515 - Kenworth Dump Truck Parts & Labor

INVITATION TO BID
Page 1of 3
(This is not an order.)
Buyer:Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Loretta Joyce
Division of Purchases & Supplies 216-563-7743
601 Lakeside Avenue ljoyce@clevelandwpc.com
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
162060 RFB 2003 202600000000515 Kenworth Dump Truck Parts & Labor - October 2026
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
October 29, 2026 3:00 PM 2003 October 29, 2026 3:00 PM
SCHEDULE OF EVENTS
Event Description Event Date
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 1 Kenworth Dump Truck Parts & Labor - October 2026 From
To
**********PLEASE NOTE: VENDOR MUST BE WITHIN FORTY (40) MILES OF DOWNTOWN CLEVELAND, OHIO**********
Vendor MUST Be An Authorized Parts Dealer/Distributor & Service Center for Kenworth Trucks
-Vendor MUST Have Capability to Supply Parts on a Regular & Emergency Basis.
-All Parts Are to Carry A Minimum Six (6) Month Replacement Warranty or ANY Applicable Warranties, Whichever Is Greater.
-Price Lists Are To Be Submitted with Bid.
-Vendor to State Parts Discount: _______________
-Vendor to State Labor Rate: ___________________
-Vendors Are to State Delivery Time: _______________
******Vendor MUST BE AN AUTHORIZED DISTRIBUTOR OF PRODUCT & SERVICE AND PROOF MUST BE SUBMITTED
WITH BID******
**************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY*************
***************PLEASE SEE ATTACHMENTS FOR ADDITIONAL DETAILS & SPECIFICATIONS***************
.
*****PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY Applicable Costs*****
*****Vendor MUST Submit Product & Warranty Information if Applicable with Bid Submission*****
Evaluation Method - Unit Price & Delivery Time Will Be Factored in the Evaluation Process to Determine Lowest & Best Bid Received

INVITATION TO BID
Page 2of 3
(This is not an order.)
Buyer:Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Loretta Joyce
Division of Purchases & Supplies 216-563-7743
601 Lakeside Avenue ljoyce@clevelandwpc.com
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
162060 RFB 2003 202600000000515 Kenworth Dump Truck Parts & Labor - October 2026
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
October 29, 2026 3:00 PM 2003 October 29, 2026 3:00 PM
*****Purchase Order Valid for One (1) Year or Until Funds Are Exhausted Whichever Occurs First*****
.
*****Services & Orders Are To Be Provided After Prior Departmental Approval*****
.
*****Services & Orders Are To Be Provided As Needed*****
.
*****Purchase Order Not to Exceed $25,000.00*****
.
*****Quantities & Orders May Vary*****
Ship To: Vendor Response
Water Pollution Control Contract Amount
Water Pollution Control
$
12302 Kirby Ave
Cleveland, OH 44108
Vendor Response Vendor Total Amount for Items Vendor Total Amount for Services Payment Discount Offer
$ $ % Day(s)
TERMS OF DELIVERY
Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.
Delivery quoted must be stated in terms of work days after receipt of the order.
All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a
specified dollar amount inclusive of all shipping charges.
No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.
EVALUATION CRITERIA
Group/
Evaluation Criteria Description Response Type
Line #
1 / 1 Lowest and best bidder under Chapter 181 C.O. NONE
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Shipping/Freight Charges
ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS
OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF
ALL SHIPPING CHARGES.
NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE
ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.
Call Buyer Only
Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed
above.

INVITATION TO BID
Page 3of 3
(This is not an order.)
Buyer:Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Loretta Joyce
Division of Purchases & Supplies 216-563-7743
601 Lakeside Avenue ljoyce@clevelandwpc.com
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
162060 RFB 2003 202600000000515 Kenworth Dump Truck Parts & Labor - October 2026
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
October 29, 2026 3:00 PM 2003 October 29, 2026 3:00 PM
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
MSDS required
A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.
No Price increase
This Purchase Order does not permit price increases.
Missing information
It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and
completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies
in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a
protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.
BIDDER MUST COMPLETE & SIGN BELOW
NAME OF THE FIRM:
STREET ADDRESS:
CITY: STATE: ZIP CODE:
FED ID # / SSN #:
PHONE NO.: FAX NO.:
EMAIL ADDRESS:
PLEASE PRINT CONTACT NAME:
AUTHORIZED SIGNATURE: DATE:
All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.
RETURN BID TO: Division of Purchases & Supplies
601 Lakeside Ave
Room 128, City Hall
Cleveland, OH 44114

RFB2003*0515*
Kenworth Dump Truck Parts & Labor - October 2026
Vendor MUST Be An Authorized Parts Dealer/Distributer and Service Center for Kenworth Dump
Trucks.
Proof of Authorized Parts Dealer/Distributer and Service Center for Kenworth Dump Trucks
MUST BE Submitted with Bid.
Vendor MUST Be Within Forty (40) Miles of Downtown Cleveland, Ohio
Vendor SHALL Have Capability to Supply Parts On a Regular and Emergency Basis.
ALL Parts Are To Carry A Minimum Six (6) Month Replacement Warranty, or ANY Applicable
Warranties, Whichever Is Greater. -
Price Lists Are To Be Submitted with Bid.
Vendor To State Parts Discount: _______________ -
Vendor To State Labor Rate: _______________ -
Vendors Are To State Delivery Time: _______________
City Pricelist
Bidders SHALL Complete the Following Chart to Create the City of Cleveland Pricelist for
Evaluation Purposes.
Model No. List Price % Discount Net price
K37-1032 Fuel Filter ____________ ____________
______________
C81-1012 Air Suspension Spring _ ___________ ____________ ______________
J86-1070 Power Steering Reservior ____________ ____________ ______________
F21-1028-23B1 Control HVAC ____________ ____________ ______________
B71-6019 Suspension Shock Absorber ___________ _____________ ______________
G90-6047 Engine Cooling Fan Solenoid ____________ ____________ ______________
5549-13714-24 Fuel Level Sensor ___________ ____________
______________
F21-1013-11-000 HVAC Control Module ____________ ____________
______________
Page 1 of 3

RFB2003*0515*
Kenworth Dump Truck Parts & Labor - October 2026
C-1 Purpose
The Purpose of this Purchase Order is for the Purchase of Labor and Material for
the Maintenance and/or Repair of Kenworth Dump Trucks for the Division of
Water Pollution Control. Services WILL Include Diagnosis, Repair, and
Replacement of Components AS Needed.
This Purchase Order SHALL Only Be Used for Parts and Labor NOT Covered Under
the Manufacturer's Warranty. Warranty-Covered Repairs SHALL NOT BE Charged
to this Purchase Order.
Price Lists and Parts
ALL Welding Materials, Fasteners, Shop Supplies, and Environmental Charges
MUST Be Provided by the Vendor and MUST Be Included in the Labor Cost. ALL
Bids Shall Be Based on the Latest Manufacturer's Published Price List. Prospective
Vendors Shall Indicate Price Column, and ANY Discount.
The Vendor SHALL Fill in Appropriate Pages Indicating Discounts. Only the Latest
Published Price List Date, Prior to the Bid Opening Date Shall Be Accepted. If No
Price Sheet Is Available, Vendor MUST State How the City of Cleveland Is To Be
Charged. Labor Charges MUST Remain Firm for the Duration of the Purchase
Order.
Comply/Exception: ____________________
C-2 Warranty
ALL Labor Must Be Warranted by the Contractor. ALL Work Performed by the
Vendor SHALL Be Guaranteed to be Free from Defects in Workmanship Under the
Page 2 of 3

RFB2003*0515*
Kenworth Dump Truck Parts & Labor - October 2026
City of Cleveland's Normal Use and Service for Twelve (12) Months from Date of
Delivery or Six (6) Months from Date of Installation.
C-3 If at ANY Time, the Cost of the Repair Exceeds 60% of the Cost of New
Equipment, the City of Cleveland, Reserves the Right to Purchase New Equipment.
C-4 Estimates MUST Show the Hours of Work To Be Performed with Cost per Hour
and the Parts Cost for Each Job. If the City of Cleveland Elects to Continue with
Estimated Repairs, an ID Ticket WILL Be Issued Before Work Commences.
Comply/Exception: ____________________
C-5 ALL Rights and Remedies Provided in this Purchase Order Shall Be Deemed
Cumulative and Additional; and NOT in Lieu Of or Exclusive of Each Other or ANY
Other Remedy Available to the City of Cleveland at Law or In Equity.
C-6 Capacity to Perform
Vendor SHALL BE An Authorized Distributor/Supplier of Kenworth Dump Trucks
Parts, and Supplies. Bidder MUST Also Supply a Letter from the Manufacturer on
their Letterhead Stipulating That They Are, In Fact a Dealer/Distributors for the
Manufacturer. Partial Bids Shall Be Considered Unresponsive.
Comply/Exception: ____________________
C-7 Additional Charges
Prospective Vendors Should Indicate, on the Space Provided, ANY Additional
Charges Which May Occur. ANY Charges Not Listed within this Bid, (Freight, EPA
Charges, Shop Fees, Etc.), WILL NOT Be Paid Once the Purchase Order is issued.
Comply/Exception: ____________________
Page 3 of 3

WAGE THEFT AND PAYROLL FRAUD DISCLOSURE
SUMMARY:
Bidders on certain City contracts, recipients of Assistance, and any of their prospective
subcontractors must disclose any wage theft or payroll fraud violations over the last three
years. Unless they receive a waiver from the City's Fair Wage Employment Board,
violators are placed on the City's Adverse Determination List, which prevents them from
entering into new contracts with or receiving Assistance from the City. This disclosure
requirement and the waiver process are set forth in Chapter 190 of the Codified
Ordinances of Cleveland, Ohio, 1976 ("Chapter 190").
INSTRUCTIONS:
Pursuant to Chapter 190, the information requested on this document must be provided
by any person or entity bidding on or making a proposal for a Construction or
Improvement Contract or a Service Contract, or applying for Assistance, and any of their
prospective subcontractors.
Any person or entity that is deemed to have made a false statement shall be declared to
have acted in default of its contract and shall be subject to the remedies for default
contained in its contract.
DEFINITIONS:
"Adverse Determination" means a final action or adjudication that the person or entity in
question has committed Wage Theft or Payroll Fraud and is further defined in Chapter
190.
"Assistance" means any form of City financial assistance, except for financial assistance
provided for the development, rehabilitation or other means of providing residential
housing. Assistance includes but is not limited to: grants; economic development loans;
tax credits, incentives and abatements; subsidies; and bonds. Assistance does not include
financial assistance which is received from another government or other entity with the
City acting only as a conduit or fiscal agent for the funds, where the City exercises no
control over the identity of any recipient or of the terms of the contract. Community
Development Block Grant Funds are not considered conduit funds and, to the extent they
otherwise qualify, are included as Assistance.
"Construction or Improvement Contract" means any contract entered into pursuant to
Chapter 167 or Chapter 185 of the Codified Ordinances.
"Payroll Fraud" means concealing an entity's true payroll tax liability or other financial
liability to a government agency from government licensing, regulatory or taxing
agencies through misclassification of employees, failure to report or underreported

payment of wages, or executing a cash transaction while failing to maintain proper
records of reporting and withholding.
"Service Contract" means any contract or subcontract between a person, business or
corporation and the City of Cleveland that primarily involves the furnishing of services to
the City (as opposed to the purchase of goods or other property or the leasing of
property), and shall be limited to the following categories of services: food service,
janitorial, security services, parking lot attendants, home health care, health care aides,
waste management, automotive repair services, landscaping, towing contracts, building
and maintenance services, carpentry, clerical services, urban forestry, housekeeping,
street maintenance and repair, and sidewalk maintenance and repair. This includes
services performed on City-owned premises including the following City-owned
locations: airports, parking lots, municipal parks, recreational facilities, and City-owned
buildings. Contracts that are primarily for the purchase of goods or other property are not
considered Service Contracts.
"Wage Theft" means a violation of the Ohio Prompt Pay Statute, RC 4113.15; the Ohio
Minimum Fair Wage Standards Act, RC Chapter 4111; Oh. Const. Art. II, Sec. 34a; RC
Chapters 4109 or 4115; RC 4113.17, 4113.18, 4113.52 or 4113.61; or a violation of any
substantially equivalent federal or state law; as any of these laws may be amended or
superseded.
CHECK WHICHEVER IS APPLICABLE:
(A) ( ) The undersigned person or entity HAS NOT had any Adverse Determinations
within the last three (3) years.
(B) ( ) The undersigned person or entity HAS had any Adverse Determinations within
the last three (3) years.
If (B) is checked, then in an attachment(s) to this form, please disclose all Adverse
Determinations within the last three (3) years.
Name of Person or Entity: __________________________
Signature: __________________________
Printed Name of Signatory: __________________________
Title of Signatory: __________________________
Date: __________________________

Effective Immediately: In accordance with Codified Ordinance 181.13 (1) the City shall
receive competitive sealed bids through email. All City of Cleveland bids estimated to be
less than 50K in value will be submitted and received electronically via email. All bids
must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,
you will receive a reply indicating your bid has been received.
Bidder's Instructions
See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.
Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number
and Buyer's Name must be identified in the email subject line. Also clearly state the
Document ID Number, Bid Description, Buyer's Name and Closing Date.
PLEASE NOTE: Bids received after the Closing Date, Closing Time
or
sent to
any other email address not identified in the Bidders
Instructions cannot be considered.
Northern Ireland Affidavit must be completed, signed and included with each bid.
The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov
The bid documents must include:
The Document ID Number and Buyers Name in email subject line
PDF File of Request For Bid Form
Terms & Conditions.
Northern Ireland Affidavit.
Wage Theft Form.
Contact the Buyer immediately at the number on the Bid Form if you do not have all the
required documents.