent name and address of place of business.
4. The number of regular employees of the organization and length of time the
organization has been in business under present name.
5. The name and home office address of the Surety proposed and the name and
address of the responsible local claim agent.
6. The names of members of the firms who hold appropriate trade licenses, together
with license numbers.
7. A list of references.
8. A detailed inventory of personnel and equipment proposed to be used on the
Project.
9. A detailed resume of the resident superintendent responsible for the Project.
10. Banking, insurance and bond company references.
11. A list of any pending claims filed against the bidder.
12. A list of all current projects under contract.
13. Other information requested by the Owner or representative and necessary to
determine that the Bidder is a responsible Bidder.
c. Failure or refusal to furnish any of the above information, if requested, shall constitute a
basis for disqualification of any Bidder.
d. In determining the lowest responsible Bidder, the Owner will take into consideration the past
performance of the Bidder with concern given to completion times, quality of work,
cooperation with other contractors, and cooperation with the Designer and Owner.
e. Should the Owner adjudge that the apparent low Bidder is not the lowest responsible Bidder
by the above information, said apparent low Bidder will be so notified and the bid security
shall be returned.

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3.0 SITE VISITATION AND EXISTING BUILDING:
a. Before submitting a Bid for this work, each Bidder shall examine the premises and
understand the effect existing conditions may have on work under the Contract. No
allowances will be made subsequently, in this connection, for any error or negligence on
Bidder's part.
4.0 OTHER BIDDERS:
a. It shall be the responsibility of each Bidder to become familiar with the Bidding Documents
relevant to the other Bidders so that the relationship between other contractors and Bidder
will be clear.
5.0 PREPARATION OF BID:
a. Each Bid shall be prepared on the clean copy of the Bid Form bound in the Project Manual.
The sample Bid Form bound with the Project Manual shall not be used. The Bidder shall
indicate the correct name, address, and license number in the space provided at the top of
the first page of the Bid Form.
b. Each Bidder shall indicate again the correct name on the last page of the Bid Form above
the signature. Bids by individuals must be signed by the person bidding. Bids by a
construction company with sole owner shall be signed in the name of the company by the
owner of the company. Bids by partnership shall show the full name of all partners and shall
be signed in the name of the partnership by one of the partners.
c. Bids by corporations shall indicate the legal name of the corporation followed by the name of
the State of incorporation; and shall be signed by the president or vice president of the
corporation. The signature of a person authorized as agent to bid will be acceptable
provided the Bid is accompanied by a proper power-of-attorney. Bids by corporations shall
have the corporate seal affixed adjacent to the signature.
d. All signatures shall be in ink, and the name of the person signing shall be typed also or
printed below the signature followed by a title showing the relationship to the bidding
organization such as: "Owner" in the case of a sole owner; "Partner" in case of a
partnership; "President", "Vice President", "Secretary", or "Treasurer", in the case of a
corporation; or "Agent" in the case of someone acting as agent or attorney-in-fact. A Bid by
a person who affixes to the signature the word "President", "Secretary" or "Agent", etc.,
without disclosing the name of the organization may be held as an individual Bidder.
6.0 STATEMENT OF BIDDERS QUALIFICATIONS:
a. The statement of Bidder's Qualifications which is included as a part of the Bid Form must be
completed and submitted with the Bid Form.
b. Failure to comply with this requirement may result in disqualification of the Bidder.
7.0 BASE BID AND ALTERNATES:
a. The amount of the Base Bid shall be typed or printed in both words and figures, and shall be
the total charge for the Project, including all Cash Allowances but not including any Bid
Alternates.
b. If an alternate called for does not, in the Bidder's judgement, require a change in the Base
Bid price, the Bidder shall so indicate by writing the words "No Change" in the space
provided on the Bid Form for the amount to be added. Each Bidder shall consider how the
various alternates will affect the Alternate Bid Price.

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c. A detailed description of each Cash Allowance and Bid Alternate may be found in Section
01200 - Alternates, Allowances and Unit Prices, of these Specifications.
8.0 UNIT PRICES:
a. Bidders shall submit unit prices required by the Bid Form.
9.0 TAXES:
a. Bidders are cautioned that the General Assembly has amended the Sales and Use Tax Law
to require that the State of North Carolina and its political subdivisions pay all applicable
State sales and use taxes on their purchases of taxable tangible personal property.
b. Pursuant to carrying out the provisions of G.S. 105-164, each Bidder shall be registered with
the Sales and Use Tax Division of the North Carolina Department of Revenue.
c. All applicable taxes shall be included in the Base Bid submitted by the Bidder.
d. It shall be the duty of the Contractor to give the Owner the advantage of all exemptions or
credits in the matter of Federal taxes to which governmental agencies are entitled.
10.0 TIME OF COMPLETION:
a. The number of consecutive calendar days allowed for completion of the Project is stated on
in the Supplementary Conditions and on the Bid Form.
11.0 ADDENDA:
a. If any person contemplating submitting a Bid for the proposed Contract is in doubt as to the
true meaning of any part of these proposed Contract Documents, he may submit to the
Architect a written request for an interpretation thereof in time to be received by the Architect
not later than seven (7) days prior to the date established for the opening of Bids. The
person submitting the request shall be responsible for its delivery.
b. Any interpretation of such documents will be made only by Addendum duly issued, and a
copy of such Addendum will be mailed or delivered to each Prime Bidder receiving a set of
documents.
c. The Owner will not be responsible for any other explanations or interpretations of such
documents which anyone presumes to make on behalf of the Owner before Bid Opening.
d. It is the responsibility of each Prime Bidder to verify for himself that he has received all
Addenda; and that material suppliers and subcontractors are familiar with and include in
their price all Addenda issued up to the time for Bid Opening.
e. The Bidder shall state the number and date of each Addenda received in the appropriate
space on the Bid Form.
12.0 SUBSTITUTIONS:
a. Where any material or equipment is specified by name, or by identification of one or more
specific manufacturers, and there are words such as "or approved equal" following the
manufacturer(s) listed, then the Bidder may submit equivalent products for consideration for
approval for use on the Project. Product must be equivalent in general appearance,
construction, quality, and performance to that specified.
b. Any request for approval shall be submitted in writing only by a Prime Bidder and shall be
accompanied by sufficient data for use in consideration by the Architect. Request shall be
received by the Architect at least 10 days prior to date set for receipt of Bids.

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c. Include a copy of the project specification section with a detailed comparison of the
proposed substitution versus the specified product entered thereon. Annotate any
differences between the specified product and the proposed product.
d. All manufacturer's and other literature submitted must be reviewed and marked-up by the
submitter differentiating between applicable and inapplicable information and annotating any
differences between the specified product and the proposed product.
e. Submittal must indicate any changes or modifications needed to other parts of the work that
will be necessary to accommodate the proposed substitution.
f. If the material or equipment submitted for consideration is approved by the Architect for use
on the Project, the Architect will include approval of such item of material or equipment in an
Addendum.
g. No substitutes will be allowed without written approval of the Architect. Verbal conversations
are unofficial and do not change the requirements of the bidding documents in any way.
h. No substitution will be considered after Contracts are signed except as permitted by the
General and Supplementary General Conditions.
i. In the event that the Contractor proposes and receives approval to use a substitute product
upon which the Drawings and Specifications are not based it will be Contractor's
responsibility to provide the required coordination and to take whatever actions necessary to
insure that the adjacent construction is properly installed to receive the product; to insure
that the product is properly installed including all supplementary and accessory components
required for the product to work with the construction shown on the Drawings; to make any
modifications necessary in order for the product and contiguous or adjacent construction to
fit together and work properly; and to do these at no additional cost to the Owner.
j. By making a request for substitution, the Contractor:
1. Represents that the Contractor has personally investigated the proposed substitute
product and determined that it is equal or superior in all respects to that specified.
2. Represents that the Contractor will provide the same warranty for the substitution as
for the product specified.
3. Certifies that the cost data presented is complete and includes all related costs
under this contract except the Architect's redesign costs and waives all claims for
additional costs related to the substitution which subsequently become apparent.
4. Certifies that the Contractor will coordinate the installation of the accepted
substitute, making such changes as may be required for the work to be complete in
all respects.
13.0 BID BOND:
a. No Bid will be considered or accepted unless accompanied by a Bid Guarantee in the form
of a deposit equal to 5% of the gross Base Bid. This deposit may be cash; or a cashier's
check issued by, or a certified check drawn on a Bank or Trust Company authorized to do
business in North Carolina or on a Bank insured by the Federal Deposit Insurance Corp.; or
a U. S. Money Order, each payable to the Owner. The deposit will be retained by the Owner
if the Bidder fails to execute the Contract within 10 days after notice of the award is given, or
if the Bidder fails to give satisfactory surety as required and called for in the Conditions of
the Contract.