RFP #056-2026
Todd Cox, Buyer
City of Springfield
Division of Purchases
218 E. Central
Springfield, MO 65802
CITY OF SPRINGFIELD, MISSOURI
DIVISION OF PURCHASES
Date Issued: Tuesday, March 3, 2026
Buyer’s Email: tcox@springfieldmo.gov
Telephone Number: 417-864-1708
REQUEST FOR PROPOSAL #056-2026
TITLE-SIGNATURE PAGE
The City of Springfield will accept electronically submitted proposals through its’ e-bidding service provider, Euna OpenBids (formerly DemandStar),
from qualified persons or firms interested in providing the following:
COMMERCIAL VIDEO PRODUCTION FOR SPRINGFIELD-BRANSON NATIONAL AIRPORT
PROPOSALS MUST BE UPLOADED INTO THE EUNA OPENBIDS (FORMERLY DEMANDSTAR) E-BIDDING SYSTEM PRIOR TO
3:00 P.M. (CST) ON TUESDAY, MARCH 31, 2026. Proposals will be opened by the Buyer listed above. Only the names of Offerors will be
read aloud publicly at the specified proposal opening date and time via teleconference. To participate, dial (978) 990-5387, then enter access code
322594.
• Proposals shall be submitted on the forms provided and may be manually, electronically, or digitally signed by the individual authorized to
legally bind the company. Offeror must complete, execute, and submit all Pages identified with “RETURN THIS PAGE” of this RFP document
to be deemed responsive and considered for award. Failure to do so may render your proposal non-responsive.
• Proposals received after the opening date and time shall not be considered.
• The attached Terms and Conditions shall become part of any contract resulting from this request for proposal.
• The cutoff for any questions pertaining to this RFP is Tuesday, March 24, 2026, at 3:00 P.M. (CST). Any questions shall be submitted in
writing to the buyer identified above.
• HAND DELIVERED, FAXED, OR EMAILED PROPOSALS WILL NOT BE ACCEPTED.
A pre-proposal conference is scheduled for Tuesday, March 10, 2026, at 11:00 A.M. (CST). The pre-proposal conference shall be conducted via
videoconference. To participate email the Buyer, Todd Cox, tcox@springfieldmo.gov for the link and password. All interested Offerors are
encouraged to participate.
The undersigned certifies that they have the authority to bind the Offeror in a contract to supply the service or commodity in accordance with all terms and
conditions contained herein. Please type or print the information below.
Offerors are REQUIRED to complete, sign, and return this form with their submittal.
NOTE: All businesses doing business in the State of MO should be registered with the Missouri Secretary of State. Upon MO registration, a charter
number is issued and should be identified below. If your business is exempt, the exemption number should be referenced below, in lieu of a charter
number.
Company Name
Authorized Person (Print)
Address
City/State/Zip
Telephone #
Email Address
Revised: BC: 02/04/2026
Reviewed by Law: 03/06/2024
Signature
Title
Fax #
Date
Tax ID #
State of Missouri Charter Number or Exemption Number
Page 1 of 41
RETURN THIS PAGE
LEGAL NOTICE:
REQUEST FOR PROPOSAL #056-2026
RFP #056-2026
The City of Springfield will electronically accept submitted proposals through its’ e-bidding service provider, Euna OpenBids
(formerly DemandStar) from qualified persons or firms interested in providing the following: COMMERCIAL VIDEO PRODUCTION
FOR SPRINGFIELD-BRANSON NATIONAL AIRPORT
VENDOR NOTE 1: To register with Euna OpenBids (formerly DemandStar) go to: https://www.demandstar.com/registration
VENDOR NOTE 2: For information on how to navigate Euna OpenBids (formally DemandStar) go to:
https://network.demandstar.com/agency-support-2/
VENDOR NOTE 3: If you have issues registering or uploading a proposal, please contact Euna OpenBids (formerly DemandStar) toll-
free at (866) 273-1863. Euna OpenBids (formerly DemandStar) office hours are 8:00 A.M. to 7:00 P.M. Central Time, Monday through
Friday. You can also contact the Division of Purchases at (417) 864-1620 or the Buyer stated on the Title-Signature Page of this
solicitation document between the hours of 8:00 A.M. to 5:00 P.M. Central Time, Monday through Friday.
It is strongly recommended that Offerors register with Euna OpenBids (formerly DemandStar) as soon as possible to ensure your ability
to provide a response to this solicitation by the due date and time.
Proposals must be received electronically in the City’s e-bidding service provider Euna OpenBids (formerly DemandStar) by 3:00 P.M.
(CST), on TUESDAY, MARCH 31, 2026. Proposals will be read aloud publicly at the specified opening date and time via teleconference.
To participate, dial (978) 990-5387. Then, enter access code 322594.
Proposal documents and any addendums are available via the following methods:
1. By accessing the City’s e-bidding service, Euna OpenBids (formerly DemandStar):
https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029
2. By accessing the Division of Purchases’ webpage: https://www.springfieldmo.gov/bids.aspx
A pre-proposal conference is scheduled for Tuesday, March 10, 2026, at 11:00 A.M. (CST). The pre-proposal conference shall be conducted via
videoconference. To participate email the Buyer, Todd Cox, tcox@springfieldmo.gov for the link and password. All interested Offerors are
encouraged to participate.
For any contract for services greater than $5,000, the successful Offeror shall comply with § 285.530, RSMo., as amended, and (1)
provide by sworn affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide
documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees
working in connection with this contract. The required documentation affirming enrollment must be from the federal work
authorization program provider. A letter from the Service Provider reciting compliance is not sufficient. A signed and notarized Work
Authorization Affidavit and the Electronic Signature Page from the E-Verify program shall be provided prior to the issuance of a contract.
The City is committed to providing opportunities to DBE, MBE, and WBE prime, general, and subcontractors and encourages such
business enterprises to submit responses.
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
Page 2 of 41
Cover Title-Signature Page
Legal Notice
Table of Contents
TABLE OF CONTENTS
Description of Project and Services Required
1.0 Introduction
2.0 Scope of Services
3.0 City Provided Services
4.0 Additional Agreements
5.0 Timeline for RFP Process and Project Completion
PART I
PART II
Standard Instructions to Offerors and Conditions of Request for Proposal
1.0 Preparation of Proposals
2.0 Submission of Proposals
3.0 Legal Name and Signature
4.0 Modifications, Corrections, or Withdrawal of Proposals
5.0 Clarification and Addenda
6.0 Responsive and Responsible Offeror
7.0 Reserved Rights
8.0 The Right to Audit
9.0 Right to Protest
10.0 Ethical Standards
11.0 Applicable Law
12.0 Jurisdiction
13.0 Collusion
14.0 Conflict
15.0 Debarment and Suspension Status
16.0 RFP Forms
17.0 Payment Terms
18.0 Regulations
19.0 Proposal Opening
20.0 Request for Additional Information
21.0 Contract Documents
22.0 Ownership of Documents
23.0 Confidentiality of Documents
24.0 Equal Opportunity Clause
25.0 Business License
26.0 Nonresident/Foreign Contractors
27.0 Local Preference
Format, Content, and Submission of Proposals
1.0 Forms and Attachments
2.0 Proposal Due Date
3.0 Addenda
4.0 Selection Process
5.0 Awards
6.0 Budgetary Constraints
7.0 Order of Precedence
8.0 Affidavit for Service Contracts
9.0 Open Competition
10.0 Additional Purchases by Other Public Entities
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
PART III
Page 3 of 41
RFP #056-2026
11.0 Work Authorization Affidavit and E-Verify
12.0 Insurance Requirements
13.0 Compliance
14.0 Sample Contract
15.0 Questions Regarding Specifications or Proposal Process
16.0 Criteria for Award
Enclosure I, Proposal Ranking Score Sheet
Enclosure II, Interview Ranking Score Sheet
Enclosure III, Table of Contents for Submittal
Form No. 1: Provider Profile
Form No.2: Key Outside Consultants
Form No. 3: List of References and Experience
Form No. 4: Personnel Qualifications
Form No. 5: Project Approach Narrative
Form No. 6A: Itemized Pricing Form
Form No. 6B: Total Cost
Form No. 7 Affidavit of Compliance
Form No. 8 Certification Regarding Potential Conflicts of Interest
Form No. 9 Statement of “No Proposal”
Insurance Requirements
Standard Terms and Conditions
PART IV
PART V
RFP #056-2026
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
Page 4 of 41
PART I
DESCRIPTION OF PROJECT AND SERVICES REQUIRED
RFP #056-2026
1.0 INTRODUCTION/DESCRIPTION OF PROJECT/SERVICES:
The objective of this Request for Proposals (“RFP”) is to seek proposals from highly qualified production firms for Commercial
Video Production for Springfield-Branson National Airport (SFG). Such a program will work with the SGF Marketing Team create
a commercial concept centered around “Simply Good Flying,” reflecting the ease of travel and nonstop options at Springfield-
Branson National Airport.
1.1 DESCRIPTION OF OPERATIONS:
SGF is a publicly owned airport in Springfield, a city in Greene County, Missouri. The city is roughly one hundred and ninety
(190) miles southwest of St. Louis and one hundred and fifty (150) miles southeast of Kansas City.
Springfield is the third largest city in the state of Missouri, with an MSA population exceeding 481,483 and a city population
of approximately 169,000.
SGF is owned by the city of Springfield and is managed by an eleven (11) member administrative board.
The Springfield MSA has a long-standing record of economic growth:
• Springfield’s gross metro product has grown more than fifty percent (50%) in the last decade.
• Springfield is the economic hub of an area that spans twenty-seven (27) counties in Missouri and Arkansas and includes
more than one million people. 1,603,531 live within a 90-minute drive of the airport.
• The Springfield metro workforce has an annual growth rate of 5.3%.
• Springfield’s December 2022 unemployment rate of 1.9% is the lowest in the region.
• In 2012, Greene County’s population grew by 14.5%, while neighboring Christian County remains the fastest-growing
county in Missouri, with a growth rate of more than 40%.
SGF is the primary airport for this area and is currently served by three legacy airlines, American, Delta, and United, and
low-cost airline Allegiant Air. These airlines currently provide SGF with an average of fifty (50) daily flights to thirteen (13)
non-stop destinations:
1.2 ALLEGIANT:
• Provides Springfield with non-stop service to:
o Gulf Shores (GUF)
o Las Vegas (LAS)
o Phoenix (IWA)
o Orlando (SFB)
o Tampa (PIE)
o Punta Gorda (PGD)
o Ft. Walton Beach (VPS)
1.3 AMERICAN:
• Provides Springfield with non-stop service to:
o Dallas (DFW)
o Chicago (ORD)
o Charlotte (CLT)
o Phoenix Sky Harbor (PHX)
1.4 DELTA:
• Provides Springfield with non-stop service to:
o Atlanta (ATL)
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
Page 5 of 41
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
