Bottled Water Service

INVITATION TO BID
PURCHASING DEPARTMENT
P.O. BOX 1349
327 N ASHLEY ST.
VALDOSTA, GEORGIA 31601
#LC- 2026-430
FOR:
Bottled Water Service
OPENING DATE: October 28, 2026
TIME: 10:00 am
Amy Woods
PURCHASING AGENT
(229) 671-2527
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GENERAL SPECIFICATIONS
It is the intent of these specifications to furnish Lowndes County with the following
requisitioned equipment/service, according to the attached. It is clearly understood that
the following are minimum specifications and are made in order to show the exact
specifications of the equipment/service proposed.
The bidder agrees that Lowndes County reserves the right to waive technicalities and to
reject any or all bids.
If you have any questions, please call the phone number listed on the cover page.
Depending upon the purchase price, the Purchasing Agent or Lowndes County Board of
Commissioners will make the final decision of purchase.
All sealed bids must have the Bid Number and Name of Vendor submitting the bid
located on the front of the envelope. Sealed bids are due and opened on the date
and time listed on the front cover page.
NO BID WILL BE CONSIDERED IF RECEIVED AFTER THE DATE AND
TIME SPECIFIED!
Any price(s) bid by dealer/vendor on any items offered to the
Lowndes County shall be the price effective at the date of delivery.
No delivery date of "ASAP" (As Soon As Possible) shall be considered acceptable on items
that have a maximum delivery date listed in the specifications.
Addendum(s) issued in a bid must be acknowledged and submitted with the original bid
package.
All Shipping is to be FOB Valdosta, GA 31601 and included in the total price unless
otherwise stated in the bid document.
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INSTRUCTIONS TO BIDDERS
1. Bids must be made upon the form of the proposal if attached hereto. If there is not a form
attached, please submit the proposal/bid on your company letterhead in a design/layout
that will best suit the price and information that the County has requested. The following
information should be listed legibly on the outside of the sealed envelope: 1. Name of
vendor submitting the bid. 2. Bid number and Title located on the cover page of the Bid
Package. Bids may be mailed or hand delivered to the Purchasing Department of
Lowndes County, located at 327 North Ashley St., Valdosta, GA 31601. In the event you
choose to mail your proposal, it should be mailed to Lisa Burton, Purchasing Agent, P O
BOX 1349, Valdosta, GA 31603.
2. No bidder will be allowed to withdraw his bid for any reason whatsoever after the bids
have been opened unless otherwise stated in the specifications.
3. The following specifications represent the minimum general size, weight, capacity and
performance characteristics desired in the equipment to be purchased. These
requirements are not intended to prevent obtaining fair prices or to eliminate competition,
but to insure, if possible, that all bids submitted would not be subject to correction or
alteration after the bid has been filed, opened, and publicly read. In view of an unusual
wide disparity in details of design and manufacture, complete descriptive literature and
manufacturer's specifications must be submitted on each type of equipment offered.
Lowndes County reserves the right to evaluate any or all bids, particularly where there is
a range in specifications. Special consideration will be given to the ready availability of
repair parts and service.
4. Federal or State taxes are not applicable to Georgia Municipalities under the United
States Code Title 26 and Georgia Exemption Certificate Number 3-465-686-300-1.
5. The names of a certain brand, make, or definite specifications are to demote quality
standard of the article desired. The County does not restrict bidders to be specific brand,
make or manufacturer named; it is to set forth and convey to prospective bidders the
general style, type, character and quality of the article desired.
6. The award of the contract will be awarded to the lowest responsible bidder taking into
consideration quality performance , the time specified in the specifications for the
performance of the contract, provision of needed and unneeded features, usefulness to the
using department, whether bidder meets guidelines set forth in the specifications, and
prior County experience.
7. Any item that the county has sent out for bid(s) must be NEW equipment with the latest
technology available. No remanufactured item will be accepted unless stated otherwise
in the bid specifications.
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Lowndes County is soliciting bids for bottled water service at County Buildings. A list of
the County buildings and their location follows.
I. SPECIFICATIONS
DISPENSER MUST PROVIDE COLD & ROOM TERATURE WATER.
AT LEAST 4 CONTAINERS OF WATER MUST BE AT EACH SITE.
BI-WEEKLY DELIVERY OF 5 GALLON CONTAINERS unless noted.
Deliver within 48 HOURS IF SITE HAS NO WATER. Company MUST
adjust deliveries around Holidays.
WATER MUST BE PURIFIED WATER
DISPENSERS MUST BE SANITIZED or swapped out every 6 months-
Lowndes County is not responsible for cleaning dispensers.
II. PRICING-list any deviations on a separate sheet of
paper
1. MONTHLY RENTAL FEE OF EACH DISPENSER - $ ____________
2. SET-UP/DEPOSIT FEE OF EACH DISPENSER $ ____________
3. ONE - 5 GALLON DRINKING WATER CONTAINER $ ____________
BRAND NAME OF WATER ______________________
4. DELIVERY FEE OF CONTAINERS, if any - $ ____________
5. BOTTLE DEPOSIT FEE, if any, for each $ _____________
5-gallon container
6. CASE of 16 oz BOTTLE WATER - mainly Fire Rescue $ _____________
8. Fuel Surcharge $ _____________
9. Administration Fee $ _____________
10. Sanitizing fee $ _____________
ADDITIONAL FEES (if any) please itemize below
_________________________________________
_________________________________________ $ ______________
TOTAL PRICE $ _____________
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1st year renewal percentage of increase (if applicable) _______%
2nd year renewal percentage of increase (if applicable) ________%
3rd year renewal percentage of increase (if applicable) _________%
4th year renewal percentage of increase (if applicable) _________%
LIST at least 3 CLIENTS THAT YOU CURRENTLY SERVICE OF A SIMILAR SIZE ON A
SEPARTE PAGE. If you don't have any, list what you have. Delivery is IMPORTANT.
Bid will be awarded to the vendor with the lowest total price (80%) and best service
record (20%).
III. QUESTIONS & ANSWERS
Questions will be accepted via email at amy.woods@lowndescounty.com until October
19, 2026. Answers will be given to vendors as soon as possible. Email
amy.woods@lowndescounty.com if you download the bid off the website in case Amy
Woods has to issue any addendum(s).
IV. TERMS AND CONDITIONS
This is a one (1) year contract with the option to renew for two (4) additional
one (1) year terms.
This contract begins on January 1, 2027 and ends on December 31, 2027.
The first-year renewal is January 1, 2028 through December 31, 2028.
The second-year renewal is January 1, 2029 through December 31, 2029.
The third-year renewal is January 1, 2030 through December 31, 2030.
The fourth-year renewal is January 1, 2031 through December 31, 2031.
If either party wishes to cancel this contract before the above dates, a minimum 60 day
writtennoticemustbesubmittedbythecancellingparty. Pleasenotethattimelinessof
deliveries plays a role in the effectiveness of this contract.
V. Locations of Buildings (successful bidder will be notified
of any additional buildings or location changes as soon
as possible)
1. LOWNDES COUNTY GOVERNMENTAL BUILDING
TAX COMMISSIONER (Offices on 1st and 2nd floors) (3 Dispensers)
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TAX ASSESSORS (Offices on 1st and 2nd floors) (2 dispensers)
300 N. PATTERSON ST.
VALDOSTA, GA 31601
2. LOWNDES COUNTY JUDICIAL & ADMINISTRATIVE COMPLEX-COURT SIDE
CLERK OF COURT 1ST FLOOR -biweekly
MAGISTRATE COURT 2nd floor - monthly
PROBATE COURT 2nd floor - monthly
STATE COURT JUDGES OFFICE 4th floor - monthly
SOLICITOR 3rd floor - monthly
SUPERIOR COURT JURY 4th floor & 5th Floor - monthly
327 NORTH ASHLEY STREET
3. LOWNDES COUNTY JUDICIAL & ADMINISTATIVE
COMPLEX-COMMISSIONERS SIDE
HR/UTILITIES BREAKROOM---1ST FLOOR - bi-weekly
ENGINEERING BREAKROOM-2ND FLOOR - bi-weekly
COMMISSIONERS BREAKROOM---3RD FLOOR - bi-weekly
327 N ASHLEY STREET
4. LOWNDES COUNTY PUBLIC WORKS(4 dispensers) - bi-weekly
550 GIL HARBIN IND. BLVD
VALDOSTA, GA 31601
5. LOWNDES COUNTY BOARD OF ELECTIONS - monthly
2808 NORTH OAK STREET
VALDOSTA, GA 31602
6. LOWNDES COUNTY FIRE DEPARTMENT (6 DISPENSERS) - bi-weekly
Station 2
Station 4
Station 5
Station 10
Station HQ
Station HQ classroom
Multiple addresses
VALDOSTA, GA 31606
7. LOWNDES COUNTY EXTENSION OFFICE (1 dispenser) - monthly
2102 E. HILL AVE.
VALDOSTA, GA 31601
8. LOWNDES COUNTY EMA(1 dispenser) - monthly
250 Douglas St.
Valdosta, GA 31601
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9. LOWNDES COUNTY 911 Center (2 dispensers) - bi-weekly
1515 Madison Hwy
Valdosta, GA 31601
10. LOWNDES COUNTY Probation (1 dispenser) - monthly
601 N. Lee St.
Valdosta, GA 31601
I. Vendor Information
__________________________________________________
Name of Person Submitting Bid
__________________________________________________
Title
______________________ ___________________________
Phone Email address
__________________________________________________
Company Name
__________________________________________________
Company Address
_____________________ ______________________
Phone Fax
__________________________________________________
Tax ID Number ______________________________________
ACCOUNTS PAYABLE DEPARTMENT
List Contact Name and telephone number/email:
____________________________________________
DELIVERY DRIVER
List Contact Name/Number:
____________________________________________
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VI. BUSINESS LICENSE
Attach a copy of your current Occupational Tax License/Business License. If you don't
haveone,attachacurrentbusinesslicensefromyourcurrentlocation.Ifyouwinthisbid,
youmayhavetogetaLowndesCountyBusinessLicensebeforeyoucanbeginthecontract
with Lowndes County.
VII. EVERIFY
TheGeorgiaSecurityand ImmigrationComplianceActrequiresanycontractororsubcontractor
contracting with a public employer to provide labor or services register and participate in the
federalworkauthorizationprogramEVerify. EVerifyinaninternetbasedsystemoperatedbythe
Department of Homeland Security which verifies the employment eligibility of all newly hired
employees. TheStateofGeorgiaDepartmentofAuditsandAccountsrequiresLowndesCounty
to submit a report by December 31 of each year listing all contractors doing business with the
County during the calendar year along with their EVerify numbers.
If your business does not currently have an EVerify number, please go to www.dhs.gov/e-verify
toobtainone. Thereisnochargetodoso. LowndesCountycannotenterintofutureagreements
with your company if you do not have an EVerify number.
The following document must be completed and returned with your bid. If not, your bid will not
be eligible for consideration.
VIII. BID DEADLINE
Sealed bids will be accepted until October 28, 2026 at 10:00 am. The bid
opening will be in the Purchasing Office, located on the 3rd floor of the
Lowndes County Judicial and Administrative Complex, 327 North Ashley
Street.
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STATE OF GEORGIA
LOWNDES COUNTY
CONTRACTOR AFFIDAVIT AND AGREEMENT
The undersigned, who, after being duly sworn, states under oath and agrees to for and on behalf
of the Contractor as follows:
1.
By executing this Affidavit, the undersigned verifies the compliance of the Contractor with the
Georgia Illegal Immigration Reform and Enforcement Act of 2011, Sections 2 and 3, as amended (O.C.G.A.
13-10-90 et seq., the "Act") and Georgia Department of Labor Rules 300-10-1-.01 et seq. (and, for a
contract or agreement relating to public transportation, with the rules regarding the Act of the Georgia
Department of Transportation; the "GDOT Rules"), stating affirmatively that the individual, firm, or
corporation which is contracting with the Board of Commissioners of Lowndes County, Georgia ("Lowndes
County") has registered with, is authorized to use, is using, and will continue to use throughout the contract
period, a Federal Work Authorization Program* in accordance with the applicable provisions and deadlines
established in the Act and Georgia Department of Labor Rule 300-10-1-.02 (and, for a contract or agreement
relating to public transportation, established in the GDOT Rules).
2.
The undersigned Contractor further agrees that, should it employ or contract with any
subcontractor(s) in connection with the physical performance of services pursuant to the Contract with
Lowndes County of which this Affidavit is a part, the undersigned Contractor will secure from such
subcontractor(s) similar verification of compliance with the Act and Georgia Department of Labor Rules
300-10-1-.01 et seq. (and, for a contract or agreement relating to public transportation, verification of
compliance with the GDOT Rules) through the subcontractor's execution of the subcontractor affidavit the
Act and the rules and regulations thereunder. The undersigned Contractor further agrees to maintain records
of such compliance and provide a copy of each such Affidavit and verification to Lowndes County within
five (5) business days after the subcontractor(s) is retained to perform such service. The Affidavit from
each subsequent contractor shall include the subcontractor's (or sub-subcontractor's) name and address, E-
verify/Federal Work Authorization Program user identification number and date of authorization to use the
Federal Work Authorization Program, the name of the project, and the name of the public employer for the
project.
________________________________ Water Service____________
Contractor's E-verify/Federal Work Authorization Name of Project
Program User Identification Number
_______________________________________ Lowndes County
Date of Authorization Board of Commissioners
Name of Public Employer
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