Defensible Space and Brush Clearing Services
| Location: | California |
|---|---|
| Posted: | Mar 3, 2026 |
| Due: | Mar 23, 2026 |
| Agency: | City of Ventura |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | P-130000870 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
P-130000870
|
| Bid Title: |
Defensible Space and Brush Clearing Services
|
| Category: | Contractor/Construction (Maintenance type efforts ONLY) |
| Status: | Open |
|
Attachment Preview
Request for Proposal No. P-130000870
Monday, March 2, 2026
Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts
Division for Defensible Space, Brush Clearing Services, in accordance with this Request for
Proposal.
Closing Time and Date
One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the
Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing
Representative must be submitted prior to:
Monday, March 23, 2026, at 4:00PM PST
Sealed proposals shall be delivered by courier, express mail, or in person to:
Purchasing & Contracts Division
City of San Buenaventura
501 Poli Street, Room 102
Ventura, CA 93001
Request for Proposal No. P-13000070 Defensible Space and Brush Clearing Services
TABLE OF CONTENTS
1. Instructions to Bidders
1.1.
Request for Proposal Timeline
1.2.
Mandatory Pre-Bid Meeting
1.3.
Question and Answer Period
1.4.
Proposal Submission
1.5.
Proposal Format
1.6.
Elevated Consultant Interviews+
1.7.
Contract
1.8.
Insurance Requirements
1.9.
Agreement Prices
1.10.
Subcontracting
1.11.
Communications with City Staff or Elected City Representatives
2. Scope of Services
2.1.
Introduction
2.2.
General Overview
2.3.
Scope of Work
2.4.
Cost Proposal
3. Proposals
3.1.
3.2.
3.3.
3.4.
3.5.
ATTACHMENTS
Evaluation of Proposals
Proposal Format and Requirements
Required upon Successful Award of Bid
Special Requirements
Proposal Authorization Form
• Attachment A – General Provisions for Standard Form Contracts
• Attachment B – Small Local Business Purchasing Preference Certification
• Attachment C – General Services Agreement
• Attachment D- FHRP Guidelines
• Attachment E- Fuel Reduction Maps
EXHIBITS
• Exhibit A –General Services Agreement (SCOPE OF SERVICES) Left blank intentionally
• Exhibit B – General Services Agreement (SCHEDULE OF COMPENSATION) Left blank
intentionally
• Exhibit C – General Services Agreement (INSURANCE REQUIREMENTS)
Request for Proposal No. P-13000070 Defensible Space and Brush Clearing Services
1. INSTRUCTIONS TO BIDDERS
1.1 Request For Proposal Timeline
Release of Request for Proposal
Questions to be submitted via Email
Addendum to be Issued, if required
Proposal Submission Deadline
March 2,2026
March 13,2026 at 2PM
March 17 ,2026
March 23, 2026 at 4PM
1.2 Mandatory Pre-Bid Meeting
Not Applicable.
1.3 Question and Answer Period:
All questions regarding this Request for Proposal (RFP) shall be submitted via email to Patricia
Zavala, Senior Buyer, at pzavala@cityofventura.ca.gov PRIOR to, March 13,2026, at 2:00
PM. Any questions submitted after the deadline shall be rejected. All questions will be
answered in the form of an addendum.
1.4 Proposal Submission:
To be considered, all proposals must be submitted in the manner set forth in the RFP. It is the
Responder’s responsibility to ensure that its/their proposal arrives on or before the specified
time. Proposers shall provide one (1) hard copy in a SEALED envelope clearly marked with
the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing
Representative, Patricia Zavala at pzavala@cityofventura.ca.gov. If discrepancies are found
between the hard copy and the PDF, the hard copy will provide the basis for resolving such
discrepancies. If no document can be identified as the original, proposal may be rejected at
the discretion of the City.
No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will be
considered in the absence of a hard copy sealed proposal.
Proposals received after the scheduled submittal deadline will be returned. Proposals
postmarked prior to submittal deadline, but received after the deadline, will be returned.
1.5 Proposal Format:
Proposals must be submitted in the format described in the Proposal Format and
Requirements Section No. 3.2. Proposals must be complete in all respects as required in the
Proposal Format and Requirements Section. Proposals are to be prepared in such a way as
to provide a straightforward, concise description of capabilities to satisfy the requirements of
the RFP. Expensive binding, colored displays, promotional materials, etc., are not necessary
or desired. Emphasis should be concentrated on conformance to the RFP instructions,
responsiveness to the RFP requirements, and on completeness and clarity of content. A
proposal may not be considered if it is conditional or incomplete.
Request for Proposal No. P-13000070 Defensible Space and Brush Clearing Services
1.6 Elevated Consultant Interviews
The City may elect, at its option, to elevate the most qualified firms to an interview phase.
1.7 Contract:
A copy of the City of Ventura’s General Services Agreement, Attachment “C” is included
herein, as it will be the document executed into a final contract between the City and the
awarded Consultant. You do not have to return Attachment “C” with your proposal submission;
the sample General Services Agreement is provided for reference only and does not have to
be returned with the bid.
1.8 Insurance Requirements:
Successful firm shall provide insurance as noted in Exhibit “C” of Attachment “C” General
Services Agreement.
1.9 Agreement Prices:
At any time during the course of this anticipated contract the City may alter the Scope of Work,
making changes to the assignments and times indicated, and/or adding or deleting
assignments as deemed necessary. The City and firm will negotiate changes to the contract
pricing accordingly.
Unless otherwise stated, prices are maximum for the term of the Contract. Price adjustments,
if allowed under this Contract, must be requested in writing and accompanied by the required
information to substantiate the request for price adjustment, as set forth in the Contract. No
price adjustment allowable under this Contract will be granted retroactively. The CITY must
also be given the benefit of any decline in prices. If any price increase is granted by the CITY,
the increase shall not be greater than the Consumer Price Index (CPI) of the current year.
1.10 Subcontracting:
No Subcontracting any portion of Consultant’s duties under this agreement without prior
written consent of the City. Clearly state in your proposal if subcontractors will be used and
for what services. Clearly identify if a markup will be utilized and share markup percentage in
Schedule of Compensation.
1.11 Communication with City Staff or Elected City Representatives:
Any communication with City staff or City Elected Representatives, except for the Purchasing
and Contracts Division, regarding this RFP is prohibited. Disregard of this provision could
result in rejection of the proposal.
Copies of the proposal package and subsequent addenda may be obtained at
www.cityofventura.ca.gov/bids.
Request for Proposal No. P-13000070 Defensible Space and Brush Clearing Services
2. SCOPE OF SERVICES
2.1 Background
The City of San Buenaventura is a coastal community located just north of Los Angeles County and
south of Santa Barbara County and is frequently considered one of America’s most desirable places to
live. The City is a full-service municipality, providing police and fire services, parks and recreation,
public works, and community development, in addition to water and wastewater operations, and storm
water management. The City employs over 700 employees, boasts a population of 110,000 residents
within its 32 square miles which includes 32 parks and 119 historic sites, and more than 600 acres of
open green space. The City operates under its own charter with the City Council/City Manager form of
government comprised of seven Council members elected by district for terms of four years.
2.2 General Overview
Companies interested in providing a proposal for the following must possess a California C27 License.
Obligations of the Contractor
The Contractor, at its sole cost and expense, shall perform all labor and services and furnish all the
materials, tools, equipment, supplies, transportation, utilities, as necessary for the performance of the
defensible space and on-call work in accordance with these specifications.
Workmanship
The Parks Manager may exercise such control of the work as is required to safeguard the interests of
the City and private property.
Safety
The Contractor shall plan and conduct the work in a manner that will safeguard all persons from injury
in accordance with CAL OSHA regulations and shall take precautions required by all other applicable
governmental regulations.
Interference
The contractor shall conduct the work required in such a manner as to cause the least amount of
interference to the public and the general operations of the City.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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