CITY OF PADUCAH, KENTUCKY
Public Works Department
2026 – City Hall Stabilization Project
300 S. 5th Street
ADDENDUM #1
March 5, 2026
This document is an Amendment of the Plans and Specifications for the 2026 City Hall Stabilization Project that is located
at 300 South 5th Street and shall be a part of and included in the Contract. When the Addendum conflicts with the
original Specifications and/or Drawings, this Addendum shall govern.
RFQ 2026-CITY HALL STABILIZATION PROJECT INǪUIRY
1. Pre-Bid Meeting: The sign-in sheet of the attendees at the Mandatory Pre-Bid Meeting
held on February 19, 2026, is attached.
2. Questions Received: The following are answers addressing questions received from
bidders
Question 1: Page 1, 1st Paragraph. We assume Statement of Proposal and other
references to RFǪ should be understood to all mean Request for A/E Proposal.
Correct?
Answer: Yes
Question 2: Page 1, 1st Paragraph. We assume that historic preservation requires
our services to provide an Architectural Historic Preservationist for consultation.
Correct?
Answer: Yes
Question 3: Page 1, 1st Paragraph. We assume that construction administration
should be understood to mean typical A/E Construction Administration in support of
the Contract Documents and not taking on the roll of Owner Agent. Correct?
Answer: No, Sec 4, No. 7 states a project manager to oversee the entire project life
cycle from planning & design to construction & closeout will be provided by the
awarded firm.
Question 4: Page 1, 1st Paragraph. We assume that inspection should be understood
to mean Special Inspections that will be required as part of the project and meeting
Chapter 17 of Kentucky Building Code requirements for very specific structural
inspections. Correct?
Answer: Yes
Question 5: Page 1, Last Paragraph. Per the Pre-Bid Meeting, we understand external
water drainage system should also include water infiltration at the podium and vehicle
ramp retraining walls. Correct?
Answer: Yes
Question 6: Page 2, Section 4, No 2. The documents note it is expected to “meet
regularly for design”. What frequency is considered “regularly”?
Answer: Minimum monthly
Question 7: Page 2, subsection 8. We assume that a Resident Observer is not being
requested but that there shall be daily visits by the A/E with reports. Correct?
Answer: Yes
Question 8: Page 2, subsection 8. We assume that a Construction Manager is not
requested nor is it the A/E to function as Owner’s Agent. However, that the
Contractor will have daily project supervision and management of the site. Correct?
Answer: Sec 4 No 7 – project manager will maintain regular communication with
construction contractor
Question 9: Page 3, subsection 6. We assume that the Board of Commissioners
Presentation and Project Award is to cover our statement of qualifications and our
proposal basis as it is not possible to present an action plan before Project Award.
Correct?
Answer: Yes
Question 10: Page 4 - Submittal of Cover Letter. (2) pages of financial information?
Clarification of “financial information”
requested.
Answer: Statement of financial stability can be general or profit and loss statement for
most recent quarter.
Question 11: Page 6 Section No 7-Finalists. Why was KRS 45A.370 Competitive
negotiation deemed the appropriate statute to base proposal review upon?
Answer: Proposal includes construction administration and inspection and therefore
doesn't qualify for non-competitive procurement under KRS 45A.380(3)
Question 12: Page 6, Tab D: Cost Proposals. We assume that the proposal shall be a
lump sum for each project component with a written basis of proposal. In addition,
the A/E Hour Rate Schedule shall be provided. Correct?
Answer: Yes
Question 13: Based on observations during the pre-bid meeting, we believe that
structural repair of the degraded concrete podium joists should be added to the
project scope. Is this acceptable?
Answer: Yes
Question 14: There is no mention of assessment of existing conditions of either the
canopy of the external drainage services as part of the scope of services. Have these
systems already been assessed? If so, are those reports available.
Answer: Yes, additional assessment will be needed to determine appropriate design, PH 1
docs & latest assessment reports will be provided.
Question 15: As the City desires that city Hall remain occupied during construction, is
it the Owner’s desire that loud,
disruptive demolitions take place in the evenings after visitors and staff have left for
the day?
Answer: This will need to be addressed on an individual process basis. At times,
evening/weekend work may be necessary.
Question 16: Because the project involves work on the historic City Hall building,
which is listed on the National Register of Historic Places, please describe the
source(s) and structure of the funding being used to support this undertaking.
Specifically, identify whether any portion of the project is being financed with federal
or state funds, federal grants, or federal approvals that may trigger Section 106
review under the National Historic Preservation Act. If federal funding is involved,
please outline the anticipated federal agency involvement and the City’s plan for
complying with Section 106 requirements.”
Answer: Funding will be all City Funding. No federal or state funds will be used.
3. Confirmation: Bidders shall Acknowledge Receipt of this Addendum by signing the last
sheet of this Addendum and returning to this office via e-mail at cyarber@paducahky.gov
City of Paducah
Chris Yarber
Chris Yarber
Director of Public Works
CONFIRMATION
BIDDERS shall Acknowledge Receipt of This Addendum by Signing below and returning to this office via e-mail
cyarber@paducahky.gov
BIDDER: _______________________________________________________
BY: ___________________________________ DATE: __________________
TITLE: _________________________________________________________
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
