BCSD Music Instrument Bid 26-04-04 Instructions

BAKERSFIELD CITY SCHOOL DISTRICT
David West EDUCATION CENTER, 1300 BAKER STREET
Director BAKERSFIELD, CALIFORNIA 93305-4326
Department of Stores and Purchasing (661) 631-4712
westd@bcsd.com FAX: (661) 861-9907
April 23, 2026
Dear Prospective Bidder
The Bakersfield City School District is soliciting bids for Music Instruments, Bid #26-04-04. Bids will be received
until Thursday, May 28, 2026, at 11:00 a.m. via our online bidding portal. Vendors must register through the
District's online bidding portal to review and submit bid opportunities www.bcsd.com/planetbids.
All specified items, or approved equal items, will be considered and it is imperative that bidders clearly identify the
brands, product numbers, package quantities, and unit prices for the items bid. Any ambiguities in a bid response
may be grounds for rejection of that item. If there is any question as to the "or equal" nature of the alternate offering,
please include a sample (see condition numbers 11 & 12). Please review the attached 'General Conditions and
Instructions for Bidding' prior to preparing your bid. Sample submission deadline is 10:00 a.m., May 7, 2026. A
listing of our historical usage of specific items over a twelve (12) month period is included for your review only
and is not a guarantee of purchases in similar quantities. Items will be ordered on an "as needed" basis in various
quantities.
The Bid will be awarded by line item to the lowest responsive and responsible bidder(s) for one year, July 1, 2026
- June 30, 2027. The bid pricing is to remain firm for the contract term unless the District approves a documented
manufacturer's price increase. Any requested increase must be submitted in writing at least 60 days in advance,
supported by manufacturer documentation, and shall not exceed 5% per line item during the term of the bid. No
price increases may take effect during the first 90 days of award. All items must include, delivery, F.O.B.
Bakersfield City School District warehouse or individual school site, as noted on the purchase order within thirty
(30) business days of the purchase order date.
Bid tabulations will be available online after the June 23, 2026, Board Meeting. Please visit the website:
https://www.bcsd.com/purchasing for bid tabulations.
All prospective bidders must register to participate in the bid through the District's online portal to review bid
opportunities, receive changes, and addenda. We look forward to receiving your electronic bid response.
Sincerely,
David West
David J. West
Director, Stores and Purchasing
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BAKERSFIELD CITY SCHOOL DISTRICT
GENERAL CONDITIONS AND INSTRUCTIONS FOR
BIDDING EQUIPMENT AND/OR SUPPLIES
Music Instrument - Bid #26-04-04
1. All responses including the attached bid forms must be submitted online, on or before Thursday, May 28,
2026, at 11:00 a.m. It is the bidder's responsibility to ensure your bid is submitted before the bid deadline.
Late bids will not be accepted. The district will not accept any bids or bid modifications submitted by
facsimile, via hardcopy, or electronic mail transmission.
2. All bids must be submitted by a responsible officer or employee. Obligations assumed by such submission
must be fulfilled. A successful bidder shall not be relieved of the bid submitted without the District's
consent or bidder's recourse to Public Contract Code Section 5100 et seq. No bidder may withdraw a bid
for a period of sixty (60) days after the date set for the opening of bids.
3. All prices or notations must be submitted online. Verify all quotations before submission, as they cannot
be corrected after the bids are opened. Bids not submitted on the online portal shall be disregarded. Bidders
are limited to one price per line item. Multiple bids by a single vendor will not be accepted unless alternative
bids are called for.
4. All items are to be bid, delivered, F.O.B. Bakersfield City Schools District warehouse or school site as
designated on the purchase order. No charge for containers, packing, draying, handling, or any other
purpose will be allowed over and above the prices bid. Return of products for warranty purposes shall be
free of all cost to the District.
5. The successful bidder shall not be liable for delays in performance caused by strikes, lockouts, labor
disturbances, transportation failures, acts of government, or other causes beyond the bidder's control and
without the bidder's fault. To request an extension, the bidder must submit a written request to the
Governing Board within five (5) days after the delay begins, stating in detail the cause of the delay and why
it will prevent timely delivery. If the Governing Board finds the delay excusable, it may grant an extension
equal to the period of delay. If not, the District may, at its option, rescind the contract. Delays attributable
to supply chain or inventory issues are not excusable delays
6. The delivery date of supplies, equipment, or services shall be as specified on the District's Purchase Order
or within 30 days of the Purchase Order date.
7. The Board of Education anticipates awarding by line item to the lowest responsive and responsible bidder;
however, the Board reserves the right to reject any or all bids, waive informalities, and award one or more
contracts as permitted by law. Per Public Contract Code Section 20117, if two or more bids are identical
in all respects, the district may determine by lot which bidder will be awarded the contract or the vendor
who has offered the most consistent service and reliability in the past. This requirement applies to
competitive bidding for the purchase, sale, or lease of real property, supplies, materials, equipment,
services, bonds, or the awarding of any contract.
8. Bidders may elect to bid on any or all items. "ALL OR NOTHING" BIDS WILL NOT BE ACCEPTED.
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9. Pursuant to Public Contract Code Sections 20118 and 20265, other school districts, public agencies,
political subdivisions, municipalities and tax-supported agencies in the State of California, including but
not limited to Cities, Counties, County Office of Education, State Agencies, and Public-School Districts
may purchase products and/or associated alternates under same terms and conditions of this bid. The
District waives its right to require other districts to draw their warrant in favor of the district and authorizes
each district/agency to make payments directly to the successful bidder.
10. Bidders have the option to accept or decline this piggyback option on a per-request basis.
11. Alternate supplies, equipment, or services will be considered. The Board of Education reserves the right
to be the sole judge of the merit and suitability of such supplies, equipment, or services. The use of the
name of a manufacturer, or any special brand, make, or model number, in describing any items in the
Contract Documents does not restrict bidders to that manufacturer or specific article. An equal of the named
product will be given due consideration. Specifications or model numbers from manufacturers are included
in this bid for clarification purposes. Refer to Appendix B of this document for full technical specifications.
12. If requesting to substitute a product, please include all relevant information including manufacturer and
model numbers. Sample specifications must be submitted for each item that is bid by the vendor when it
is not bid as specified. Failure to submit samples prior to 10:00 a.m., May 7, 2026, may be considered a
reason for the disqualification of the bid. A Substitute Request Form is included in this bid package.
13. Should any bidder question or protest the award of contract to the apparent low bidder(s), such question or
protest must be furnished in writing to the Director of Purchasing no later than three (3) working days
following the date of bid opening. Untimely protests will not be reviewed by the District and will be
returned to the proposer. Such submittal must fully explain the basis of objection supported by all relevant
information, facts, and details. The letter must be signed by an authorized representative stating specific
reason(s) for the protest including all relevant facts (law, rule, regulation, and criteria). Bid protests will be
reviewed by the Director of Purchasing and the Assistant Superintendent of Business Services. The affected
proposer will be given an opportunity to rebut the evidence and present evidence that the proposer should
be allowed to perform the work. The District will issue a written final decision within fifteen (15) days of
receipt of the protest unless factors beyond the District's reasonable control prevent such resolution.
14. Questions regarding this bid must be submitted through the "Q&A" tab in the online bidding portal on or
before 10:00 a.m., May 7, 2026. An addendum will be issued, if necessary, on or before May 12, 2026.
Oral communications by District employees concerning this bid shall not be binding on the District and
shall in no way excuse the vendor of his/her obligations as set forth in the bid.
15. Each bidder must upload a fully executed Drug-Free Workplace Certification, Iran Contracting Act
Certification, Non-Collusion affidavit, Conflict of Interest Disclosure, and Federal Certifications with the
completed bid proposal as outlined in Appendix A. The documents are included in this bid package as
individual files available through the bid portal. It is the bidder's responsibility to ensure all files are
correctly uploaded in advance of the aforementioned bid deadline.
16. The Bakersfield City School District has been designated as a drug, alcohol, and tobacco-free District.
Tobacco use (smoked or smokeless) is prohibited at all times in all areas of District property.
17. If an awarded bidder defaults, the District may procure the materials or services from other sources,
typically the 2nd place bidder, and may recover the loss occasioned thereby from any unpaid balance due
the bidder or by proceeding against a bidder's bond, if any, or by suit against the bidder. The prices paid
by the District shall be considered the prevailing market prices at the time such purchase is made.
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18. In the event of litigation, the bid documents, specifications, and related matters shall be governed by and
construed in accordance with the laws of the State of California. Venue shall be with the appropriate state
or federal court located in Kern County.
19. Bidder agrees to comply with, and be bound by, and assist the District in ensuring compliance with, 2 CFR
Section 200.322, as applicable. 2 CFR Section 200.322 requires the bidder to provide a preference for the
purchase, acquisition, or use of goods, products, or materials produced in the United States (including but
not limited to iron, aluminum, steel, cement, and other manufactured products), to the greatest extent
possible.
20. In connection with the execution of this contract, the bidder shall not discriminate against any employee or
applicant for employment because of race, religion, color, sex, or national origin. The bidder shall take
affirmative actions to ensure that applicants are employed and that employees are treated during their
employment, without regard to their race, religion, color, sex, or national origin. Such actions shall include,
but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment, lay-off,
termination; rates of pay or other form of compensation; and selection for training, including
apprenticeship.
21. The successful bidder shall agree not to assign, transfer, convey, sublet, or otherwise dispose of the items
appearing on this bid form, or any rights accruing thereunder, title or interest therein, funds to be received
hereunder, or any power to execute the same without the consent in writing of the District Governing Board.
Notice is hereby given that the District will not honor any assignment made by the successful bidder unless
the consent in writing, as indicated above, has been given.
22. The vendor shall hold the DISTRICT, its officers, agents, servants, and employees harmless from liability
of any nature or kind whatsoever, on account of use by the publisher or author, manufacturer, or agent, of
any copyrighted composition, secret process, patented or unpatented invention, article or appliance
furnished or used under this bid.
Page 4 of 23

SUBSTITUTION REQUEST FORM
Music Instruments
Bid No. 26-04-04
Vendor Name: ___________________________________________________________________________________
Address: ________________________________________________________________________________________
Phone/Fax: ______________________________________________________________________________________
Line item on Bid: ___________________________________________________________________________________
Proposed Product: ___________________________________________________________________________________
Proposed Product #: _________________________________________________________________________________
Provide a point-by-point comparative data and specifications before 10:00 a.m., May 7, 2026. Be sure to include product description, performance,
and test data adequate for evaluation of the request. Notification of acceptability of proposed substitution will be made on or before May 12, 2026.
The Undersigned certifies:
* Proposed substitution has been fully investigated and determined to be equal or superior in all respects to the specified products
performance.
* Same warranty (if applicable) will be furnished for proposed substitution as for specified product.
* Proposed substitution does not affect Functional Performance Values.
Submitted by:
Signed by:
REVIEW AND ACTION (Office Use Only):
Substitution approved - Substitution approved as noted
Substitution rejected - Use specified materials.
Substitution Request received too late - Use specified materials.
Signed by:
Date:
Page 5 of 23

Appendix A
Required Documents
ATTENTION: The online bid portal will not allow a bidder to click the "Submit" button if any of the
mandatory documents listed below are missing. It is the bidder's responsibility to ensure all files are
correctly uploaded in advance of the aforementioned bid deadline. All bids must be submitted by a
responsible officer or employee.
1. Non-Collusion Declaration
2. Conflict of Interest Disclosure Statement
3. Drug-Free Workplace Certification
4. Federal Certifications
5. Iran Contracting Act
6. Piggyback Cooperative Purchasing Agreement
Page 6 of 23

Appendix B
Technical specifications
IMPORTANT NOTE TO BIDDERS:
To ensure the highest level of accuracy and to assist in the preparation of a responsive bid, the Bakersfield City
School District has provided Appendix B as a complete reference for all required items.
* Full Descriptions: While all items listed here match the "Line Items" tab within the online bidding
portal, the portal interface may require users to "mouse over" or "hover" to view long-form
descriptions.
* Accuracy: This document provides the full technical specifications, manufacturer names, and model
numbers that have been previously approved by the District.
* Requirements: Specific Product Identification: For line items where the District has listed multiple
acceptable manufacturers or "approved equals," the bidder must clearly identify the specific
manufacturer and model number they are bidding.
* Substitutions: If requesting to substitute a product, please include all relevant information including
manufacturer and model numbers. Samples are required if bidding on a substitute item. Failure to
submit samples prior to 10:00 a.m. May 7, 2026, may be considered a reason for the disqualification
of the bid. A Substitute Request Form is included in this bid package.
Line Item Responses
All bidders are required to provide responses in each of the three form fields available for each line item on
the bid. All Line Items must have a Unit Price or a Response of "No".
* Unit price: Please enter the unit price based on the unit of measure indicated.
* Response:
o "Yes" - Indicates that the bidder has bid the line item product as specified
o "No" - Indicates that the bidder chooses not to bid on this line item
o "Alt" - Indicates that the bidder has provided an approved substitute alternative item as
outlined in sections 11 and 12 of the General Conditions and Instructions for Bidding
Equipment and/or Supplies.
* Comments: Please indicate the manufacturer and model number of the alternate
approved substitute
Page 7 of 23

Item Unit of
Section Item Code Item Description QTY Manufacturer
No. Measure
EUPHONIUM, WITH CASE AND MOUTHPIECE: FOR
CASE: AS SUPPLIED BY
1 Brass MI012 Each 5
M.S AND J.H.S. ONLY
MANUFACTURER
FRENCH HORN DOUBLE F-B-FLAT, WITH CASE: KEY
OF F/B-FLAT, .468 BORE, 12" BELL, YELLOW BRASS
2 Brass MI022 Each 20
BELL, NICKEL OUTER SLIDES, TAPERED ROTORS
AND BEARINGS, CLEAR LACQUER
YAMAHA YHR567 - OR SIMILAR
SOUSAPHONE: SOUSAPHONE, KEY OF BB-FLAT,
3 Brass MI026 .687 BORE, 26" BELL, WHITE PEBBLE FIBERGLASS Each 5
BODY, BRASS BELL
JUPITER JSP1010 - OR SIMILAR
TROMBONE, WITH CASE (BEGINNER): TROMBONE,
.500 BORE, 8" YELLOW BRASS BELL, NICKEL SILVER
INSIDE TUBES, NICKEL SILVER OUTSIDE TUBES,
4 Brass MI028-A Each 60
CLEAR LACQUER FINISH, WITH TRADITIONAL
WATER KEY
GETZEN 351 -OR- KING 606
TROMBONE, F-ATTACHMENT, WITH CASE
(INTERMEDIATE): TROMBONE, .525 MEDIUM
5 Brass MI028-B Each 15
LARGE BORE, 8" ONE-PIECE HAND-HAMMERED
BELL, BRASS OUTER SLIDE, CLEAR LACQUER
YAMAHA YSL-446G OR SIMILAR
TRUMPET (BEGINNER): TRUMPET, .460 BORE, 4
3/4" SEAMLESS YELLOW BRASS BELL, FIRST SLIDE
6 Brass MI029-A Each 55
SADDLE, ADUSTABLE THIRD SLIDE RING, CLEAR
GETZEN 390 (WITH TRADITIONAL
LACQUER, TRADITIONAL WATER KEY
WATER KEY) -OR- BACH BTR301
TRUMPET (INTERMEDIATE): TRUMPET, .460 BORE,
GETZEN 700 (SILVER PLATE, WITH
7 Brass MI029-B 4 3/4" BELL, FIRST SLIDE SADDLE, ADUSTABLE Each 25 TRADITIONAL WATER KEY) -OR-
THIRD SLIDE RING, SILVER PLATE
YAMAHA YTR-4335GSII
Page 8 of 23

TUBA 4/4: TUBA, FOUR ROTARY VALVES, LARGE MIRAPHONE 282 (WITH MTS
4/4 SIZE (3/4 SIZE), 16.5 INCH BELL DIAMETER, 1207V CASE) - OR SIMILAR
BORE OF VALVE SECTION CONICAL .770-.800, *TUBAS NEED SPECIAL ORDER
8 Brass MI049-A Each 5
MOUTHPIECE INCLUDED, LACQUER FINISH REQUESTING LEAD PIPE BE
LOWERED 2 INCHES FOR
SMALLER PLAYER
TUBA, 3/4: TUBA, THREE PISTON VALVES, 3/4 SIZE,
18 INCH BELL DIAMETER, BORE OF VALVE SECTION
9 Brass MI049-B Each 10
CONICAL .658, MOUTHPIECE INCLUDED, LACQUER
YAMAHA YBB105 (WITH CASE) -
FINISH
OR SIMILAR
BARITONE HORN: BARITONE HORN 10 INCH BELL, KING DIPLOMAT STUDENT
LACQUER FINISH, .562 BORE MODEL 623 BARITONE HORN
10 Brass MI061 Each 25
*CASE: AS SUPPLIED BY
MANUFACTURER
MI003 PERCUSSION CABINET: PERCUSSION
WORKSTATION WITH 48" X 24" WORKTOP, PADED
TOP, HEAVY-DUTY CASTERS, FOAM-LINED
11 Misc MI003 DRAWYERS, LOWER COMPARTMENT FOR DRUM Each 20
WENGER PERCUSSION
STORAGE, SHELVES FOR LARGE CYMBALS, IN
WORKSTATON 1231132 (PEBBLE
PEBBLE FINISH (SOME ASSEMBLY REQUIRED)
FINISH) OR SIMILAR
RISERS FOR CHORUS: RISER, CHORAL, 6 FOOT, 3-
WENGER TOURMASTER CHORAL
12 Misc MI040-A Each 5
STEP, 18' STEP, TOURMASTER RISER
RISERS 024H657 OR SIMILAR
BACKRAIL FOR CHORAL RISERS: BACKRAIL, 4 FOOT,
WENGER BACKRAIL 024G778 OR
13 Misc MI040-B Each 5
24 POUNDS
SIMILAR
STUDENT MUSIC CHAIR, STACKABLE (JH/MS
WENGER STUDENT CHAIR
14 Misc MI046-A ONLY): PATENTED POSTURE STUDENT CHAIR, Each 25 0930000 (BLACK SEATBACK,
17.5", EXTRA-STRONG 16-GAUGE
CHROME FRAME) OR SIMILAR
STUDENT MUSIC CHAIR, STACKABLE (ELEM.
WENGER STUDENT CHAIR
15 Misc MI046-B SCHOOL ONLY): PATENTED POSTURE STUDENT Each 845 0930000 (BLACK SEATBACK,
CHAIR, 16", EXTRA-STRONG 16-GAUGE
CHROME FRAME) OR SIMILAR
Page 9 of 23

CHAIR MOVE AND STORE CART: CHAIR MOVE AND
STORE CART, HOLDS 18 WENGER STUDENT
CHAIRS, DURABLE STEEL CONSTRUCTION WITH
16 Misc MI047 EASY-ROLLING CASTERS, SPACE-SAVING 24.5" X Each 50
43" FOOTPRINT WHEN FULLY LOADED, ASSEMBLY
WENGER 054C161 (CHAIR MOVE
REQUIRED.
AND STORE CART) OR SIMILAR
MUSIC STAND: MUSIC STAND, DURABLE PLYMER,
6 1/2 POUNDS, STRONG ONE PIECE BASE,
17 Misc MI050 Each 185
PATENTED SLIDER MECHANISM, 12 1/2 INCH X 20
WENGER CLASSIC 50 MUSIC
INCH MUSIC DESK.
STAND - OR SIMILAR
CART FOR MUSIC STAND: CART, LARGE, FOR
18 Misc MI051 MUSIC STANDS, LARGE WHEELS, HOLDS 20 Each 15 WENGER 039A202 LARGE MUSIC
CLASSIC 50 MUSIC STANDS, EASY-GRIP HANDLES
STAND CART - OR SIMILAR
TUNER, BAND AND ORCHESTRA: TUNER, BAND
AND ORCHESTRA, STROBE TUNER RESPONDS AT
THE SPEED OF LIGHT TO DISPLAY RELATIVE
19 Misc MI056 Each 10
TUNING OF ANY AUDIO SOURCE TO .1 OF A CENT
PETERSON 590 TUNER - OR
ACCURACY, RACK MOUNTABLE
SIMILAR
PORTABLE PUBLIC ADDRESS SYSTEM, HAND-HELD:
MINIVOX LITE PA SYSTEM WITH
PUBLIC ADDRESS SYSTEM, PORTABLE, HAND-HELD,
SOFT CASE, WIRED
18 WATTS, AC-25 CHARGER, 2.1 POUNDS, 8
20 Misc MI058 Each 5
MICROPHONE, AND BATTERY
INCHES X 6.5 INCHES X 9.5 INCHES, WITH
RECHARGE KIT (MODEL MIC-90P)
MICROPHONE MIC-90P
- OR SIMILAR
STAND CELLO FOUR UNIT: STAND, CELLO, FOUR
21 Misc MI064 Each 15
UNIT, 51 POUND
WENGER 1240125 OR SIMILAR
CADDY (RACK) FOR BAND AND CHOIR UNIFORMS:
CADDY (RACK) FOR BAND UNIFORMS, 14-GAUGE
STEEL CONTRUCTION WITH FOUR INCH POLY
22 Misc MI067 Each 5
JARVIS - 1317-1 - UNIFORM
WHEELS WITH BALL-BEARING SWIVEL CASTERS
MOVER UNIFORM CADDY - OR
AND BEARING, 48 INCH, HOLDS 52 UNIFORMS
SIMILAR
METRONOME: METRONOME, PROVIDES STEADY
BOSS DB-90 DR. BEAT - OR
23 Misc MI071 Each 20
PULSE, INCLUDING DRUM SOUNDS
SIMILAR
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