3RD AVENUE LIFT STATION PROJECT

PROJECT MANUAL
FOR
3RD AVENUE LIFT STATION PROJECT
BID NUMBER P27-001

CHARLOTTE M. MOSES, MAYOR RONALD BURTON, CPM
THOMAS KINLAW, III CITY MANAGER
MAYOR PRO TEM
CHRISTE WHITLEY NED, TRMC
COUNCIL MEMBERS: CITY SECRETARY
TAYLOR L. GETWOOD
CAL J. JONES ROXANN PAIS COTRONEO
WARREN PENA CITY ATTORNEY
KAALA JACOBS
DONALD FRANK, SR.
OCTOBER 13, 2026
INVITATION TO BID
3RD AVENUE LIFT STATION PROJECT
.
DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central
Standard Time, Wednesday, October 28, 2026. (The clock located in the City Secretary's
office will be the official time.) All bids received will be read aloud at 3:15 p.m. on
Wednesday, October 28, 2026 in the City Council Chambers, City Hall, 5th Floor, Port Arthur,
TX. You are invited to attend.
MARK ENVELOPE: P27-001
DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to:
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
CITY SECRETARY or CITY SECRETARY
P.O. BOX 1089 444 4TH STREET, 4th Floor
PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640
POINTS OF CONTACT:
Questions concerning the Invitation to Bid or Scope of Work should be directed in writing to:
City of Port Arthur, TX
Clifton Williams, Purchasing Manager
P.O. Box 1089
Port Arthur, TX 77641
clifton.williams@portarthurtx.gov
Purchasing Division/Finance Department | Purchasing Manager, Clifton Williams
P.O. Box 1089|444 4th Street| Port Arthur, Texas 77641| 409.983.8160 |Fax 409.983.8291

The enclosed INVITATION TO BID (ITB) and accompanying GENERAL INSTRUCTIONS,
CONDITIONS SPECIFICATIONS, are for your convenience in submitting bids for the enclosed
referenced services for the City of Port Arthur.
Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be
placed in a sealed envelope, with the Vendor's name and address in the upper left-hand corner of
the envelope.
ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE
OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed
ITB submittal arrives at the above location by specified deadline regardless of delivery method
chosen by the firm. Faxed or electronically transmitted ITB submittals will not be accepted.
Clifton Williams
Purchasing Manager

INVITATION TO BID
3RD AVENUE LIFT STATION PROJECT
(To be Completed ONLY IF YOU DO NOT BID.)
FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY
RESULT IN REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you
will be reinstated upon request.
In the event you desire not to submit a bid, we would appreciate your response regarding
the reason(s). Your assistance in completing and returning this form in an envelope
marked with the enclosed bid would be appreciated.
NO BID is submitted: ____ this time only ____ not this commodity/service only
Yes No
Does your company provide this product or services?
Were the specifications clear?
Were the specifications too restrictive?
Does the City pay its bills on time?
Do you desire to remain on the bid list for this product or service?
Does your present work load permit additional work?
Comments/Other Suggestions:
Company Name:
Person Completing Form: Telephone:
Mailing Address: Email:
City, State, Zip Code: Date:

NON-MANDATORY
PRE-BID CONFERENCE
A Non-Mandatory Pre-Bid Conference between Representatives of the City of Port Arthur, Texas and
prospective bidders for 3rd Avenue Lift Station Project is scheduled for October 20, 2026 at 10:00 A.M.,
the 5th Floor Council Chambers located at 444 4th Street, Port Arthur, TX 77640.
The purpose of the Pre-Bid Conference is to make certain that the scope of work is fully
understood, to answer any questions, to clarify the intent of the Contract Documents, and to resolve any
problems that may affect the project construction. No addendum will be issued at this meeting, but subsequent
thereto, the Purchasing Manager, if necessary, will issue an addendum(s) to clarify the intent of the Contract
Documents.

CONTRACT DOCUMENTS AND TECHNICAL SPECIFICATIONS
For Construction of
3RD AVENUE LIFT STATION PROJECT
To Serve
The CITY OF PORT ARTHUR
PORT ARTHUR, TEXAS
(Non-Federally Funded Project)
TABLE OF CONTENTS
A. CONSTRUCTION CONTRACT
AGREEMENT
B. ADVERTISEMENT FOR BIDS
C. INFORMATION TO BIDDERS
D. BID
E. BID BOND
F. GENERAL CONDITIONS
G. TECHNICAL SPECIFICATIONS
H. PAYMENT BOND
I. PERFORMANCE BOND
J. NOTICE OF AWARD
K. NOTICE TO PROCEED
L. INSURANCE
M. NON-COLLUSION AFFIDAVIT
N. AFFIDAVIT
O. CONFLICT OF INTEREST
P. SB 252 CHAPTER 2252 CERTIFICATION
Q. HOUSE BILL 89 VERIFICATION
R. SOIL REPORT
Page 1 of 1

SECTION A
CONSTRUCTION CONTRACT AGREEMENT

CONSTRUCTION
CONTRACT AGREEMENT
THIS AGREEMENT, made this day of ______ A.D. 2026, by and between the
City of Port Arthur, a municipal corporation organized under the laws of the State of
Texas, hereinafter called "OWNER" or "CITY" and_____________________________.
herein acting by and through_________________________________, hereinafter called
"CONTRACTOR".
WITNESSETH: That for and in consideration of the payments, terms, conditions
and agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The CONTRACTOR will commence and complete the 3RD AVENUE LIFT STATION
PROJECT
2. The CONTRACTOR will furnish at his own expense all of the materials, supplies, tools,
equipment, labor and other services necessary for the construction and completion of
the Project described herein.
3. The CONTRACTOR will commence the work required by the Contract Documents on or
before a date to be specified in the Notice to Proceed and will complete the same within
consecutive calendar days as specified in the Notice to Proceed, including, but not limited
to, all Saturdays, Sundays and Federal, State, and City holidays unless the period for
completion is extended otherwise by the Contract Documents.
4. The CONTRACTOR agrees to perform all of the Work described in the Contract
Documents and comply with the terms therein for the sum of $________________, or
as shown in the Bid Schedule.
5. The term "CONTRACT DOCUMENTS" means and includes the following:
(A) Construction Contract Agreement
(B) Advertisement for BIDS
(C) Information to BIDDERS
(D) Bid
(E) Bid Bond
(F) General Conditions
(G) Technical Specifications
(H) Payment Bond
(I) Performance Bond
(J) Notice of Award
(K) Notice to Proceed
(L) Insurance
(M) Non-Collusion Affidavit
(N) Affidavit
(O) Conflict of Interest
(P) SB 252 Chapter 2252 Certification
(Q) House Bill 89 Verification
6. The OWNER will pay to the CONTRACTOR in the manner and at such times as set forth
in the General Conditions such amounts as required by the Contract Documents.
7. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
A-1

IN WITNESS WHEREOF, the Parties hereto have executed, or caused to be executed by their
duly authorized officials, this Agreement in two (2) copies, each of which shall be deemed an
original on the date first above written.
OWNER:
City of Port Arthur
BY: __________________________
CONTRACTOR NAME:_______________________
______________________________________ TITLE:________________________
BY: ___________________________________
NAME: ________________________________
ADDRESS: _____________________________
_______________________________________
[CORPORATE SEAL]
ATTEST: ________________________________
NAME: __________________________________
A-2

SECTION B
ADVERTISEMENT FOR BIDS