Independence Downtown Tree Replacement Phase I
| Location: | Kansas |
|---|---|
| Posted: | Mar 3, 2026 |
| Due: | Apr 3, 2026 |
| Agency: | City of Independence |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Independence Downtown Tree Replacement Phase I
|
| Category: | CITY |
| Status: | Open |
|
Attachment Preview
Request For Proposals
Independence Downtown Tree Replacement
Phase I
Posted on website
www.independenceks.gov/bi
ds March 3, 2026
Response Due: Prior to 12:00 PM, April 3, 2026
Office of City Clerk
RFP – Downtown
Tree Replacement
City of
Independence 120
N. 6th St.
Independence, Kansas 67301
www.IndependenceKs.gov
120 N. 6th Street
620-332-2500
Section I: Introduction and Project Summary
The City of Independence is requesting a proposal from a licensed and insured landscaping company to
perform a replacement planting of thirty-seven existing trees in the downtown business district of
Independence, KS.
The downtown street scape features 4’ x 4’ tree wells set into the concrete sidewalk, covered with metal
grates. Existing trees have exceeded the size limits for space and are due for replacement. The existing
trees will be removed by city staff.
The locations of the tree wells to be replaced are as follows.
100 block of East Main Street
100 block of West Main Street
100 block of South Pennsylvania Avenue
100 block of North Pennsylvania Avenue.
Section II: Scope of Work
Phase I: Estimate for purchase and installation of replacement trees.
City staff will remove the existing trees from the wells in-house. Proposals should include cost estimates
for the following scope of work.
• Preparation of tree wells for planting
o Cleaning out of old soil, trash, or debris from tree wells.
o Installation of vertical drain hole in the bottom of each tree well, if one is not already
present. Vertical drains should be approximately 6” in diameter and 4’ – 5’deep. The
vertical drain hole should be filled with clean, course gravel. If vertical drain holes are
already present, existing gravel should be dug out and replaced.
o Soil removed from the tree wells should be thoroughly mixed with finished compost at a
ratio of approximately 50/50, then added back to the tree wells.
• Purchase and planting of new trees
o Purchase of the following quantities and species of 15-gallon trees.
Tree Species
Taylor Juniper
Parkland Pillar Asian White Birch
Sky Tower Ginkgo
Early Bird Crape Myrtle (White)
Early Bird Crape Myrtle (Lavendar)
Early Bird Crape Myrtle (Purple)
Foster Holly
Scientific Name
Juniperus virginiana ‘Taylor’
Betula platyphylla ‘Jefpark’
Ginkgo biloba ‘JN9’
Lagerstroemia hybrid ‘JD900’
Lagerstroemia ‘JD818’
Lagerstroemia hybrid ‘JD827’
IIex x attenuate ‘Fosteri’
Quantity
5
6
9
7
4
4
3
www.IndependenceKs.gov
120 N. 6th Street
620-332-2500
• Planting, staking, and mulching of each new tree in the assigned tree well, according to
the following tree planting map. The root flare for each tree should be approximately 2”
higher than soil level, and mulch should not be piled against the trunk of the tree.
• The top of the mulch should be approximately 2” below the edge of the concrete to
allow for clearance of the grate.
Taylor Juniper
Parkland Pillar Asian White Birch
Sky Tower Ginkgo
Lucas Columnar Hornbeam
Foster Holly
Dwarf Crape Myrtle
www.IndependenceKs.gov
120 N. 6th Street
620-332-2500
Section III: Proposed Schedules
Tentative Schedule of Dates
Advertise for proposals:
Deadline for Proposal Submission:
Questions or access:
Proposal Award:
Projects Completed:
Date: March 3, 2026
Date: April 3, 2026
Contact Scott Patton – 620-205-7527
Date: Anticipate by April 10, 2026
Project schedule to be discussed with the
successful bidder.
Section IV: Proposed Content
Proposal Content
Proposals shall address the following items in numerical order.
1. Qualifications and Experience. Detailed information on the history, qualifications, and
experience of the firm and key personnel participating on the project, including
identifying the project manager.
2. Insurance. Proof of liability insurance, personal injury including death and workers
compensation coverage.
3. Licensed with the City of Independence.
4. Project Approach. Provide a timeline of the proposed scope of work.
5. Cost Proposal.
Proposals will be evaluated based primarily on the following criteria:
1. Overall proposal quality and responsiveness to the Request for Proposals, including but not
limited to the completeness, clarity, conciseness, and overall comprehension of the scope of
work.
2. Qualifications of the respondents, as evidenced by knowledge, skills and experience.
3. Demonstrated proven experience with similar projects.
4. Respondent’s personnel and available resources devoted to the project.
5. Ability to complete the work in the designated period.
6. Project cost.
www.IndependenceKs.gov
120 N. 6th Street
620-332-2500
Section V: Instructions for Submittal
Instructions:
Submissions must include one electronic pdf copy of the proposal by 12:00 p.m. CST on April 3, 2026.
Email copies should be sent to davids@independenceks.gov and scottp@independenceks.gov You will
receive a confirmation of email receipt.
Proposals should be directed to:
David Schwenker, City of Independence, 120 N. 6th St., Independence, KS 67301, 620-332-2500,
davids@independenceks.gov
Proposals must be received by the time specified at the address listed above. Any proposals received
after the deadline will not be considered.
The City of Independence reserves the right to reject to add or delete options after the
proposal is awarded, and expects appropriate credit or debit for said options. The City of
Independence reserves the right to accept or reject any or all bids or to waive any
irregularities should any occur as may best benefit the City.
This proposal is good for 30 days from the opening date.
www.IndependenceKs.gov
120 N. 6th Street
620-332-2500
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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