Bid 1890 - On Paper

Location:	Louisiana
Posted:	Jan 14, 2026
Due:	Jan 29, 2026
Agency:	St. Tammany Parish Public Schools
Type of Government:	State & Local
Category:	89 - Subsistence (Food)
Solicitation No:	Bid 1890
Publication URL:	To access bid details, please log in.

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ST. TAMMANY PARISH SCHOOL BOARD

COVINGTON, LOUISIANA

BID # 1890 ON PAPER

The St. Tammany Parish School Board (STPSB) will receive sealed bids until 2:00 PM Thursday,

January 29, 2026 for PAPER in accordance with the following instructions and attached

specifications.

1. Bids shall be submitted on the attached bid form. All bids shall be received and date stamped

by the STPSB office located at 321 N. Theard Street, Covington, Louisiana 70433 by one of the

methods below. All Bids shall be in a sealed envelope clearly labeled on the outside “BID #1890

ON PAPER – JANUARY 29, 2026.” All bids arriving after this date and time or not in the proper

location or format will be returned unopened to the bidders. The responsibility for timely

delivery rests solely with the bidder. Bids delayed through any means of delivery service and

arriving after the deadline will not be accepted. Bids submitted without this form will be

considered non-responsive. Bids may not be withdrawn for at least thirty (30) days following

the scheduled closing time for receipt of bids.

2. Bids may be sent via registered or certified mail, UPS or FedEx with a return receipt requested,

hand delivered by bidder or his/her agent in which instance the deliverer shall be provided a

written receipt.

3. Alternatively, bidders also have the option to submit electronically at

www.centralbidding.com.

4. You may find related bid materials including detailed specifications necessary to complete

your bid at www.centralbidding.com and/or www.stpsb.org/bids.

5. At the time set for the opening of bids, their contents will be publicly opened and read aloud

for the information of bidders and others properly interested who may be present in person

or by representative.

6. Bid price shall include delivery charges to individual schools and offices throughout St.

Tammany Parish (Current list of locations included on ATTACHMENT A). Locations may be

updated at anytime.

7. Delivery is defined as driver unloading paper from the delivery truck and placing the paper

inside the building. The driver is not required to distribute the paper throughout the school

or office. Awarded bidder personnel shall be easily identified by the use of identification

badge, uniform or shirt with the awarded bidder’s logo clearly visible. Vehicles used by

awarded bidder shall have magnetic or a removable logo sign identifying the awarded bidder

name. In the case of a truckload delivery, the School Board will provide a forklift and driver to

remove palleted paper from the rear of the delivery truck. Length of time for delivery shall be

stated as part of bid. Bidders are cautioned to quote realistic delivery times.

8. Sales tax IS NOT to be included in your bid price. St. Tammany Parish School Board is exempt

from sales tax as provided by LA R.S. 47:301(8)(c). Sales tax exemption only applies to

purchases between St. Tammany Parish School Board and the contractor/vendor. Sales tax

exemption does not apply to purchases made directly by the contractor/vendor to other

companies on behalf of the school board. Those purchases are not sales tax exempt.

9. Schools and offices of the St. Tammany Parish School Board will order paper from the

successful bidder as needed. There will be a ten (10) case minimum order unless vendor

agrees to accept a smaller order at the same case price.

10. Prices on this bid must be valid from bid award and ending June 30, 2026 with an option to

extend the prices through December 31, 2026, if both parties agree to do so. Bid will be

awarded on an “All or None” Basis.

11. The quantities listed on the bid form are estimates based on purchases made during the

current fiscal year period. The estimates do not indicate the actual quantity that will be

ordered. Actual quantities may be more or less than the quantities listed. Because of lack of

storage facilities, orders will be placed on a monthly or “as needed” basis.

12. All bids must be accompanied by a bid security in the form of an original, fully executed bid

bond, certified check, cashier’s check or money order in the amount of 5% of the total amount

of the bid based on the approximate quantities listed on the bid form and/or your price quote.

Bids will not be considered unless the required bid security is provided in the correct

amount.

13. If submitting a bid electronically, bid security must be in the form of an original, valid fully

executed bid bond. A copy of the fully, executed bid bond must be included in your bid

documents and the original, fully executed bid bond must be received by the STPSB office

within 48 hours of the bid opening. Cashier’s check, certified check or money order will not

be accepted for an electronic bid. Failure to comply will cause your bid to be non-responsive.

14. A performance bond in the amount of five percent (5%) the total amount of the bid based on

the approximate quantities listed on the bid form will be required from the successful bidder.

15. All samples shall be delivered to the STPSB, Attn: Purchasing Department, 321 N. Theard

Street, Covington LA. 70433 no later than the scheduled bid opening date. The exterior

package of the sample should be labeled referencing Bid #1890 Paper SAMPLES.

16. Bidders must provide one (1) sample ream of 8-1/2” x 11” paper, and one (1) sample ream of

8-1/2” x 14” with bid submittal and shall also provide catalog cuts, descriptive literature and

detailed specifications on products being offered. Samples must be provided free of charge to

the STPSB. Sample(s) must reflect the same product what will be shipped, if awarded. If not

destroyed or consumed in testing or evaluation, sample will be returned, upon request, at the

bidder’s expense. The STPSB reserves the right to damage or destroy sample if it is considered

reasonably necessary to do so for the purpose of testing, inspection or evaluation.

17. Purchase orders will be issued for each order. Purchase order numbers must be included on

all invoices, delivery memorandum, bills of lading, packaging and correspondence.

18. Cash discounts, if offered, will be taken into consideration in determining the low bidder.

DISCOUNTS LESS THAN THIRTY (30) DAYS WILL NOT BE CONSIDERED IN MAKING AN AWARD.

Beginning date for discount period shall be determined by date of invoice or date of delivery

of merchandise whichever occurs last.

19. The attached Firearm Anti-Discriminatory Act 581 (SB 234) Disclosure (Attachment B) must be

completed and signed by an authorized company official.

20. In accordance with LA Revised Statute 38:2252, “Preference is hereby given to materials,

supplies and provisions, produced, manufactured or grown in Louisiana, quality being equal

to articles offered by competitors outside of the state.” As a bidder you must indicate on your

bid response that you are claiming a preference.

21. Successful bidder must consent to and yield to the exclusive venue and jurisdiction of the 22nd

Judicial District Court for the Parish of St. Tammany, and waive any and all claims of

entitlement to removal of any case from this jurisdiction, including any removal to any Federal

Court, in connection with any proposal or bid.

22. It is the intent of the specifications to invite bids on high quality merchandise. Mentioning a

brand, manufacturer, and number is done only to establish the standard of quality desired. It

is not the intent to eliminate brands of equal quality but instead to set forth and convey to

prospective bidders the general style, type, character, and quality of the product desired.

23. The successful bidder(s) shall furnish a Certificate of Insurance within fifteen (15) calendar

days following award but prior to start of service. Certificate shall provide for 30-day notice of

cancellation, specifically name St. Tammany Parish School Board, its officers, and/or officials

as additional insured, and:

a) Comprehensive General Liability - $1,000,000.00 combined single limit. Coverage

to include premises, operations, contractor’s protective liability, products and

completed operation, contractual liability.

b) Comprehensive General Automobile Liability Insurance with minimum limits of

Bodily Injury – Each Person $1,000,000.00, Bodily Injury – Each Occurrence

$1,000,000.00, Property Damage – Each Occurrence $1,000,000.00. Coverage

shall be written to include all owned, non-owned and hired vehicles.

c) Workers’ Compensation - State of Louisiana, Employer’s Liability, Statutory

requirements $1,000,000.00. Provide waiver of subrogation in favor of the St.

Tammany Parish School Board.

24. The School Board reserves the right to select a higher priced item where, in the judgment of

the School Board, such item is of superior quality or design or would be more suitable for the

purpose intended. The School Board further reserves the right to adjust quantities by

increasing or decreasing and to reject any and all bids.

ST TAMMANY PARISH SCHOOL BOARD

SPECIFICATIONS AND BID FORM ON PAPER

BID # 1890 - January 29, 2026

The following paper is to be No. 1 Grade Xerographic or No. 1 Grade Xerographic Multi-Purpose. Paper

is to be mill/factory cut, mill/factory wrapped in moisture proof wrappers, and packaged in cases. Bids

will not be accepted on No. 1 Xerographic recycled paper.

ITEM 1: 8-1/2" x 11" - 20 lb., 92 Brightness, White, No. 1 Grade Xerographic Paper

Quantity – Approximately 5,000 cases

Brand Name: __________________________________________________________

Manufacturer: _________________________________________________________

# of sheets per ream: _________________ # of reams per case: _________________

Price per Case: ________________________________________________________

Length of Time for Delivery: ______________________________________________

If truckload purchased and delivered to one (1) location (approximately 1 truckload).

Price per Case: ____________________ Cases/Truckload: ____________________

Length of Time for Delivery: ______________________________________________

ITEM 2: 8-1/2" x 14" - 20 lb., 92 Brightness, White, No. 1 Grade Xerographic Paper

Quantity: - Approximately 100 cases

Brand Name: _________________________________________________________

Manufacturer: ________________________________________________________