Request for Proposals - Historic Structure Report for the Hotel Metropolitan

Location:	Kentucky
Posted:	Mar 5, 2026
Due:	Mar 31, 2026
Agency:	City of Paducah
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services
Publication URL:	To access bid details, please log in.

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Request for Proposals

Historic Structure Report for the Hotel Metropolitan

Paducah, Kentucky

Response Due Date:

General Information

Document Type: Request for Proposals

Posted Date:

March 4, 2026

Response Due Date: March 31, 2026 at 4:30 p.m. CST

Office Address and Point of Contact

Hope Reasons

Projects and Grants Coordinator

City of Paducah

300 South 5th Street

Paducah, KY 42003

hreasons@paducahky.gov

270-444-8509

INTRODUCTION

The City of Paducah, in partnership with the Uppertown Heritage Foundation, invites qualified

professional consultants to submit proposals for the preparation of a Historic Structure Report

(HSR) for the Hotel Metropolitan, located at 724 Oscar Cross Avenue, Paducah, Kentucky. The

purpose of this project is to provide a foundation of documentation and information about the

subject building and the surrounding historic landscape.

The Uppertown Heritage Foundation (UHF) and the City of Paducah (City) recognize the

significant and unique character of the Hotel Metropolitan and are committed to ensuring the

museum will be enjoyed and used by future generations. Toward that end, the City intends to

commission a Historic Structure Report that will include a current condition assessment and

plan for future maintenance and restoration that are appropriate for the architectural style,

historic character, and period materials originally associated with the building and that will

provide an original plan for the historic landscape surrounding the building at the time of

construction.

This project is funded through a grant from the Mellon Foundation and must be conducted in

accordance with the Secretary of the Interior’s Standards for the Treatment of Historic

Properties. The City of Paducah will serve as the procuring entity and fiscal agent, and

the Uppertown Heritage Foundation is the property owner.

ABOUT THE HOTEL METROPOLITAN

The Hotel Metropolitan is a restored segregation era hotel that now serves as a museum and

cultural space. A place of safety and refuge during racial segregation, noted artists, athletes,

entrepreneurs, and intellectuals such as Louis Armstrong, Duke Ellington, B.B. King, Ella

Fitzgerald, Thurgood Marshall, the Harlem Globetrotters, and Negro Baseball League teams

stayed there. In 2002, the National Park Service listed the property in the National Register of

Historic Places, and it remains a repository of history that illustrates African Americans'

struggles, accomplishments, and fortitude. Listed in the Negro Motorist Green Book by Victor

Hugo Green, and a part of the famed Chitlin’ Circuit, the Hotel Metropolitan exists as a cultural

monument to Women's history, entrepreneurship, arts and culture, and a once thriving middle-

class Black community.

SCOPE OF SERVICES

The consultant shall prepare a comprehensive Historic Structure Report for the entire

building. In line with Preservation Brief 43, the scope of the HSR includes background research;

non-destructive evaluation of foundations, framing, load-bearing walls, floors, roof systems, and

structural connections; photographic documentation; annotated drawings or diagrams; analysis

of observed conditions; phased recommendations short-term, long-term); and cost estimates.

All recommendations shall be consistent with the Secretary of the Interior’s Standards and

prioritize preservation of historic fabric.

The consultant team must meet the Professional Qualification Standards within the Code of

Federal Regulation, 36 CFR Part 61 (see Attachment B) and have the necessary breadth of

knowledge, experience, and resources to undertake and successfully complete the project. The

consultant or consultant team should have the professional expertise in completing historic

structure reports and related studies and should include the following disciplines: Historic

architecture, architectural history, and historical research. Structural and MEP engineering

consultants may be needed to provide condition assessments, recommendations and actual

cost estimates for the work determined to be needed

PROPOSAL FORMAT

All proposals shall include the following information. Any proposal which does not include all

of the items listed below may be considered non-responsive.

Proposals should be PDFs of 8.5” X 11” documents. The proposal should be organized in the

following format with a section for each letter below and all pages of the proposals shall be

numbered:

a. Transmittal Letter: Include the following: Firm name, address, primary contact

person, and contact’s phone number and email. Please include a statement expressing

willingness to negotiate a mutually agreeable start date for the project. Completion should be

within 6 months of start date. (If proposing a longer schedule, please explain rationale.)

b. Introduction: Provide a synopsis of the firm’s background, history, and services

provided (including areas of expertise), and provide a statement indicating the firm’s

understanding of the project’s objectives, scope and requirements.

c. Project Approach and Schedule: Please give a detailed description of the

proposed methodology, techniques, and procedures to be used in carrying out the components

of the “Scope of Services” specifically noting any suggested additions or deletions to the

requested scope. Include a timeline that specifies the projected completion date for each project

task, a projected delivery date for each of the project deliverables, and a projected final project

completion date.

d. Project Team and Qualifications:

Organizational Chart - An organization chart and staffing plan with the name and role of each

team member who will be assigned to perform work on this project, including any sub-

consultants. Include each person’s role and the anticipated amount of time each will actually

work on the project.

Resumes - A resume for each person on the team with a detailed description of related project

experience.

Firm References (3) - Please list the client name, contact person, title of contact person, and

telephone number of at least three clients for whom similar work has been performed in the

past.

e. Project Fee: The work will be performed on a fixed price basis. The City will

consider the proposed fees in its overall evaluation of the proposals. Please provide a not-to-

exceed cost for all services including all fees and expenses. Also, please provide a fee schedule

for any supplemental charges that may be charged for additional unforeseen work tasks, if such

services should be required via a future contract addendum, such as

conducting additional presentations, additional research, etc.

EVALUATION

Proposals will be evaluated using a qualifications-based selection process, with consideration of

the lowest responsive and responsible price. The proposals will be evaluated by

the City according to the following criteria. A total of 100 points is possible.

Specific plans or methodology to be used to perform the services - 30 points

Qualifications of firm and assigned personnel - 30 points

Consultant’s fee schedule – 25 points

3 References -15 points

DELIVERABLES

Deliverables shall include one digital final Historic Structure Report in digital (PDF and editable)

format, completed as defined in Attachment A of this RFP. In addition, three printed, bound

copies will also be included in the deliverables. All work products shall become the property of

the City of Paducah and UHF.

QUESTIONS

Bidders shall carefully examine this bid and any addenda issued by the City of Paducah.

Bidders shall seek clarification of any ambiguity, conflict, omission or other error in this bid in

writing. Oral comments or communications do not form any part of this bid offering. Questions

should be addressed to the City of Paducah in writing. If the answer materially affects this

procurement, the information will be issued in an addendum and made available on the City’s

website (www.paducahky.gov). Written communications should be addressed as follows:

City of Paducah

Hope Reasons, Projects and Grants Coordinator

300 South 5th Street

Paducah, KY 42003

Email – hreasons@paducahky.gov

The deadline for questions/comments is March 18, 2026

GENERAL CONDITIONS

City of Paducah Rights Reserved

• The City reserves the right, in its sole discretion, to reject any or all submissions,

reissue a subsequent RFP, terminate, restructure or amend this procurement

process at any time.

• The City may contact any consultant after receiving its submittal to seek clarification

on any portion thereof.

• The City reserves the right to request additional information from any consultant if

the City deems such information necessary to further evaluate the consultant’s

qualifications.

• The City reserves the right to select several consultants to perform tasks defined in

this RFP.

• The City reserves the right to retain and continue funding consultants selected as a

result of this RFP without further solicitation of services, if additional funding

becomes available in the future.

All RFP material submitted to the City becomes the property of the City and will not be returned

to the vendor. The City of Paducah does not discriminate on the basis of race, color, national

origin, sex, age, religion or disability, and provides, upon request, reasonable

accommodation, including auxiliary aids and services, to afford an individual with a

disability an equal opportunity to participate in all services, programs and activities.

ATTACHMENT A

CONTENT AND ORGANIZATION OF FINAL REPORT

Cover Page

Table of Contents

Introduction

Study Summary

Project Data

Part 1 - Developmental History

Historical Background and Context

Chronology of Development and Use

Physical Description

Evaluation of Significance

Condition Assessment

Part 2 - Treatment and Work Recommendations

Historic Preservation Objectives

Requirements for Work

Work Recommendations and Alternatives

Bibliography

Appendices

Supplemental Record of Work Performed (section often added later)

Completion Report

Technical Data (on work completed)

Introduction. This section includes a concise account of research and investigation findings and

recommendations for treatment and use, and a record of project administrative data.

■ Study Summary; - a brief statement of the purpose, findings, and recommendations of the

study, including major research findings, key issues addressed by the study, and a summary of

recommendations for treatment and use .

■ Project Data - a summary of project administrative data (e.g., location, ownership, and

landmark status of property) and the methodology and project participants .

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.