Cape Elizabeth WWTF Boiler Replacement

Location:	Maine
Posted:	Nov 10, 2026
Due:	Dec 7, 2026
Agency:	Portland Water District
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

Attachment Preview

PORTLAND WATER DISTRICT

225 Douglass Street, P.O. Box 3553, Portland, ME 04104-3553

(207) 774-5961 - FAX (207) 761-8325

November 4, 2026

REQUEST FOR BID

This is NOT an order.

All Bids must be submitted

By: 2:00 pm, December 7th,

2026

2026 –Cape Elizabeth WWTF Boiler

To Potential Contractors

Thank you for your interest in this Portland Water District (PWD) Request for Bid (RFB). The purpose of

this RFB is to establish the vendor who shall perform those services, the rate the PWD shall pay, and the

terms and conditions of those services. Bids are subject to the terms & conditions included in this RFB.

Evaluation will be based on price and other relevant considerations. The PWD will execute an

agreement and issue a purchase order upon award. Please see Attachment Two for a sample of the

agreement. Any exceptions to the agreement must be stated in the vendor’s bid.

A pre-bid site visit will be held Thursday November 19th, at 10am, at 488 Spurwink Ave, Cape

Elizabeth. All questions related to this RFB must be submitted in writing before the deadline listed

below. When submitting a question, please include the name of your organization and contact

information. The answers to all questions will be provided to all bidders.

Bids must be submitted electronically to wgilbert@pwd.org via an email attachment or link to a secure FTP

site. Bids must be received by PWD by deadline listed above and below. Signed copies of Attachment Three

and Attachment Four must be included in the bid. Late or incomplete bids will not be accepted.

RFB SCHEDULE & DETAILS

ATTACHMENTS:

Attachment 1: Scope of Work & Drawings

Attachment 2: Sample Agreement for Services (executed upon award, do not sign)

Attachment 3: Instructions & Conditions sign and submit with bid (RETURN WITH BID)

Attachment 4: Bid sheet sign and submit with bid (RETURN WITH BID)

RFB SCHEDULE:

11/5/26- Email RFB to vendors

11/5/26 to 11/23/26 - Question and answer period, questions sent to wgilbert@pwd.org

Answers to all questions will be shared

11/19/26: Pre-bid site visit, 10 am at 488 Spurwink Ave, Cape Elizabeth, ME 04107.

12/7/26 by 2:00PM - Bids Due

Project Complete: August 31st, 2027.

BID SECURITY:

The successful bidder will be expected to present Performance and Payment Bonds in the amount of one

hundred percent (100%) of the bid price as surety for the performance of the contract. The performance and

Payment bonds will be required prior to the execution of the contract.

POINT OF CONTACT:

All questions and bid must be submitted to contact listed below

Please use email for all questions.

Portland Water District

Wesley Gilbert, Purchasing Agent

225 Douglass Street

Portland, ME 04102

(e)wgilbert@pwd.org

(t) 207.523.5203

ATTACHMENT 1

PWD CAPE ELIZABETH WW TREATMENT PLANT BOILER REPLACEMENT SOW

Mechanical, Electrical & DDC Controls Scope of Work

1. General Scope

The Mechanical Contractor shall provide a complete turnkey replacement of the existing boiler

plant, including all labor, materials, demolition, equipment, piping, electrical work, controls,

startup, and commissioning. All new equipment shall be equivalent in capacity and performance

to the existing equipment, except for the circulating pumps as specified below.

2. Equipment Replacement

Remove and replace the following existing equipment:

• Boiler: H.B. Smith Series 28 cast-iron boiler or equivalent. Provide a new boiler with

equivalent heating capacity, complete with burner, safeties, and accessories. Boiler will

remain oil fired.

• Circulating Pumps: Remove existing pumps and replace with Bell & Gossett Series e-

80X pumps with integral VFDs, sized for the existing system's required GPM and head

pressure.

• Expansion Tank: Taco Model CBX170-125. Provide equivalent bladder-type expansion

tank.

• Air Separator: Replace existing air separator with equivalent capacity and connection

size.

• Boiler Flue: Remove and replace the existing boiler flue, within the boiler room.

Contractor can connect to existing chimney. No roof work included.

• Piping and Insulation: Replace all piping downstream of the Tee’s serving the boiler

room unit heater. Piping to be copper. Provide new insulation w/ PVC jacketing on all

new pipes.

Include all necessary piping modifications, valves, fittings, insulation, supports, and accessories

for a complete installation.

3. Electrical Scope

The Mechanical Contractor shall carry all associated electrical work, including:

• Disconnect and remove existing electrical connections.

• Provide new power wiring from the existing electrical panel to the new boiler and pumps.

• Provide new breakers, disconnects, conduit, wiring, and associated electrical components

as required.

4. DDC Controls

The Mechanical Contractor shall carry the complete DDC controls scope utilizing Honeywell

Optimizer Controls, furnished and installed by:

A+ Controls

4 Commercial Road, Scarborough, ME 04084

Controls shall include boiler enable/disable, supply and return temperature monitoring, outdoor

air reset, pump start/stop, VFD speed control, differential pressure control, equipment status,

alarms, and all necessary sensors, wiring, programming, and commissioning. Integrate with the

existing BAS.

5. Testing & Commissioning

Provide complete system flushing, pressure testing, boiler startup, combustion testing, pump and

VFD setup, DDC programming, and functional testing. Verify proper operation of all equipment

and safety controls.

6. General Requirements

• Field verify all existing equipment capacities, dimensions, electrical requirements, and

piping connections before ordering.

• Provide equipment submittals for approval prior to procurement.

• Perform all work in accordance with applicable codes and manufacturer requirements.

• Coordinate shutdowns with the Owner.

• Provide all required permits, warranties, O&M manuals, and owner training.

The Mechanical Contractor shall be responsible for providing a complete, fully operational

boiler plant, including all mechanical, electrical, and controls work.

ATTACHMENT 2

AGREEMENT BETWEEN THE

PORTLAND WATER DISTRICT

AND

«COMPANY_NAME»

1/14/26

AGREEMENT entered into this

day of «MONTH», 2025 by and between the

PORTLAND WATER DISTRICT, a quasi-municipal corporation, with a mailing address of P.O. Box

3553, Portland, ME 04104-3553 (hereinafter “PWD”), and «COMPANY_NAME» a Maine

corporation located at «ADDRESS» hereinafter the (“CONTRACTOR”).

W I T N E S S E T H:

WHEREAS, PWD has solicited bids for «PROJECT_TITLE»; and

WHEREAS, after review of the bids, PWD has determined that the CONTRACTOR has the

requisite knowledge and expertise to perform the work needed by PWD;

NOW, THEREFORE, in consideration of the mutual promises made by each party to the

other, the parties covenant and agree as follows:

1. The CONTRACTOR will furnish the materials, supplies, equipment and labor (hereinafter

the “Work”), in accordance with the specifications and instructions issued to the

CONTRACTOR by PWD and in accordance with CONTRACTOR's proposal. A copy of the

specifications is attached hereto and incorporated herein as Exhibit A. A copy of the

CONTRACTOR’s proposal is attached hereto as Exhibit B.

In the event of a conflict between the attachments and this Agreement, this agreement

shall govern.

2. CONTRACTOR covenants and agrees that all Work performed and furnished hereunder

shall be free from all defects, and that all Work shall be performed in a good

workmanlike manner. Unless a longer warranty period is specified by CONTRACTOR, all

Work provided hereunder shall be warranted by CONTRACTOR for one (1) full year from

the date of completion of all Work hereunder and acceptance thereof by the PWD.

1 of 5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Cape Elizabeth WWTF Boiler Replacement

Attachment Preview

See also