SCADA Integration Services

SECTION I
REQUEST FOR PROPOSALS (RFP)
INSTRUCTIONS AND SPECIFICATIONS FOR:
SCADA Integration Services
Project No. 26-127
Issuance Date: October 14, 2026
The Village of Oak Park (Village) will be accepting Proposals from qualified contractors for Supervisory
Control and Data Acquisition (SCADA) integration services for the Village's drinking water system. The
Public Works Department will review and evaluate the proposals. Any agreement awarded as a result
of this Proposal will be executed by the Village Manager as authorized by the Village Board.
Proposals will be accepted at the Public Works Center, 201 South Blvd., Oak Park, IL 60302, Monday
through Friday, 7:30 a.m. to 4:00 p.m., until 3:00 p.m. local time on Wednesday, October 28, 2026.
Specifications and Proposal forms may be obtained at http://www.oak-park.us/bid or by calling the
Public Works Center at 708.358.5700.
There will not be a formal "bid opening" for the contract. Electronic signatures will be accepted on all
documents.
The Village Board reserves the right to accept or reject any and all proposals or to waive technicalities,
or to accept any item of any proposal. Information is available from Bennett Blankenship, Senior
Pumping Station Operator at 708.358.5748 or bblankenship@oak-park.us .
Submission of Proposals:
Proposals shall be submitted on the Proposal Form included herewith. Proposals shall be submitted
on official company letterhead. The proposal shall be submitted in a sealed envelope marked
"Proposal # 26-127 SCADA Integration Services", shall bear the return address of the proposer,
and shall be addressed as follows:
To: Bennett Blankenship
Senior Pumping Station Operator
Public Works Department
201 South Blvd.
Oak Park, IL 60302
Do not detach any portion of this document. Upon formal award to the successful Contractor, a
written agreement will be executed for the Project in substantially the form attached.
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SECTION II
PROPOSAL INSTRUCTIONS, TERMS AND CONDITIONS
Preparation and Submission of Proposal
The proposal must be submitted on the forms furnished and delivered to the Public Works
Department by the specific time indicated on the cover page. Proposals arriving after the specified
time will not be accepted. Mailed proposals which are delivered after the specified hour will not be
accepted regardless of the post-marked time on the envelope. All blank spaces on the proposal form
must be completed if applicable. The proposal must be signed by an authorized officer of the
Contractor entity. The proposal is contained in this document and must remain attached thereto
when submitted.
Costs of Preparation
The Village will not be responsible for any expenses incurred in preparing and submitting a Proposal
or entering into the applicable Agreement.
Award of Contract
The Village will select a Contractor it determines most advantageous, considering cost, demonstrated
competence, integrity, capacity to perform the services, and other factors or qualifications for the
type of services required. The Village also reserves the right to reject all proposals, to waive
technicalities, and to accept any item of any proposal unless the Contractor includes a restrictive
limitation. The Village may choose to inspect, investigate and interview proposers before making a
selection.
Contract Term
The initial contract term shall be from January 1, 2027 to December 31, 2027. The Village has the
right to renew the contract on an annual basis for two (2) optional one-year terms (January 1 to
December 31).
Contract Renewal
The Village will have the right to renew the contract for two (2) additional one (1) year terms with all
terms and conditions, other than price, remaining the same. The Village will allow the Bidder to
increase or decrease the contract price for each annual renewal. Upon written request from the
Bidder, on or before October 20 of each year of the Agreement, the cost of the services provided
under the Agreement may be adjusted as follows: The contractor shall submit a request for
adjustment to the Village based upon the average of the published monthly Index (as defined below)
for the period October through September for the previous year. The Index shall be the United States
Department of Labor, Bureau of Labor Chicago Statistics, Revised Consumer Price Index for all Urban
Wage Earners for Chicago-Naperville-Elgin, IL-IN-WI (all items, 1982-84 = 100).
Notwithstanding anything contained in this Request for Proposals to the contrary, an annual
adjustment shall not be greater than five percent (5.0%) of the previous year's cost for services
provided under this Agreement in any year. Any applicable adjustment shall take effect on January
1st.
Recertification
If the Village renews the contract for an additional one-year term, the Proposer will provide the Village
with a renewed certification in the form of Section VIII indicating that it continues to be eligible to
contract with units of local government. If a contractor or subcontractor is not able to certify that it
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continues to meet all requirements, it shall provide a detailed explanation of the circumstances
leading to the change in certification status.
Notice to Proceed
Work shall begin within fourteen (14) days from the Notice to Proceed from the Village. All work shall
be completed in accordance with the detailed specifications set forth herein this document.
Contractor's Certification
Contractors and all proposed subcontractors must complete the Contractor Certification in Section
VIII of this RFP. If the Contractor submits a false certification, the Village will disqualify the Contractor
from contracting, or if a contract has already been executed, it will be deemed void. If the false
certification is made by a subcontractor, then the Contractor's submitted bid will not be declared void if
the Contractor terminates the subcontract upon the Village's request after a finding that the
subcontract's certification was false.
Taxes not Applicable
The Village of Oak Park, as a municipality, pays neither Federal Excise Tax nor Illinois Retailers
Occupational Tax, and therefore these taxes should not be included in price quotations.
Withdrawal of Proposals
Any Contractor may withdraw its Proposal at any time prior to the time specified in the advertisement
as the closing time for the receipt of Proposals, by signing a request therefore. No Contractor may
withdraw or cancel its Proposal for a period of sixty (60) calendar days after the advertised closing
time for the receipt of Proposals. The successful Contractor may not withdraw or cancel its Proposal
after having been notified that the Proposal was accepted by the Village Board of Trustees.
Investigation of Contractors
The Village will make such investigations as are necessary to determine the ability of the Contractor
to fulfill Proposal requirements. If requested, the Contractor should be prepared to present evidence
to the Village of Oak Park of ability and possession of necessary facilities and financial resources to
comply with the terms of the attached specifications and Proposals. In addition, the Contractor shall
furnish the Village with any information the Village may request, and shall be prepared to show
completed work of a similar nature to that included in its Proposal. The Village reserves the right to
visit and inspect the premises and operation of any Contractor.
Compliance with Applicable Laws
The Proposer will strictly comply with all ordinances of the Village of Oak Park and Village Code and
laws of the State of Illinois.
Rejection of Contractor
The Village will reject any Proposal from any person, firm or corporation that appears to be in default
or arrears on any debt, agreement or the payment of any taxes. The Village will reject any Proposal
from a Contractor that failed to satisfactorily complete work for the Village under any previous
agreement.
Conditions
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Contractors are advised to become familiar with all conditions, instructions and specifications
governing the work. Contractors shall be presumed to have investigated the work site, conditions
and scope of the work before submitting a Proposal.
Governing Law
All agreements entered into by the Village of Oak Park are governed by the laws of the State of Illinois
without regard to conflicts of law. Any action brought to enforce an agreement with the Village of Oak
Park must be brought in the state and federal courts located in Cook County, Illinois.
Fees and Cost
In the event any action is brought to enforce any agreement entered into by the Village of Oak Park,
or to collect any unpaid amount from the Village of Oak Park, each party bears the responsibility of
paying its own attorneys' fees and costs.
Dispute Resolution
The Village of Oak Park does not agree to mandatory arbitration of any dispute. All disputes, including
collection disputes, shall be brought in the Circuit Court of Cook County, Illinois. This agreement shall
be interpreted in accordance with the laws of the State of Illinois. In any dispute resolution process,
each party shall bear its own costs, including attorney's fees. Any purported agreement between the
parties that states terms contrary to this paragraph M will be deemed per se invalid.
Subletting of Agreement
No agreement awarded by the Village of Oak Park shall be assigned or any part sub-agreement
without the written consent of the Village of Oak Park or as noted in the Contractor's Proposal. In no
case shall such consent relieve the Contractor from its obligations or change the terms of the
Agreement.
Interpretation of Agreement Documents
Any Contractor with a question about this Proposal may request an interpretation thereof from the
Village no later than 8:00 A.M. on Wednesday, October 21, 2026. If the Village changes the
Proposal, either by clarifying it or by changing the specifications, the Village will issue a written
addendum, and will post the Addenda on the Village website no later than 1:00 P.M. on Friday,
October 23, 2026. All Proposers will be responsible to check for any addenda. The Village will not
assume responsibility for receipt of such addenda. In all cases, it will be the Contractors
responsibility to obtain all addenda issued. Contractors will provide written acknowledgment of
receipt of each addendum issued with the Proposal submission on the sealed bid envelope.
Minority Business and Women Business Enterprise Requirements
The Village of Oak Park, in an effort to reaffirm its policy of non-discrimination, encourages the efforts
of Contractors and sub-Contractors to take affirmative action in providing for Equal Employment
Opportunity without regard to race, religion, creed, color, sex, national origin, age, handicap unrelated
to ability to perform the job or protected veteran's status.
Agreement
The selected Proposer shall enter into an Agreement with the Village to complete the Project in a
form substantially similar to the Agreement attached hereto. The Agreement shall be executed by
the Contractor and returned within ten (10) calendar days after the Agreement has been mailed to
the Contractor. The Contractor shall execute three copies of the Agreement. One fully executed copy
will be returned to the Contractor. See Section XI for a sample copy of the agreement.
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Familiarity with Scope of Services, Terms Conditions and Requirements
Contractors shall familiarize themselves with the full contents of this RFP and all conditions which
affect their proposal or ability to complete the contract. Once a proposal has been submitted, the
Contractor's failure to have read and understand all the conditions, instructions and specifications of
this Request for Proposals shall not be cause to alter the terms of the contract or bid.
Defaulted Contractors
The Village of Oak Park will not award a contract to any person or entity that has breached or failed to
perform under any contract with the Village or which owes any debt to the Village.
No Collusion
The Contractor must disclose any person, firm or entity that has an interest in this contract, including
subcontractors. If at any time it shall be found that Contractor has colluded with any other person,
firm, or corporation in procuring this Contract, then Contractor shall be liable to the Village for all loss
or damage that the Village may suffer thereby, and this Contract shall, at the Village's option, be null
and void.
Alterations, Omissions and Extra Work
The Village of Oak Park reserves the right to increase or decrease the quantity of any item or
portion of the work, or to omit portions of the work as may be deemed necessary.
Damage to Property
Contractor shall repair, at no additional cost to the Village, all damage to Village property caused by
the contractor resulting from his work. Where repair of existing work is called for, such patching and
replacement shall be made to blend with existing work so that the patch or replacement will be
inconspicuous after finishing.
Mandatory Qualifications for Contractor's Personnel
Crews shall include at least one (1) supervisor during any given shift.
1. No more than 50% of the crew may be trainees at any one time.
2. Supervisors must be fluent in the English language and capable of reading and writing
English.
3. Technicians employed by the contractor selected shall be fully trained and skilled in safe
and proper techniques. Specific training required must follow the OSHA standards (see
below).
4. The contractor selected shall provide sufficient documentation, if requested by the Village,
to demonstrate adequate training has been provided upon commencement of the
agreement. Contractor selected shall submit statement outlining training program and
method of verifying employee competency. Failure to do so may be ample cause for
rejection of proposal. The use of technicians who are not adequately trained may be
sufficient grounds for termination of the agreement.
5. The Village reserves the right to require immediate removal of any employee of the
contractor selected deemed unfit for service for any reason. This right is non-negotiable
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and the contractor selected agrees to this condition by accepting this agreement. The
contractor selected shall have enough qualified personnel to replace a terminated
employee within 24 hours. Failure to do so can result in the termination of the agreement.
Workers
The contractors shall employ competent laborers and shall replace, at the request of the Water &
Sewer Superintendent or his designee any incompetent, unfaithful, abusive or disorderly workers in
their employ. Only workers expert in their respective branches of work shall be employed where
special skill is required. Inappropriate behavior or examples of unproductive work effort will not be
tolerated. The Village has the right to require a contractor's employee to be immediately removed
from the work crew if the above behavior is exhibited.
Village of Oak Park Logo or Likeness Use
The official logo of the Village of Oak Park is not to be used in any form. Use of the Village logo is
strictly prohibited by law and such use could subject the proposer to disqualification or termination
of contract.
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SECTION III
DETAILED SPECIFICATIONS
General Scope of Work
Upon request from the Village, the contractor will perform repairs, maintenance, improvements, and
upgrades to the Village's drinking water SCADA system including to both the software and hardware
at its three pumping stations. Due to the critical importance of the Village's SCADA system, depending
on the severity of an equipment or software failure, emergency work by the contractor may be
required regardless of the time or day. It shall be understood that field devices monitored/controlled
by the SCADA system may be located outdoors or in confined spaces, the contractor shall be willing
and able to provide services to these devices. All applicable Illinois Department of Labor Laws and
Occupational Safety and Health Administration Regulations shall be followed. Additionally, the
contractor shall be expected to share the Village's high level of interest in the preservation of its
cybersecurity; all applicable Village Information Technology policies shall be followed. The Village of
Oak Park's intention is to schedule services on a routine basis throughout the year; scheduling shall
be by mutually agreement. Proposers shall provide their rates/fees for the items below.
1. Hourly rate during normal working hours of Monday through Friday, 7:00 am to 5:00 pm;
2. After-hours/ emergency hourly rate (define time frame for after-hours);
3. Phone consultation rate-if applicable;
4. Travel time rate/fee;
5. Overtime rate (extension of work day);
6. Weekend, Sunday, and/or Holiday rates;
7. Office/bench time rate;
8. Material policy(ies) and mark-up rate.
The use of subcontractors shall not be permitted.
Contractor Requirements
The selected contractor shall meet the criteria listed below.
* All bidders shall provide three (3) references from projects similar in scope within the past
five (5) years;
* Minimum of ten (10) years of recorded experience in drinking water operation-related SCADA
work in a municipal setting;
* Bidders shall submit proof of experience requirement;
* In consideration of the potential need for immediate on-site response, the dispatch location
for the selected contractor shall be no more than thirty (30) miles from the Village limits.
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Submittals:
In addition to rates and fees requested on Page 7, contractors' proposals shall also include the
following:
* A brief description of the proposer's capabilities, strengths, and relevant experience in
managing and fulfilling similar projects in a municipal drinking water operation setting;
* List of previously awarded contracts for projects similar to this RFP's scope of work;
* List of key personnel that would be assigned to this project; include personnel's individual
experience in similar projects;
The Village of Oak Park reserves the right to conduct interviews prior to the selection of the contractor
to perform the services described in this RFP.
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SECTION IV
PROPOSAL FORM
This Proposal is offered for acceptance by the Village of Oak Park within sixty (60) calendar days from
the date of opening. The Proposer has read and agrees to all terms and conditions of this RFP.
The Proposer has included a typed submission consistent with the specification of this RFP on their
company letterhead.
Company Name
By: _______________________
(Signature)
Printed Name
Title
Email __________________________________________
Company Address
Date of Proposal __________________ Telephone #__________________________
Subscribed and sworn to before me this day of , 2026.
______________________________ in the State of _____________________. My Commission
Notary Public
Expires on ____/____/_______
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SECTION V
PROPOSER CERTIFICATION
______________________________________, as part of its Proposal on an agreement for SCADA
Integration Services for the Village of Oak Park, hereby certifies that said Proposer selected is not
barred from proposing on the aforementioned agreement as a result of a violation to either Section
33E-3 or 33E-4 of Article 33E of Chapter 38 of the Illinois Revised Statutes or Section 2-6-12 of the
Oak Park Village Code relating to Proposing Requirement.
(Authorized Agent of Proposer selected)
Subscribed and sworn to before me this day of , 2026.
________________________________
Notary Public's Signature - Notary Public Seal -
)
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