2026 Parking Lot and Alley Program

Notice to Bidders Bid 26-033

2026 Parking Lot & Alley Maintenance Program

Sealed Bids will be received by the City of Elgin, Illinois (Owner) electronically by the Purchasing Department, until 3:00 P.M., local time, on Thursday, August 13, 2026, for the 2026 Parking Lot & Alley Maintenance Program.

At said place and time, and promptly thereafter, all Bids that have been duly received will be publicly opened and tab sheets will be sent to all bidders.

The specifications and bidding documents are available for viewing and download for no cost at: https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx , the City of Elgin’s electronic bidding web portal. An original bid bond (in the amount of 5% of the original bid amount) must be delivered to the City of Elgin Purchasing Department, 150 Dexter Court no later than 12:00 P.M. on Thursday, August 13, 2026. All other bid documents shall be uploaded to https://cityofelgin.ionwave.net/CurrentSourcingEvents.aspx .

Bidders may schedule an inspection to support their investigation of determining their cost to complete the work. Bids will be received for a single prime Contract. Bids shall be on a unit price basis..

The proposed work includes, but is not limited to, 7 alleys and 4 parking lots making up the base bid, and 1 alley as an alternate bid location. All the alleys and parking lots are located throughout the City of Elgin, Illinois. Their improvements include, but are not limited to, HMA removal/replacement, PCC pavement removal/replacement, aggregate base repair, curb and gutter removal and replacement, sidewalk & ADA curb ramp upgrades, removal and replacement of light pole & pole foundation, pavement striping, frame adjustments, and drainage improvements, where applicable.

Locations of these improvements are as follows: 1) 169 Dexter Avenue parking lot; 2) The Centre of Elgin North parking lot; 3) Alley Between 109 and 113 E. Highland Avenue (South of Highland Avenue); 4) Elgin Fire Station No. 3 parking lot (2455 Royal Blvd.); 5) LaSalle Place alley between Wing Street/N. McLean Blvd. and Kaskaskia Avenue; 6) LaSalle Place alley between Harlan Avenue and Kaskaskia Avenue; 7) Kaskaskia Avenue alley between Kane Avenue and the west terminus; 8) North Spring Street alley between Lovell Street and Center Street; 9) North Spring Street alley between Cooper Avenue and Slade Avenue; 10) North Spring Street alley between Slade Avenue and Lincoln Avenue; 11) Oakland Avenue alley between Liberty Street and Preston Street; and (Alt.) 12) Parking lot located at the intersection of Fulton Street and Villa Street. The total length of the project’s alleys is 3,339 FT (0.63 miles); the total area of the project’s parking lots (base bid) is 4,384 SY; and the alternate bid parking lot area is 1,799 SY.

All proposals must be accompanied by a bid bond, certified or cashier’s or a bank draft in an amount equal to at least five percent (5%) of the bid, payable without condition to the City of Elgin, Illinois, which sum shall be forfeited in case the successful bidder fails to enter into a binding contract and provide a properly executed contract surety bond within 15 days after the contract is awarded by the City Council.

The successful bidder shall be required to furnish a Performance and Payment Bond equal to one hundred percent (100%) of the total contract price as security for the faithful performance and the payment of all bills and obligations arising from the performance of the contract.

The successful bidder and all Subcontractors shall be required to conform to the labor standards set forth in the Contract Documents. The successful bidder shall pay prevailing wage and shall provide certified payrolls to the City for the duration of the Project.

The successful bidder shall submit a list of qualified references for projects similar size and scope of the project.

Proposal withdrawn may not be resubmitted at the same letting.

Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry out the work. The right is reserved to reject any or all bids or to waive technicalities and any informality in any bid.

This is an Illinois Prevailing Wage Project. It follows the Elgin Responsible Bidders Ordinance and Elgin Residency Requirements.

There will be no pre-bid meeting regarding this project and any questions shall be directed to the following for additional information and clarifications:

Questions regarding the bidding process, bonds, or bidding software can be directed to Nickon Etminan, Procurement Manager at (847) 931-5606 or nickon.etminan@elginil.gov . Questions regarding this bid package can be directed to Aaron Neal, Public Works Superintendent by email at neal_a@cityofelgin.org . Technical questions regarding the scope of work, must be submitted before 12:00 PM, Friday, August 7, 2026, and should be addressed to Doug Masters, Project Manager, Thomas Engineering Group, LLC by email at dougm@thomas-engineering.com .

Dated: July 30, 2026

Nickon Etminan

Procurement Manager

City of Elgin