RR26-30 Tow Management Services

Project Description: Issuing Procurement Unit: State of Utah Division of Purchasing
Conducting Procurement Unit: Department of Public Safety (DPS)
The purpose of this RFP is to enter into a contract to provide: Tow Management Software Services
It is anticipated that this RFP will result in a single contract award to the responsive and responsible vendor with the highest score justified by the procurement code.
The methodology or formula that will be used to determine the number of contract awards is:
Stage 1: Initial Review In the initial phase of the evaluation process, the conducting procurement unit will review all proposals timely received. Non-responsive proposals not conforming to RFP requirements or unable to meet the mandatory minimum requirements will be eliminated from further consideration.
Stage 2: Technical Proposal Evaluation Responsive proposals will then be evaluated by an evaluation committee appointed by the conducting procurement unit against the proposal evaluation criteria noted in the Technical Criteria prerequisite of this RFP. Proposals will be evaluated against the evaluation criteria as follows:
Company Interface (100 Points)
Analytics Offering (100 Points)
Tow Rotation Management (100 Points)
Complaints & Strike Handling (100 Points)
Stakeholder Notification (100 Points)
Process Improvement Time & Safety (100 Points)
Current Business Implementation (100 Points)
Customer Service (100 Points)
Offerors that achieve a minimum score threshold of 560 will proceed to the Final Stage:
Cost Proposal Evaluation: The Offeror with the lowest total cost will receive the maximum points of 200. Points assigned to each Offeror’s cost proposal will be based on the lowest proposal price. The Offeror with the lowest total cost will receive 200 or 100% of the total cost points. All other Offerors will receive a portion of the total cost points based on the percentage higher their total cost is than the total lowest cost. The formula to compute the points is: Cost Points x (Lowest Proposed Price/Proposed Price). Pursuant to Utah Code Annotated (UCA) § 63G-6a-707(7), the cost proposal will be evaluated independently from the technical proposal, and as such, must be submitted separately from the technical proposal.
Offerors must not include costs or pricing data in their responses to the Mandatory Minimum Requirements and the Technical Response. Offerors with a score of less than the minimum required technical points will be deemed non-responsive and ineligible for further consideration. The proposal that receives the highest total points from the combined technical and cost scores will be awarded a contract.
The evaluation score sheet has been attached to this RFP. The attached evaluation score sheet states the relative weight that will be given to each evaluation criteria.
Length of Contract: 5 Years (5yrs)
Vendor must guarantee its pricing for 1 Year, with understanding the dispatch fee must always stay in accordance with Utah Code §72-9-604(7)(a)(ii),