Portable Toilet Rental and Services

TO: ALL PROSPECTIVE BIDDERS
DATE: October 13, 2026
Bid Manager: Kavita Takhar, Management Analyst
Project Manager: Park and Golf Operations Managers
Bid Due Date: November 2, 2026, by 10:00 AM Pacific Time
PROJECT NAME: PM-27-009 Portable Toilet Rental and Services
PROJECT DESCRIPTION
The work to be performed under this agreement includes furnishing to the District of all
labor, equipment, materials, tools, services, transportation, permits, utilities, and all other
items necessary for the rental, delivery, servicing, cleaning, pumping, maintenance, and
removal of portable toilets and holding tanks, as applicable to the four (4) locations
identified in this Exhibit "A". This also includes the initial delivery and removal of the
holding tank units.
The District reserves the right to add, delete, or change project locations and may do so
upon giving written notice to Contractor. New locations or services may be added at an
agreed upon price.
The District reserves the right to modify the service days and times upon notice to the
Contractor. The Contractor shall coordinate any changes to the service schedule with the
District and shall comply with any revised schedule provided by the District.
Services may be provided on a regularly scheduled maintenance basis or on an as-
needed, on-call basis, as specified in the Scope of Work.
The District is seeking a one (1) year agreement with the option to extend the agreement
for up to two (2) additional 12-month periods, upon the same terms and conditions as
provided in the Generals Services Agreement. Contract shall commence January 11,
2027.
PROJECT LOCATIONS
(cid:120) Multiple District locations, see Exhibit "A" for sites
COSUMNES COMMUNITY SERVICES DISTRICT
The Cosumnes Community Services District (District) is an independent special district
focusing on essential quality of life services including parks and recreation, fire protection
and emergency medical services.
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The District serves the park and recreation needs of approximately 210,000 residents
within a 157 square-mile jurisdiction that includes the City of Elk Grove and
unincorporated areas of Sacramento County. Within the jurisdiction, the District maintains
and operates 108 parks; 350 acres of landscaped medians, corridors and greenbelts; two
aquatic complexes; two community centers; four recreation centers; two skate parks; a
BMX bike park, three dog parks; 18 miles of trails and a nine-hole golf course.
LICENSURE REQUIREMENTS
The contractor shall maintain, throughout the entire term of the agreement, all valid and
current licenses, certifications, registrations, permits, and other authorizations required
by applicable federal, state, and local laws and regulations, and appropriate to the
services performed under the agreement. Each Bidder shall be a licensed contractor
pursuant to the Business and Professions Code.
Bidders who are ineligible to perform work on a public works project pursuant to Section
1777.1 or 1777.7 of the Labor Code are prohibited from submitting a Proposal on this
project.
SCOPE AND SCHEDULE OF SERVICES
It is the responsibility of each bidder to visit project locations to identify any issues that
are out of the normal Scope and Schedule of Services set forth in the attached Exhibit
A, incorporated herein by this reference.
Please direct all questions regarding the Scope of Work and Schedule of Services, in
writing to Kavita Takhar, Management Analyst, at KavitaTakhar@CosumnesCSD.gov.
All questions should clearly identify the relevant section of the RFB, and page number(s)
related to the questions being asked. All questions are due to Kavita Takhar by October
23, 2026, by 10:00 AM Pacific Time. All questions/answers will be posted to the
www.cosumnescsd.gov bid website on October 27, 2026.
PREVAILING WAGES
Bid must include prevailing wage. Wage rates can be located online at
http://www.dir.ca.gov/dlsr. The successful Bidder shall comply with all applicable Labor
Code provisions, including but not limited to, hours of labor, employment of apprentices
and debarment of contractors.
CONTRACTOR REGISTRATION
Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors
that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public
work must be registered with the Department of Industrial Relations. No bid will be
accepted nor any contract entered into without proof of the contractor's and
subcontractors' current registration with the Department of Industrial Relations to perform
public work.
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If awarded a Contract, the Bidder and its subcontractors, of any tier, shall maintain active
registration with the Department of Industrial Relations for the duration of the Project.
Complete and submit Exhibit "C" with Bid Package.
LABOR COMPLIANCE
This Project is subject to compliance monitoring and enforcement by the Department of
Industrial Relations. In bidding on this project, it shall be the Bidder's sole responsibility
to evaluate and include the cost of complying with all labor compliance requirements
under this contract and applicable law in its proposal.
BID FORM
Contractor must submit a completed Bid Form (Exhibit "B"), Contractor Registration and
Labor Compliance Form (Exhibit "C").
Bids must be submitted no later than November 2, 2026, at 10:00 AM Pacific Time.
Bids received after this time and date will not be considered. Proposers must submit an
electronic copy (a single .pdf file containing all submitted material) to the RFB
Coordinator: Kavita Takhar, Management Analyst (Email:
KavitaTakhar@CosumnesCSD.gov). Any submission to the District, will receive a reply
that the proposal has been received (during regular business hours). If a reply is not
received, please contact Kavita Takhar at KavitaTakhar@CosumnesCSD.gov.
Incomplete proposals and proposals received after the time specified above will be
returned. Proposals shall be valid for 90 calendar days after the time specified above.
AWARD OF CONTRACT
The District shall award the contract for the project to the bid that is deemed most
advantageous to the District. The Board of Directors of the Cosumnes Community
Services District reserves the right to reject any or all proposals and to waive any
informality in any proposal.
INSURANCE
Contractor shall, at its sole expense, procure and maintain for the duration of the
Agreement the following minimum policies of insurance:
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Commercial General Liability $1,000,000 per occurrence for bodily
injury, personal injury, and property
damage / $2,000,000 aggregate.
Automobile Liability $1,000,000 per occurrence for bodily
injury and property damage.
Coverage must include ISO
Endorsement CA 99 48 (Pollution
Liability - Broadened Coverage for
Coverage Autos) or MCS-90 to cover
spills during transit.
Workers Compensation $1,000,000 as required by the State
of California, with Statutory Limits,
and Employer's Liability Insurance
with limit of no less than $1,000,000
per accident for bodily injury or
disease.
Pollution Liability Insurance $1,000,000 per occurrence /
$2,000,000 aggregate.
To cover liability arising from the
release of pollutants (including CO2)
during transportation, storage, or
delivery.
Insurance must be from an insurance company authorized to be in business in the State
of California. Contractor will be required to provide an insurance certificate naming the
District as additionally insured. Contractor must provide certificate showing active policies
of commercial general liability, automobile liability, workers compensation, and pollution
liability insurance. The following statement must appear on the certificate:
"Additional insured endorsement names the Cosumnes Community Services
District, its officials, officers, employees, agents, and volunteers are included as
additional insured."
PAYMENT
The prices paid for the various items in the bid proposal shall include full compensation
for furnishing all labor, materials, tools, equipment, and incidentals necessary to complete
the finished product as provided in these specifications. Compensation in full for items
specified in the bid proposal shall include payment for furnishing all labor, materials, tools,
equipment, and incidentals necessary to complete the Services.
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Whenever it is specified that the Contractor is to do work or furnish materials of any class
for which no price is fixed in the bid proposal, it shall be understood that the Contractor is
to do such work or furnish such materials without extra charge or allowance or direct
payment of any kind. The cost of doing such work or furnishing such materials is to be
included in the price bid for such other items of work, as the Contractor may consider
appropriate.
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EXHIBIT A - Page 1 of 5
SCOPE AND SCHEDULE OF SERVICES
General Scope of Services
The work to be performed under this agreement includes furnishing to the District of all labor,
equipment, materials, tools, services, transportation, permits, utilities, and all other items
necessary for the rental, delivery, servicing, cleaning, pumping, maintenance, and removal of
portable toilets and holding tanks, as applicable to the four (4) locations identified in this Exhibit
"A". This also includes the initial delivery and removal of the holding tank units.
The District reserves the right to add, delete, or change project locations and may do so upon
giving written notice to Contractor. New locations or services may be added at an agreed upon
price.
The District reserves the right to modify the service days and times upon notice to the Contractor.
The Contractor shall coordinate any changes to the service schedule with the District and shall
comply with any revised schedule provided by the District.
Portable Restroom Service Requirements - For All Locations
As part of the services, Contractor shall perform the following procedures each time a unit is
serviced:
1. Pump waste from the tanks
2. Remove rocks or other debris from the tanks
3. Scrub all surfaces with the appropriate brushes and cleaning solutions
4. Clean and scrub floor of mud and other debris
5. Scrub urinal inside and out
6. Remove graffiti
7. Add fresh water and antibacterial solution to the tanks
8. Spray with deodorizer
9. Replace or replenish toilet tissue
10. Wipe off ledges above screens and doors
11. Complete or schedule needed repairs
12. Schedule replacement of the unit(s) if needed
13. Confirm unit is in the proper location and is level and secure
14. Sign and date the service log sticker in each unit

EXHIBIT A - Page 2 of 5
SCOPE AND SCHEDULE OF SERVICES
Blocked or Inaccessible Units
If a unit is blocked or otherwise inaccessible and cannot be pumped, the Contractor shall:
(cid:120) Perform the remaining service procedures listed above that can be reasonably
completed; and
(cid:120) Notify the District that the unit could not be pumped and identify the reason.
Quality and Performance Requirements
The Contractor warrants that all materials and equipment furnished under the agreement shall
be of the highest quality and that:
(cid:120) Portable restroom units shall be free from defects and deficiencies.
(cid:120) Services shall conform to all requirements of the agreement.
(cid:120) Any substitutions shall be properly approved and authorized by the District.
Services or materials that do not conform to the requirements of the agreement, including
unauthorized substitutions, may be deemed defective. The Contractor shall, at no additional cost
to the District, correct or replace defective materials, equipment, or services as directed by the
District.
LOCATION 1 - EMERALD LAKES GOLF COURSE
Address: 10651 E. Stockton Boulevard, Elk Grove, CA 95624
Units and Service Requirements
The Contractor shall provide three (3) standard portable restroom units with sinks, including
rental, cleaning, and servicing.
1. Unit #1 - Standard Portable Restroom with Sink - Rental; service twice per week
2. Unit #2 - Standard Portable Restroom with Sink - Rental; service twice per week
3. Unit #3 - Standard Portable Restroom with Sink - Rental; service twice per week
Service Schedule
Services must be performed twice per week as follows:
(cid:120) Tuesdays between 5:00 a.m. - 9:00 a.m. and
(cid:120) Fridays between 5:00 a.m. - 9:00 a.m.
The Contractor shall provide a detailed service schedule identifying the anticipated service dates
and times for each portable restroom unit.

EXHIBIT A - Page 3 of 5
SCOPE AND SCHEDULE OF SERVICES
LOCATION 2 - BARTHOLOMEW PARK
Address: 9292 Lakepoint Drive, Elk Grove, CA 95758
Units and Service Requirements:
The Contractor shall provide one (1) ADA-compliant portable restroom unit, including rental,
cleaning, and servicing two (2) times per week.
Service Schedule
Services must be performed two (2) times per week.
LOCATION 3 - ELK GROVE PARK - Holding Tank
Address: 9950 Elk Grove Florin Road, Elk Grove, CA 95624
Units and Service Requirements
The Contractor must provide cleanout and pumping services for the District-owned holding tank
unit consisting of:
1. Grey/Fresh Water Tank - 125 gallons
2. Black/Waste Water Tank - 325 gallons
Routine Holding Tank Service: One (1) pump-out per week
On-Call Holding Tank Service: Emergency service, as requested by the District.
Contractor shall respond to emergency/on-call service requests within the time proposed by the
Contractor on Exhibit "B".
Service Schedule
Holding tank services must be performed once per week, generally as follows:
(cid:120) Tuesdays: 7:00 a.m. - 12:00 p.m.
The Contractor shall coordinate all routine and emergency services with the District. The District
reserves the right to modify the service schedule upon notice to the Contractor.

EXHIBIT A - Page 4 of 5
SCOPE AND SCHEDULE OF SERVICES
LOCATION 4 - ELK GROVE PARK - Giant Pumpkin Festival VIP Area
Address: 9950 Elk Grove Florin Road, Elk Grove, CA 95624
Giant Pumpkin Festival (GPF) Dates:
(cid:120) Year 1: October 1, 2027 - October 4, 2027
(cid:120) Year 2: October 6, 2028 - October 9, 2028
(cid:120) Year 3: October 5, 2029 - October 8, 2029
Location Clarification
Location 4 is at the same physical address as Location 3 but represents a separate service
specifically for the Giant Pumpkin Festival. The Contractor shall provide separate pricing for
Location 4 in accordance with this Exhibit.
Units and Service Requirements
The Contractor shall provide one (1) Deluxe/Luxury Two-Suite Portable Restroom Trailer for the
GPF for a four (4) day rental period during each of the three (3) event years identified above.
The rental period shall coincide with the GPF event dates listed in this Exhibit and shall include
delivery, setup, cleaning, servicing, and pickup.
The rental price shall include one (1) required cleaning service on the Sunday of each GPF
event, as specified in the Service Schedule below. Any additional cleaning services requested
by the District beyond the one (1) included Sunday cleaning service shall be billed at the
applicable Additional Cleaning Service per Occurrence rate specified in Exhibit "B".
Service Schedule
The Contractor shall perform (1) required cleaning service for the restroom trailer on the
Sunday of each GPF event according to the following schedule:
o Year 1: Sunday, October 3, 2027
o Year 2: Sunday, October 8, 2028
o Year 3: Sunday, October 7, 2029
Each scheduled cleaning service shall be performed between 6:00 a.m. and 9:00 a.m. on the
applicable date. As part of each scheduled service, the Contractor shall also top off the
restroom trailer's fresh water tank.
The Contractor shall coordinate delivery, servicing, and pickup with the District.

EXHIBIT A - Page 5 of 5
SCOPE AND SCHEDULE OF SERVICES
BID PRICING
Contractor shall provide pricing for the applicable services identified in this Exhibit "A" on
Exhibit "B" - Bid Form.
The Contractor may propose annual price increases, if desired. Any proposed increases shall
be clearly identified and included in the Contractor's cost schedule for Year 1, Year 2, and Year
3 on the Exhibit "B" - Bid Form.
Required Submittal - Restroom Trailer Photograph for Location 4
The bidder shall include with its submission a photograph of the proposed Deluxe/Luxury Two-
Suite Portable Restroom Trailer to be provided for the Giant Pumpkin Festival for Location 4.
The photograph shall clearly show the proposed trailer.
TERM OF AGREEMENT
The Agreement will begin January 11, 2027. The initial term of the General Service Agreement
(GSA) will be for one (1) year. The District reserves the option to extend the agreement for up
to two (2) additional 12-month periods upon the same terms and conditions as provided in the
GSA.
END OF EXHIBIT A