Construction Management At-Risk Services for Advanced Water Purification Pilot Project

Request for Proposals
Construction Management At-Risk
(CMAR) Services
Advanced Water Purification Pilot
Project
July 31, 2026
Project 52610

REQUEST FOR PROPOSALS
JULY 2026
Contents
SECTION 1 BACKGROUND 1
1.1 Introduction 1
1.2 RFP Organization 2
1.3 Project Goals 2
SECTION 2 PROJECT OVERVIEW 3
2.1 Project Scope 3
2.2 Project Budget and Funding 3
2.3 Project Schedule 3
SECTION 3 CMAR SERVICES 4
3.1 Preconstruction Phase Services 4
3.2 Construction Phase Services 4
3.3 Roles and Responsibilities 5
SECTION 4 PROCUREMENT PROCESS 7
4.1 Acknowledgement of RFP and Proposer Representative 7
4.2 Communications with Owner 7
4.3 Procurement Schedule 7
4.4 Pre-Proposal Meeting and Site Tour 8
SECTION 5 PROPOSAL SUBMITTAL REQUIREMENTS 9
5.1 Submittal Place and Deadline 9
5.2 Submittal Format 9
5.3 Submittal Content 9
5.3.1 Transmittal Letter 10
5.3.2 Part 1 - Project Team Qualifications and Experience 10
5.3.3 Part 2 - Project Approach 11
5.3.4 Appendix A (Administrative and Technical Proposal Forms) 12
5.3.5 Appendix B (Resumes) 12
5.3.6 Appendix C (Bonding and Insurance Letters) 12
5.3.7 Appendix D (Required Supporting Documentation) 13
5.3.8 Cost Consideration Proposal 13
SECTION 6 PROPOSAL EVALUATION AND SELECTION 14
6.1 General 14
6.2 Responsiveness and Reasonableness 14
6.3 Minimum Qualification Requirements 14
6.4 Evaluation Criteria 15
6.5 Interviews 15
6.6 Selection 16
CMAR SERVICES
PROJECT 52610 i

REQUEST FOR PROPOSALS
JULY 2026
SECTION 7 MISCELLANEOUS 17
7.1 City Authority 17
7.2 Ineligible Firms and Individuals 17
7.3 Conflict of Interest Requirements 17
7.4 Public Records 17
7.5 Reserved Rights 17
7.6 Obligation to Keep Project Team Intact 18
7.7 Protests 19
Appendices
ATTACHMENT A DEFINITION OF TERMS
ATTACHMENT B CMAR AGREEMENT
ATTACHMENT C BASIS OF DESIGN REPORT
ATTACHMENT D ADMINISTRATIVE AND TECHNICAL PROPOSAL FORMS
ATTACHMENT E CM FEE PROPOSAL FORM
ATTACHMENT F COST ESTIMATE SUBMITTAL REQUIREMENTS
CMAR SERVICES
PROJECT 52610 ii

REQUEST FOR PROPOSALS
JULY 2026
BACKGROUND
SECTION 1
1.1 Introduction
This Request for Proposals (RFP) invites Proposals for Construction Management at Risk (CMAR)
preconstruction services for the Advanced Water Purification (AWP) Pilot Project (Project) for the City of
Spring Hill (OWNER). Proposals shall follow the requirements set forth herein, including the format and
content guidelines described in Section 5. The Proposals will be reviewed and evaluated using the
selection process described in Section 6. At the completion of the RFP evaluation process, the OWNER
will select a CMAR Firm (PROPOSER) for intent to award and begin negotiations for the award of the
CMAR Agreement.
In this RFP, unless the context requires otherwise, capitalized terms have the meanings as first used in the
text of this RFP and/or as defined in Attachment A (Definition of Terms). Capitalized terms and
acronyms used in this RFP but not defined in Attachment A (Definition of Terms) have the meanings in
the CMAR Agreement.
Using the CMAR project delivery method, the PROPOSER will support the design process and construct
the Project in two phases.
1. Preconstruction Phase: The OWNER will issue a contract with the PROPOSER to provide
Preconstruction Phase Services to support the OWNER's DESIGN ENGINEER in developing the
design for the Project. During this phase, the DESIGN ENGINEER will advance the design to the level
of completion necessary to define the Project and will provide construction-ready documents prior to
the initiation of the Construction Phase Services. When the DESIGN ENGINEER's design reaches
approximately 90 percent completion, the PROPOSER will present a construction schedule and an
open book Guaranteed Maximum Price (GMP) to the OWNER in accordance with the CMAR
Agreement. The GMP will include the cost of the Construction Phase Work through commissioning
and start-up, general conditions pricing, overhead, and profit as a percentage of the cost of the
Construction Phase Work.
2. Construction Phase: After the OWNER and PROPOSER agree on the GMP for the Project, the
Construction Phase Services will be authorized and initiated following OWNER's City Council approval
of any amendment to the CMAR Agreement. The PROPOSER will procure all subcontractors and
vendors, and will be responsible for the Project's construction, startup, commissioning, operator
training, performance testing, and warranty services as described in the CMAR Agreement. Should
the OWNER and the PROPOSER be unable to agree on a price for the Construction Phase Services,
the OWNER reserves the right to terminate the existing CMAR Agreement and begin negotiations
with another PROPOSER or direct the DESIGN ENGINEER to complete the design and prepare
construction documents for public bidding of the Project.
This RFP is subject to revision after the date of issuance via written addenda. Any such addenda will
be transmitted to potential PROPOSERS that have provided notice to OWNER under Section 4.1. It is
each PROPOSER's responsibility to obtain all RFP addenda prior to submitting its proposal.
CMAR SERVICES
PROJECT 52610 1

REQUEST FOR PROPOSALS
JULY 2026
In no event will the OWNER be liable for any costs incurred by any PROPOSER or any other party in
developing or submitting a Proposal.
1.2 RFP Organization
This RFP consists of seven (7) sections and seven (7) attachments:
Section 1: Background.
Section 2: Project Overview.
Section 3: CMAR Services.
Section 4: Procurement Process.
Section 5: Proposal Submittal Requirements.
Section 6: Proposal Evaluation and Selection.
Section 7: Miscellaneous.
Attachment A: Definitions of Terms.
Attachment B: CMAR Agreement.
Attachment C: Basis of Design Report.
Attachment D: Administrative and Technical Proposal Forms.
Attachment E: CM Fee Proposal Form.
Attachment F: Cost Estimate Submittal Requirements
The RFP Attachments' contents take priority over conflicting statements in the RFP Sections.
1.3 Project Goals
The OWNER has selected the CMAR project delivery approach due to the model's ability to address the
following Project Goals:
Early Contractor Involvement: Harness construction knowledge early in the Project to inform key
decisions regarding design, existing condition mitigation, construction approach, sequencing, Early
Work packages, Early Procurement, etcetera.
O&M Coordination: Efficiently and safely construct the Project improvements while maintaining
continuous of existing facilities.
Collaboration: Establish and maintain a collaborative environment among the OWNER, DESIGN
ENGINEER, and CMAR as the Project is designed and constructed.
Constructability / Value Engineering Input: Incorporate integrated constructability and value
engineering input provided by CMAR Firm and DESIGN ENGINEER.
Quality: Deliver the Project in a manner consistent with the Project design and specifications.
Cost: Optimize initial capital and life-cycle costs.
Risk: Achieve an optimal balance of risk allocation between the OWNER and the CMAR.
Safety: Implement a comprehensive safety program that incorporates industry's best practices.
CMAR SERVICES
PROJECT 52610 2

REQUEST FOR PROPOSALS
JULY 2026
PROJECT OVERVIEW
SECTION 2
2.1 Project Scope
The Project scope, design standards and performance requirements are described in Attachment D.
2.2 Project Budget and Funding
The OWNER anticipates whole or partial funding of the Project using various funding sources, including
the TDEC's Clean Water State Revolving Fund and Utility Bonds. Each PROPOSER is responsible for
familiarizing themselves with the requirements of the various funding programs and for understanding
and complying with all applicable state and federal requirements.
The total cost for Preconstruction Phase and Construction Phase Services is currently budgeted at
$9 million. This figure does not include OWNER's other Project costs, such as design services, professional
advisory services, property or access rights, site investigations, environmental studies, governmental
approvals, taxes, etc.
The RFP and CMAR Agreement are drafted based on the assumption that the Project and its plan of
finance will remain eligible for aid in the form of federal and state funds. Accordingly, the procurement
documents and CMAR Agreement conform to requirements of applicable federal and state law,
including Title 40 CFR Part 33 regarding Disadvantaged Business Enterprises (DBEs), as well as other
applicable federal and state requirements. Refer to the CMAR Agreement for specific applicable federal
and state requirements.
2.3 Project Schedule
As referenced in Section 4, it is anticipated that the CMAR Agreement will be executed on or about
October 2026. Project milestones to be delivered by the CMAR include:
Completion of Preconstruction Phase Services of January 31, 2027.
Substantial Completion / Beneficial Use of March 30, 2028.
Final Completion of July 31, 2028.
CMAR SERVICES
PROJECT 52610 3

REQUEST FOR PROPOSALS
JULY 2026
CMAR SERVICES
SECTION 3
As noted in Section 1 and more fully described in Attachment B, the PROPOSER will provide services in
two distinct phases.
3.1 Preconstruction Phase Services
Coordinate with the DESIGN ENGINEER in implementing Preconstruction Phase.
Participate in regular and topic-specific meetings and workshops.
Support the DESIGN ENGINEER in developing the Project design.
Conduct ongoing constructability reviews and provide recommendations.
Provide support to DESIGN ENGINEER for value engineering concepts.
Provide input to DESIGN ENGINEER and OWNER regarding operations and maintenance of the
Project.
Prepare and maintain Preconstruction Phase and Construction Phase schedules.
Develop a comprehensive construction management plan for the Construction Phase Services.
Support the OWNER and DESIGN ENGINEER in the development of the Project Commissioning Plan.
Provide recommendations as to division of Construction Phase Work and self-perform vs.
subcontracting approaches.
Develop a Subcontractor Procurement Plan for the Construction Phase Services, including details
regarding the PROPOSER's plan to comply with DBE good faith efforts requirements.
Identify strategies for long-lead equipment procurement.
Prepare and maintain a Project GMP cost model and submit detailed, open-book cost estimates as
the design is advanced.
Implement the Subcontractor Procurement Plan to obtain bids as required to identify all
Subcontractors that will perform construction work (including special fabrication and installation
work) in excess of 1/2 of 1% of the proposed GMP.
Work with the OWNER to finalize terms and conditions for the Construction Phase Amendment.
3.2 Construction Phase Services
Participate in regular and topic-specific meetings and workshops.
Procure equipment and Subcontractors not required to be listed in the GMP Proposal and manage
Work by Subcontractors.
Self-perform elements of the Project scope as approved by the OWNER and allowed by law (CMAR
self-perform shall be equal to a minimum of 30% of construction cost). Self-performance is meant as
work completed using the PROPOSER's own craft labor and equipment. Secure necessary
construction permits.
Maintain site safety and security.
CMAR SERVICES
PROJECT 52610 4

REQUEST FOR PROPOSALS
JULY 2026
Prepare and conform to quality management plan.
Construct the Project.
Mitigate Project risks.
Conduct startup, commissioning, and performance testing.
Provide operator training.
Provide warranty coverage for Construction Phase Work.
3.3 Roles and Responsibilities
OWNER: The OWNER or its duly authorized Representative will cooperate with the PROPOSER and will
fulfill its responsibilities in a timely manner to facilitate the PROPOSER's timely and efficient performance
of services. OWNER responsibilities include:
Review preconstruction-phase deliverables and submissions, providing comments to the PROPOSER.
Furnish existing studies and provide complete, accurate and reliable data and information regarding
the Project, including record drawings, preliminary studies, etc.
Provide information and perform additional studies that may be necessary to complete the Project.
Provide adequate funding.
Provide access to the Project site and any necessary easements.
Obtain the governmental approvals and permits OWNER is responsible for and assist PROPOSER to
obtain governmental approvals and permits it is responsible for.
Provide requirements for Project startup and performance testing.
PROPOSER: The PROPOSER will cooperate with the OWNER and DESIGN ENGINEER and will provide
the preconstruction - and construction-phase services necessary to complete the Project scope described
in this RFP. PROPOSER's responsibilities include:
Deliver the construction work.
Supervise subcontractors and PROPOSER's personnel.
Obtain necessary governmental approvals and permits.
Perform risk management and mitigation activities.
Provide DESIGN ENGINEER with office space located with the OWNER at the Project Site. Office
space will be secure, with water, electricity and janitorial services provided by the PROPOSER.
Telephone, facsimile, and/or Internet service will also be the PROPOSER's responsibility.
Maintain site security and safety.
Conduct acceptance testing.
Develop and implement quality-management - including quality control and quality assurance
(QA/QC) procedures.
Establish and maintain change order management plan.
Develop and implement Project health and safety practices.
CMAR SERVICES
PROJECT 52610 5

REQUEST FOR PROPOSALS
JULY 2026
DESIGN ENGINEER: The DESIGN ENGINEER will prepare all design documents, work collaboratively with
the OWNER and the CMAR, and provide services during construction to ensure that the Project as
constructed conforms to the design intent and OWNER's objectives. The roles and responsibilities of the
parties are more fully described in Attachment B (Draft CMAR Agreement).
CMAR SERVICES
PROJECT 52610 6

REQUEST FOR PROPOSALS
JULY 2026
PROCUREMENT PROCESS
SECTION 4
4.1 Acknowledgement of RFP and Proposer Representative
Each potential PROPOSER should provide the OWNER, within ten (10) days of receipt of this RFP,
an acknowledgment that it has received the RFP and intends to PROPOSER. Such acknowledgment
shall identify and provide full contact information for the PROPOSER Representative, who shall be the
PROPOSER's single point of contact for the receipt of any future documents, notices and addenda
associated with this RFP. Such acknowledgment must be transmitted by email to the OWNER.
4.2 Communications with Owner
Kyle Therriault will act as OWNER Contact and shall administer the RFP process. All communications shall
be submitted by email and shall specifically reference this RFP. All communications should be directed to
OWNER Contact as follows:
Kyle Therriault
Purchasing Agent
City of Spring Hill
Phone: 931-486-2252
Email: ktherriault@springhilltn.org
Proposers may not rely on any communications from Contact or any other individual unless it is provided in
writing in the form of an addendum to this RFP. No contact with City staff or any public official concerning
the Project during the procurement process outside of any pre-proposal meeting is allowed. City may in, its
sole discretion, disqualify from this procurement any Proposer that violates these rules of contact.
4.3 Procurement Schedule
The tentative procurement schedule is as follows:
Issue RFP 07/31/2026
Deadline to Submit Questions 08/14/2026 (1:00 p.m. CT)
Issue Response to Question via Addendum 08/19/2026 (4:00 p.m. CT)
Proposal Submittal Deadline 08/31/2026 4:00 p.m. CT
Interviews 09/22 - 09/23/2026
Selection Announcement 09/24/2026
Contract Award 10/04/2026
CMAR SERVICES
PROJECT 52610 7