DRI Small Projects - Contractor RFQ

Village of Johnson City
REQUEST FOR QUALIFICATIONS
for
Building Contractors for Small Project Fund
BACKGROUND: The Village of Johnson is seeking qualified contractors to parcipate in their
Downtown Revitalizaon Iniave Small Project Fund funded through NYS Homes and
Community Renewal. The program will renovate downtown buildings with project budgets
ranging from $10,000 to just over $100,000. The Village has hired Thoma Development
Consultants to assist in the administraon of the program. In addion to General Contractors,
typical trades may include, but are not limited to, roofing, electrical, plumbing, HVAC, masonry,
painng, signage, awnings, and lead remediaon. All work will be undertaken within the Village
of Johnson City.
QUALIFICATIONS: In order to be added to the parcipang contractor list for this program,
interested contractors will need to complete an applicaon form; supply references and proof of
proper insurance. Proof of insurance must include general liability coverage in a minimum
amount of one million dollars, workers' compensaon coverage, and disability benefits
coverage. The Village of Johnson City, State of New York and the Housing Trust Fund Corporaon
must be listed as addional insured. Please note that electricians and plumbers must be
licensed to work within the Village of Johnson City.
M/WBE firms are strongly encouraged to apply and parcipate in the program.
APPLICATION:
Applicaons can be obtained by
EMAIL: trista@thomadevelopment.com
or
PHONE: Thoma Development at 607-753-1433.
Applicaons should be returned via to trista@thomadevelopment.com or by mail to Thoma
Development Consultants, 34 Tompkins Street, Cortland, NY 13045 by September 25, 2026.

Village of Johnson City
CONTRACTOR PARTICIPATION GUIDELINES
Funded By:
New York State
Homes and Community Renewal
CONTRACTOR PARTICIPATION GUIDELINES

Contractors who can meet the following qualifications and comply with the procedures set forth below,
will be placed on the qualified contractors list and categorized according to their area(s) of expertise. The
list will be provided to Program participants, who will select the contractors they wish to bid on their
project.
A. ELIGIBILITY
1. Insurance: Contractors must provide proof of insurance in the following amount: General liability
coverage in a minimum amount of $1,000,000; workers' compensation coverage, and disability
benefits coverage.
If the contractor uses subcontractor labor, subcontractors must be insured, and verification must
be provided. Any/all persons working on Small Project Funds projects must be covered by general/
personal liability insurance and worker's compensation. Contractor must have current insurance on file to
be eligible to participate in the program. It is recommended that the Recipient, State of New York and the
Housing Trust Fund Corporation, and the Village of Johnson City be listed as additional insured.
2. Job References: A detailed list of three local jobs, two performed during the last six months and one
performed over one year ago, must be submitted. Please include name, address, telephone number, and
description of work performed.
3. Delisting of Contractors: Contractors may be removed from the eligibility list on one or more of the
following grounds: (a) continuous poor workmanship and/or poor contractor representation; (b)
abandonment of a job or repeated failure to complete the contract within the specified time limit; (c)
contractor's insolvency, bankruptcy, or other conduct or condition which has resulted in a monetary loss
to a homeowner or to the Village in connection with contract work; and (d) for additional reasons
deemed relevant by the Village on a case-by-case basis.
B. WORK WRITE-UPS AND SPECIFICATIONS
In order to facilitate and promote greater fairness in the bidding process, bid documents will contain
clear and concise materials and installation specifications and standards. Brand names or equivalents will
be specified where appropriate. Any substitutions must be approved by the Village or its consultant prior
to submitting a bid.
C. BIDDING PROCEDURES AND CONTRACT AWARDS
Contracts will be between the property owner and the contractor. The Village and/or its consultant will
provide assistance to the property owner in the selection of a contractor, if requested. Property owners
will be encouraged to select from the qualified contractors list. To be selected, the contractor must be
qualified per paragraph A above. All bids must be returned by the bid return date, which is specified on
the individual bid sheet(s). In the majority of cases, contracts are awarded to the lowest bidder. However,
the property owner and the Village reserve the right to award contracts based upon other
considerations when deemed in the best interest of the program.
CONTRACTOR PARTICIPATION GUIDELINES

D. BILLING AND PAYMENT PROCEDURES
All work will be paid by the property owner/participant upon submission of a detailed invoice.
Contractors are encouraged to discuss a schedule of progress payments with the property
owner/participant prior to the start of a project. Interim inspections by the Code Office may be required
depending on the scope of work.
E.BUILDING PERMITS
The Contractor is responsible for obtaining building permits for work it will be performing. The
contractor is encouraged to contact the Code Enforcement Officer upon award of contract regarding permit
requirements. No payments will be made unless proper permits are secured and necessary inspections
from the Code Enforcement Officer are conducted.
F.PRIVACY DISCLOSURE
The Village and it's Representative, New York State, the New York State Housing Trust Fund Corporation,
and Homes and Community Renewal, shall be permitted by the contractor to have full access to, and right
to examine any pertinent books, documents, papers, and records of the contractor involving transactions
related to Small Project Fund Projects, during the period of the project, and for three (3) years from the
date of final payment or until all findings of an audit or monitoring, if pertinent, have been resolved to the
satisfaction of the State of New York.
Municipality: Village of Johnson City
Address: 60 Lester Ave
Johnson City NY 13790
CONTRACTOR PARTICIPATION GUIDELINES

CONTRACTOR APPLICATION FORM
Contractor's Business Name: ______________________________________________________
Contractor's Name: ______________________________________________________________
Address: _______________________________________________________________________
_______________________________________________________________________
Telephone Number: Alternate Number: _________________________
Fax Number: _________________________ Cell Number: _________________________
Email Address:
Type of Work: ___________________________________________________________________
Are you certified to work with Lead Based Paint? Yes No
(If yes, please send copy of Lead Training Certificate)
Are you certified to work with Asbestos? Yes No
(If yes, please send copy of Asbestos Training Certificate)
Are you a Certified Minority-Owned or Women-Owned Business Enterprise (MWBE), registered
with NYS? Yes No (If yes, please send copy of Certification)
JOB REFERENCES
1. Name: ________________________________________Telephone:_____________________
Address:_______________________________________________________________________
Date Work Performed: ___________________________________________________________
Description of Work: _____________________________________________________________
_______________________________________________________________________________
2. Name: ________________________________________Telephone:_____________________
Address:_______________________________________________________________________
Date Work Performed: ___________________________________________________________
Description of Work: _____________________________________________________________
_______________________________________________________________________________
3. Name: ________________________________________Telephone:_____________________
Address:_______________________________________________________________________
Date Work Performed: ___________________________________________________________
Description of Work: _____________________________________________________________
CONTRACTOR PARTICIPATION GUIDELINES

I have read the "Contractor Participation Guidelines" brochure and agree to abide by all
terms and conditions set forth by the above, in connection with any work performed for the
above-mentioned municipality's Housing Rehabilitation Program.
______________________________________ _____________________________________
Print Name Signature
________________________
Date
Contractor ID Number (Social Security Number or Federal ID Number):_____________________
Return completed application to: Thoma Development Consultants, 34 Tompkins Street,
Cortland, NY 13045, or trista@thomadevelopment.com along with the following:
Insurance Certificates (or have insurance company mail certificate) listing the State of
New York, the Housing Trust Fund Corporation, and the Village of Johnson City as
additional insured, c/o Thoma Development Consultants, 34 Tompkins Street, Cortland,
NY 13045
Lead Training Certificate (if applicable)
MWBE Certification (if applicable)
Asbestos Training Certification (if applicable)
CONTRACTOR PARTICIPATION GUIDELINES

CONFLICT OF INTEREST DISCLOSURE
Under certain circumstances, a contractor may have what is known as a "conflict of interest" and may
need a waiver in order to participate in the Program. For example, a conflict of interest may be present if the
applicant is related to an employee, officer, or elected official. There are other cases where a conflict of
interest may also be present. Please answer the questions below to help us determine if a conflict may be
present. If so, we may undertake the process necessary to secure a waiver from the funding source, on your
behalf. Waivers of conflicts cannot be guaranteed by the municipality but are reviewed and granted by the
New York State Office of Community Renewal.
*DISCLOSURE*
Please answer YES or NO to all questions listed below so that we may make a determination
of whether any conflicts may be applicable to your participation in this program. Answer for all
applicants if there is more than one applicant.
Y N 1. Are you now, or have you ever been an employee, agent, consultant, an officer, or
an elected or appointed official of a New York State Town, Village, or Village? If so,
please provide information below:
___________________________________________________________________
Y N 2. Are you related to an employee, agent, consultant, officer, or elected or
appointed official of a New York State Town, Village, or Village (i.e.: are you
related
to a Supervisor/Mayor, Town, Village, or Village Clerk, a Member of any Town/
Village/Village Board, or someone that works in the Department of Public Works/
Highway Department, etc.) If so, please indicate to whom you are related and
the relationship below:
___________________________________________________________________
Y N 3. Do you have a business connection to any of the people listed above in #1?
If so, please note the relationship below:
__________________________________________________________________
I/we, the undersigned, certify that the above information is true to the best of my/our knowledge:
Signed: __________________________________ Date: ______________
Signed: __________________________________ Date: ______________
CONTRACTOR PARTICIPATION GUIDELINES