ITB 6904 - Regional Wastewater Treatment Plant Reroofing Repairs

Location:	Tennessee
Posted:	Mar 27, 2026
Due:	Apr 6, 2026
Agency:	City of Johnson City
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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INVITATION TO BID

CITY OF JOHNSON CITY, TENNESSEE

WWW.JOHNSONCITYTN.ORG/PURCHASING

PURCHASING DEPARTMENT

423/975-2711

Bid Name / Number

Due Day / Date / Time

Bid Location / Mail Address

Bid Contact / Telephone

Bid Issue Date

Project location

FOB

Payment Terms

Anticipated Award Date:

Regional Wastewater Treatment Plant Reroofing/Repairs/ #6904

Monday / April 6, 2026 /10:00 AM (at which time it will be opened publicly)

Johnson City Purchasing Department, Debbie Dillon-Director,

209 Water Street, Johnson City, TN 37601

Jolene Stallard; jstallard@johnsoncitytn.org or purchasing@johnsoncitytn.org

March 27, 2026

Regional Wastewater Treatment Plant, 228 Airport Rd, Johnson City, TN 37615

Destination, freight prepaid and allowed - Johnson City, TN

Net 30

April 17th .

Bidder is responsible for completing the remaining portion of this bid document

DESCRIPTION

1. Provide all labor, materials, equipment and supplies as necessary for the reroofing/ $______________

repairs at the Regional Wastewater Treatment plant as per the attached specifications.

Provide unit cost for damaged decking that may be encountered: $ _______________

Specify Project timeframe, this will be an award consideration: _____________________

Contractor’s envelope requirements apply per attached

Solicitations will be opened publicly via a simultaneous virtual and in-person meeting.

Join Zoom Meeting: ITB# 6904 - Regional Wastewater Treatment Plant Reroofing/Repairs virtual bid opening;

Meeting ID: 821 1080 4689 ; Passcode: 008562.

If you do not have access to a webcam, or you have no audio with your system, you may call this number to

join: (646) 518-9805. Any issues accessing the zoom web meeting please call 423.975.2711 for direct

assistance.

Bidder’s Reminder: ● Bid to be signed by authorized company representative; ● Verify prices, extensions and total as correct

By signing this document, the undersigned hereby agrees to the prices and all other terms and conditions, including the attached Sealed Solicitation

General Terms & Conditions and the City’s Requirements for Bids, Requests for Proposals, and Contracts Between the City of Johnson City and Other

Parties and the Requirements of the Iran Divestment Act and Non-Boycott of Israel Act (Sealed Solicitations General Terms & Conditions #16 & #19)

contained in this bid and associated documents relating to this bid and will furnish items as specified if this bid is accepted. By submission of this bid,

each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization,

under penalty of perjury, that to the best of its knowledge and belief that each bidder complies pursuant to T.C.A. § 12-12-106 & T.C.A. § 12-4-119.

SUBMITTAL INSTRUCTIONS:

Place signed bid response in a sealed

envelope plainly identified on the outside with

vendor name and bid name and number.

Vendor responsible for delivery to Johnson

City Purchasing Dept., Debbie Dillon- Director,

209 Water Street, Johnson City, TN 37601 on or

before the bid opening date and time.

Firm Name____________________________________________

By________________________________________________

PRINTED & SIGNED

Address______________________________________________

________________________________________________

Telephone_____________________________________________

E-Mail________________________________________________

THIS SHEET MUST BE SIGNED AND RETURNED WITH BID TO BE VALID

ITB# 6904 – Regional Wastewater Treatment Plant Reroofing/Repairs Project

BIDDERS INSTRUCTIONS

1. SCOPE OF WORK

Remove and replace existing EPDM roof including any necessary repairs to existing decking.

All materials shall be installed in strict accordance with manufacturers specifications

including but not limited to:

• Inspect decking for deterioration or structural damage.

• Replace any rotten or damaged decking with prior City approval

• Install new .060 mil TPO single-ply membrane fully adhered or mechanically

attached system as required for project conditions.

• Install all required flashing components, including Inside and outside corners, Wall

flashings and Termination bars with sealant Penetration flashings

• Existing coping cap to be carefully removed as necessary and reinstalled after

roofing installation

• Coping to be reset and sealed to ensure watertight performance.

• Any unforeseen structural deficiencies not visible prior to tear-off will be brought

to the owner’s attention prior to repair.

• Disposal of old materials and cleanup of worksite.

2. REFERENCES

Project references may be required and shall be submitted within 3 calendar days of request.

Past performance may be considered in the awarding of this project.

3. PROJECT TIMEFRAME

Contractor must specify anticipated completion timeframe. Completion date for this project is

requested ASAP. This will be an award consideration.

4. JOBSITE CONDITIONS

Jobsite shall be kept clean and orderly. Any debris removal shall be disposed of in a legal

manner.

5. LICENSES, FEES, PERMITS

The Contractor is responsible for furnishing the proper licenses, fees, and permits required by

law to do business in the City of Johnson City in completion of the requirements stated herein.

All work shall be done in accordance with the latest building codes, state and federal laws

relative to this project.

6. JOB-SITE VISIT

Bidders must visit the site to evaluate the project scope and materials needed. Contact Jolene

Stallard (423) 975-2616 to make an appointment. Previous recent visits are acceptable.

7. CONTRACTOR PERFORMANCE

These specifications are not intended to be complete in every detail. Therefore, the Contractor

is expected to perform all work in a professional workmanlike manner in accordance with all

applicable City, State and Federal codes and regulations.

8. INSURANCE

The attached Insurance Checklist (which includes a section for the Insurance agent to fill-out)

and General Insurance Appendix shall be completed and returned with the bid package.

Successful vendor shall provide certificate of insurance, as specified, prior to contract release

by Purchasing.

9. DRUG FREE WORKPLACE

All bidders must execute the enclosed Drug Free Workplace Affidavit to verify compliance

with TCA 50-9-113 and return same with bid response. Failure to comply with this

requirement will declare that bid non-responsive.

SECTION I – PURPOSE OF THE DRUG & ALCOHOL TESTING PROGRAM

The City of Johnson City recognizes its responsibility to provide safe and efficient operations

for our employees, our citizens and the general public. Our commitment to provide safe and

efficient operations is shown by the implementation of programs and procedures which ensure

compliance with appropriate safety measures, as well as the letter and intent of all applicable

laws and regulations. There is sufficient evidence to conclude that the use of illegal

drug/alcohol; drug/alcohol dependence and drug/alcohol abuse seriously impairs an

employee’s performance and general physical and mental health. The illegal possession and

use of drugs, alcohol and/or narcotics by employees of the City is a crime in this jurisdiction

and is clearly unacceptable. Therefore, the City of Johnson City has adopted this written policy

to ensure an employee’s fitness for duty as a condition of employment; to ensure the drug tests

and alcohol tests are conducted on safety-sensitive positions in the categories of: pre-

employment, random testing, suspicion testing, and return-to-duty testing.

To comply with TCA Title 50 Chapter 9 Part 1, all bidders and/or those proposing to do service

with the City must have a testing program of the same or better than the requirements of the

City of Johnson City.

10. STATE CONTRACTORS LICENSE

Bidder must be a licensed contractor in the State of Tennessee, as required by the Contractor's

Licensing Act of 1994, State of Tennessee. The attached “Contractors Envelope Form” must

be completed and attached to the outermost bid submittal envelope. A copy of Bidder’s State

Contractor’s License shall be included with bid package.

11. ADDENDA

In the event it becomes necessary to revise any part of this bid, addenda will be issued to all

known interested parties and posted on the City’s website. It’s the bidder’s responsibility to

check prior to submitting. Any verbal communications are not be binding.

12. REQUIREMENTS FOR BIDS, REQUEST FOR PROPOSALS AND CONTRACTS

This Proposal, and any response to it, includes the City’s “Requirements for Bids, Requests

for Proposals, and Contracts, etc.” and the “Sealed Solicitation General Terms and Conditions”

attached hereto and set forth herein as if verbatim.

13. LICENSES, FEES AND PERMITS

The Contractor is responsible for furnishing the proper licenses, fees, and permits required by

law to do business in the City of Johnson City in completion of the requirements stated herein.

All work shall be done in accordance with the latest building codes, state and federal laws

relative to this project.

INSURANCE CHECKLIST

(Regional Wastewater Treatment Plant – Roof Repair/Replacement)

REQUIRED COVERAGE (marked by “x”)

MINIMUM LIMITS

X 1. Worker’s Compensation (proprietor/partners/executive officers exclusion not allowed) . . . . . . . . . . . . . . Statutory limits of Tennessee

and Employer's Liability . . . . . . . . . . . . . . . . . . . . . . $100,000/accident, $100,000/disease, $500,000/disease policy limit

X 2. Commercial General Liability (including Premises/Operations) . . . . . . . . . . . $1,000,000 CSL BI/PD each occurrence, $1 Million

annual aggregate

X 3. Automobile Liability & Owned/Hired/Non-Owned Vehicles . . . . . . . . . $500,000 BI/PD each accident, Uninsured Motorist

X 4. Independent Contractors . . . . . . . . . . . . . . . . . . . . $1,000,000 CSL BI/PD each occurrence, $1 Million annual aggregate

X 5. Products/Completed Operations . . . . . . . . . . . . . . $1,000,000 CSL BI/PD each occurrence, $1 Million annual aggregate

X 6. Contractual Liability . . . . . . . . . . . . . . . . . . . . . . . . $1,000,000 CSL BI/PD each occurrence, $1 Million annual aggregate

X 7. Personal and Advertising Injury Liability . . . . . . . . . . . . . . . . . . . . . $1,000,000 each offense, $1 Million annual aggregate

X 8. Umbrella Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million Bodily Injury, Property Damage and Personal Injury

9. Per Project Aggregate

10. Professional Liability

a. Architects and Engineers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million per occurrence/claim

b. Asbestos Removal Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$2 Million per occurrence/claim

c. Medical Malpractice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million per occurrence/claim

d. Medical Professional Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million per occurrence/claim

11. Miscellaneous E & O . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million per occurrence/claim

12. Motor Carrier Act End. (MCS-90) . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million BI/PD each accident, Uninsured Motorist

13. Motor Cargo Insurance

14. Garage Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million Bodily Injury, Property Damage per occurrence

15. Garagekeepers Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $500,000 Comprehensive, $500,000 Collision

16. Inland Marine-Bailee's Insurance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $_______________

17. Moving and Rigging Floater . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Endorsement to CGL

18. Dishonesty Bond . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $_______________

19. Builder's Risk/Installation Floater . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Provide coverage in the full amount of contract

X 20. XCU Coverage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Endorsement to CGL

X 21. Carrier Rating shall be Best's Rating of B++V or better or its equivalent

X 22. Notice of cancellation, non-renewal or material change in coverage shall be provided to City at least 30 days prior to

action. Worker’s Compensation and/or non-payment of premium - notification may be 10 days prior to action.

X 23. The City of Johnson City shall be named as Additional Insured on all policies except Worker’s Compensation and

Professional Liability. Per Acord 25 (2009/01), policies must be endorsed to incl. on-going & completed operations;

must submit copy of endorsement(s). (Cert. Holder: City of Johnson City, Attn: Purchasing, P.O. Box 2150, Johnson

City, TN 37605. Email: purchasing@johnsoncitytn.org.)

X 24. Certificate of Insurance shall show project number or other contract identifier used by the City.

X 25. OTHER INSURANCE REQUIRED: ___CONTRACTORS POLLUTION LIABILITY $1 MILLION PER OCCURRENCE______

INSURANCE AGENT'S STATEMENT:

I have reviewed the above requirements with the bidder named below. The bidder has coverage with this agency for all of the

areas marked with the exception of the following numbers:

_____ _____ _____ _____ _____ _____ Comments: _______________________________________________

Is Professional Liability excluded under General Liability? Yes_____ No_____

Is Contractual Liability excluded under Comm. General Liability?

Yes_____ No_____

Is Independent Contractors excluded under Comm. General Liability? Yes_____ No_____

Is XCU excluded under Comm. General Liability? Yes_______ No________

Carrier ratings: Insurer A________; Insurer B________; Insurer C________; Insurer D________

AGENCY NAME: ________________________________

AUTHORIZED SIGNATURE: ______________________________

Date: ______________________________

VENDOR’S STATEMENT:

I have reviewed the above requirements with my insurance agent(s) and, if awarded a contract, will provide all coverage marked.

VENDOR’S NAME: ______________________________

Date: _____________________________

Bid Number: ________________

AUTHORIZED SIGNATURE: ___________________________

AUTHORIZED (Printed):

Bid or Project Name: _____________________________________________

This form and the General Insurance Appendix shall be signed and returned with the bid package. The

Certificate of Insurance must be provided to Purchasing prior to contract award.

GENERAL INSURANCE APPENDIX

The General Insurance Appendix is included in every solicitation requiring insurance. The

general requirements of the contract form are supplemented by items checked on the

Insurance Checklist that identify specific requirements for the bid or project.

INSURANCE

Review this section carefully with your insurance agent or broker prior to submitting a bid or

proposal. See Insurance Checklist (part of the Bid Forms) for specific coverage applicable to

this contract. The term “Contract” as used in this section shall mean the Agreement covering

the work that is entered into between the City of Johnson City, Tennessee and the Vendor.

1. General Insurance Requirements:

1.1 The Vendor shall not start work under this contract until the Vendor has obtained at its

own expense all of the insurance called for hereunder and such insurance has been approved

by the City; nor shall the Vendor allow any subcontractor to start work on any subcontract

until all insurance required of the subcontractor has been so obtained and approved by the

Vendor. Approval of insurance required of the Vendor will be granted only after submission

to the Director of Purchasing of original, signed Certificate(s) of Insurance, General Insurance

Appendix, and Insurance Checklist or, alternately, at the City’s request, certified copies of the

required insurance policies.

1.2 No acceptance and/or approval of any insurance by the City shall be construed as

relieving or excusing the Vendor, or the surety, or its bond, from any liability or obligation

imposed upon either or both of them by the provisions of the Contract Documents.

1.3 The City of Johnson City (including its elected and appointed officials, agents, and

employees) is to be named as an additional insured under all coverage except

Worker’s Compensation and Professional Liability and the Certificate of Insurance or

the certified policy, if requested, must so state. Coverage afforded under this paragraph

shall be primary as respects the City, its elected and appointed officials, agents and

employees. The following definition of the term “City” applies to all policies issued under the

contract:

“The City of Johnson City, Tennessee together with all of its various

departments, bureaus, and agencies, as well as any affiliated or subsidiary

board, committee, or authority, including but not limited to the City of Johnson

City, Dept. of Education (A.K.A “Johnson City Schools”).”

1.4 The Vendor shall provide insurance as specified in the Insurance Checklist contained in

this document. In the event that Vendor obtains insurance coverage that is broader than the

minimum required by this Agreement, this Agreement shall be deemed to require the broader

coverage, including but not limited to any greater limits and any excess or umbrella

coverages.

Insurance Guide

Revised 3/17/2026

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.