Downtown District Monument Sign

BID DOCUMENTS and
PROJECT SPECIFICATIONS
for
CITY OF O'FALLON, ILLINOIS
DOWNTOWN DISTRICT
MONUMENT SIGN
Bids Due: October 28, 2026, 8:30 a.m.
Plans and Specifications Prepared by:
Planning Design Studio / Millennia Professional Services
PROPOSAL SUBMITTED BY:
CONTRACTOR'S NAME
STREET ADDRESS
CITY STATE ZIP
Return with Bid

DIVISION 00 - BIDDING AND CONTRACT REQUIREMENTS
00 01 10 - Index
INDEX TO CONTRACT DOCUMENTS
CONDITIONS OF CONTRACT
No. Section Page(s)
000110 Index 1
Improvement Plans 10
001000 Invitation to Bid 1
004100 Proposal 7
Base Bid - Schedule of Quantities and Bid Unit Prices
Non-Collusion Affidavit
Bid Bond
005200 Contract 9
Performance and Payment Bonds
Substance Abuse Prevention on Public Works Act
TECHNICAL SPECIFICATIONS
No. Section Pages
013500 Special Provisions 22
01/2026 IDOT Index for Supplemental Specifications 2
BLR 11300 IDOT Check Sheet for Recurring Special Provisions 2
07/2026 IDOT Check Sheets for BDE Special Provisions 2
LR 107-4 IDOT Special Provision (Insurance) 2
LR 702 IDOT Special Provision (Const. & Maintenance Signs) 1
IDOT HIGHWAY STANDARDS
No. Section Pages
000001 Standard Symbols, Abbreviations and Patterns 9
001006 Decimal of an Inch and of a Foot 1
280001 Temporary Erosion Control Systems 2
424001 Perpendicular Curb Ramps for Sidewalks 2
424006 Diagonal Curb Ramps for Sidewalks 1
424016 Mid-Block Curb Ramps for Sidewalks 1
424021 Depressed Corner for Sidewalks 1
442201 Class C and D Patches 1
606001 Concrete Curb Type B & Combination Curb & Gutter 2
701001 Off-Rd Operations, 2L, 2W, More than 15' Away 1
701006 Off-Rd Operations, 2L, 2W, 15' to 24' From Pavement 1
701011 Off-Rd Moving Operations, 2L, 2W, Day Only 1
701801 Sidewalk, Corner or Crosswalk Closure 2
701901 Traffic Control Devices 3
720001 Sign Panel Mounting Details 1
720011 Metal Posts for Signs, Markers & Delineators 1
Downtown District Monument Sign Section 00 01 10 - 1

DIVISION 00 - BIDDING AND CONTRACT REQUIREMENTS
00 10 00 - Invitation to Bid
CITY CLERK NOTICE TO BIDDERS
The City of O'Fallon, St. Clair County, Illinois, will receive sealed bids for the construction of Downtown
District Monument Sign until 8:30 a.m. on October 28, 2026 at the office of the City Clerk in City Hall,
255 South Lincoln, O'Fallon, Illinois 62269. All bids will be publicly opened and read aloud at 8:30 a.m. on
October 28, 2026. The sealed bids must be delivered to the City Clerk, during regular business
hours, prior to the stated bid opening day and time. Please ensure all bids are sealed in an
envelope and labeled with the name of your company, bid name, date and time.
The work on this project generally consists of replacing curbs and pavement, installing new monument
sign and fountain, and delegated design / installation of electric service. These improvements will be
located at the intersection of First Street and Lincoln Avenue.
No less than the prevailing rate of wages, as determined in accordance with the Illinois Prevailing Wage,
shall be paid to all laborers, operators, teamsters, masons, plumbers, and any workmen employed in
construction on this project. All site work shall be performed in accordance with the Standard
Specifications for Road and Bridge Construction issued by the Illinois Department of Transportation, as
well as the Standard Specifications for Water and Sewer Construction in Illinois, edition in effect at the
time of the bid.
No bid will be accepted nor opened which has been received from any bidder who is not a bid document
holder of record with the official bid document issuing entity identified in the Notice to Bidders.
Each Bidder must deposit with his bid, security in the amount of not less than five percent (5%) of the
Bidder's total bid price, such security being an acceptable bid bond, certified check, or cashier's check.
The successful Bidder will be required to furnish a satisfactory Performance Bond in the full amount of bid.
No Bidder may withdraw his bid for a period of thirty (30) days after the actual date of the opening thereof.
The City of O'Fallon, Illinois, reserves the right to reject any or all bids and to waive any informalities or
technicalities in the bidding.
PROJECT: Downtown District Monument Sign
O'Fallon, Illinois
BID DUE DATE: Wednesday - October 28, 2026 TIME BIDS DUE: 8:30 a.m.
LOCATION: O'Fallon City Hall, Clerk's Office
255 South Lincoln
O'Fallon, IL 62269
OBTAINING
DOCUMENTS: Bidders may obtain bidding documents from the City of O'Fallon website,
City Clerk, Bid Notices / Request for Proposals:
https://www.ofallon.org/bids
Downtown District Monument Sign 001000 - 1

DIVISION 00 - BIDDING AND CONTRACT REQUIREMENTS
00 41 00 - Proposal
Return with Bid
PROPOSAL
DOWNTOWN DISTRICT
MONUMENT SIGN
O'FALLON, ILLINOIS
To: The Mayor and City Council
City of O'Fallon, Illinois
The undersigned, having familiarized (himself) (itself) (themselves) with the local conditions
affecting the cost of the work and with the Contract Documents, including the Notice to
Bidders, General Conditions, Special Provisions, Specifications for Workmanship and
Materials, Proposal, Form of Contract, Form of Bonds, etc., and with the plans and addenda on
file in the Office of the City Clerk of the City of O'Fallon, Illinois, hereby proposes to perform
everything required to be performed and to provide and furnish all of the labor, materials,
necessary tools, expendable equipment, and all utility and transportation services necessary to
perform and complete in a workmanlike manner all work required in connection with the
construction of Downtown District Monument Sign for the City of O'Fallon, Illinois, all in
accordance with the Plans and Specifications, including:
ADDENDA NUMBER DATE
issued thereto and acknowledged herein, for the prices given in the following BID PRICES:
Downtown District Monument Sign Section 00 41 00 - 1

DIVISION 00 - BIDDING AND CONTRACT REQUIREMENTS
00 41 00 - Proposal
Return with Bid
1. BASE BID
Each Bidder will complete all Work included in the plans and specifications in accordance with
the Contract Documents for the following prices (City reserves the right to evaluate bids and
accept any bid).
BASE BID PROPOSAL COST
Dollars, $
(Written Amount)
2. ALTERNATE BID #1
Each Bidder will complete all Work included in the plans and specifications in accordance with
the Contract Documents for the following prices (City reserves the right to evaluate bids and
accept any bid).
ALTERNATE BID ADDITIONAL PROPOSAL COST
Dollars, $
(Written Amount)
Downtown District Monument Sign Section 00 41 00 - 2

DIVISION 00 - BIDDING AND CONTRACT REQUIREMENTS
00 41 00 - Proposal
Return with Bid
PROPOSAL
If awarded this contract, the undersigned agrees to commence field work no sooner than January
1, 2027, and to substantially complete the work by April 30, 2027.
Contractor shall be aware that public utilities (i.e., telephone, gas, power, water) may need to be
relocated by others. Utility relocation by others may affect the start date of the period of performance. The
project substantial completion will remain April 30, 2027. No additional compensation for starting later
than the Notice to Proceed start date will be allowed. The period of performance will not be adjusted for
any other reason other than utility relocation by others.
Accompanying this proposal is a (certified check), (cashier's check), (bid bond), in the amount of
________________________________________________________dollars ($___________________),
which represents 5% of the entire bid, payable to the City of O'Fallon, Illinois, which it is agreed will be
forfeited to the City, if the undersigned fails to execute the contract.
BIDDER-COMPANY NAME
BUSINESS ADDRESS
CITY/STATE/ZIP
SIGNED BY:
TITLE DATE
Downtown District Monument Sign Section 00 41 00 - 3

DIVISION 00 - BIDDING AND CONTRACT REQUIREMENTS
00 41 00 - Proposal
Return with Bid
PROPOSAL
NON-COLLUSION AFFIDAVIT
The bidder, by its officers and their authorized agents or representatives present at the time of filing
this bid, being duly sworn on their oaths, say that neither they nor any of them have in any way, directly or
indirectly, entered into any arrangement or agreement with any other bidder, nor with any public officer of
the CITY OF O'FALLON whereby such affiant or affiants, or either of them, has paid or is to pay to such
other bidder or public officer any sum of money; nor has given or is to give such other bidder or public
officer anything of value whatever, or such affiant or affiants; or either of them, has not, directly or
indirectly, entered into any arrangement or agreement with any other bidder or bidders, which tends to or
does lessen or destroy free competition in the letting of the Contract sought for by the attached bids; nor
any inducement of any form or character, other than that which appears upon the face of the bid, will be
suggested, offered, paid or delivered to any person whomsoever to influence the acceptance of the said
bid or awarding of the Contract; nor has this bidder entered into any agreement or understanding of any
kind whatsoever, with any person, in any way or manner, for any of the proceeds of the contract sought by
this bid.
BY:
BIDDER - COMPANY NAME
ADDRESS TITLE DATE
CITY / STATE / ZIP
Subscribed and sworn to before me this _________________________ day of _____________ , 20____.
My commission expires:
NOTARY PUBLIC
NOTE: Bidders should not add any conditions or qualifying statements to this bid, as
otherwise the bid may be declared irregular as being not responsive to the
advertisement for bids.
Downtown District Monument Sign Section 00 41 00 - 4

DIVISION 00 - BIDDING AND CONTRACT REQUIREMENTS
00 41 00 - Proposal
Return with Bid
PROPOSAL
BID BOND
WE, _____________________________________________________________________ , as
PRINCIPAL, and _____________________________________________ ,
as SURETY with authority to do business in Illinois, are held and firmly bound unto the CITY
OF O'FALLON, Illinois, in the penal sum of Five Percent (5%) of the total bid price lawful
money of the United States. We bind ourselves jointly and severally, and our joint and several
heirs, executors, administrators, successors and assigns, firmly by these presents, This
__________day of______________________ ____ , 20 ___, to pay to the CITY OF O'FALLON
this sum under the conditions of this instrument.
WHEREAS the condition of the foregoing obligation is such that, the said PRINCIPAL is
submitting a written proposal to the CITY OF O'FALLON for the construction of the:
Downtown District Monument Sign
THEREFORE, if the proposal is accepted and a contract awarded to the PRINCIPAL by the CITY
OF O'FALLON for the aforementioned improvement, and the PRINCIPAL shall within ten (10)
days after receipt of the notice of award enter into a formal contract, furnish surety guaranteeing
the faithful performance of the work and furnish evidence of the required insurance coverage,
all as required by the project specifications, then this obligation shall become void; otherwise it
shall remain in full force and effect.
IN THE EVENT the CITY OF O'FALLON determines that the PRINCIPAL has failed to enter into
a formal contract in compliance with any requirements set forth in the preceding paragraph, then
the CITY OF O'FALLON shall immediately be entitled to recover the full penal sum set out above,
together with all court costs, all attorney fees and any other expense of recovery.
Downtown District Monument Sign Section 00 41 00 - 5

DIVISION 00 - BIDDING AND CONTRACT REQUIREMENTS
00 41 00 - Proposal
Return with Bid
IN TESTIMONY WHEREOF, the said PRINCIPAL and the said SURETY have caused this
instrument to be signed by their respective officers this _________________day of
__________________________, 20___.
(SEAL) PRINCIPAL
PRINCIPAL - COMPANY NAME
ADDRESS
CITY / STATE / ZIP
ATTEST: BY:
TITLE DATE TITLE DATE
(SEAL) SURETY
SURETY - COMPANY NAME
BY:
ATTORNEY-IN-FACT
Subscribed and sworn to before me this _________________________ day of _____________ , 20____.
My commission expires:
NOTARY PUBLIC
Downtown District Monument Sign Section 00 41 00 - 6

DIVISION 00 - BIDDING AND CONTRACT REQUIREMENTS
00 52 00 - Contract
CONTRACT
INSTRUCTIONS FOR EXECUTING CONTRACTS
If the Contract is signed by the secretary of the corporation, the following certificate should be
executed by some other officer of the corporation, under the corporate seal. In lieu of the
following certificate, there may be attached to the Contract copies of so much of the records of
the corporation as will show the official character and authority of the officers signing, duly
certified by the secretary, or assistant secretary, under the corporate seal to be true copies.
The full name and business address of the Contractor should be inserted, and the Contract be
signed with his official signature. Please have the name of the signing party or parties
typewritten, or printed, under all signatures to the Contract.
If the Contractor is operating as a partnership, each partner should sign the Contract. If the
Contract is NOT signed by all partners, there should be attached to the Contract a duly
authenticated power-of-attorney evidencing the signer's (signers') authority to sign such Contract
for-and-in-behalf of the partnership.
If the Contractor is an individual, the trade name (if the Contractor is operating under a trade
name) should be indicated in the Contract and the Contract should be signed by such
individual. If signed by one other than the Contractor, there should be attached to the Contract a
duly authenticated power-of-attorney evidencing the signer's authority to execute such Contract
for-and-in-behalf of the Contractor.
If the Contractor is a corporation, the following certificate should be executed:
I, _________________________________________________ , certify that I am the Secretary
of the Corporation, _____________________________________________________ , and that
_______________________________________who signed the foregoing Contract on behalf of
the Contractor, was then___________________________________________________ of said
Corporation; that said Contract was duly signed for and in-behalf of said Corporation by
authority of its governing body, and is within the scope of its corporate powers.
Downtown District Monument Sign Section 00 52 00 - 1