DA10--Sources Sought - Firefighter Training Program Services for the VA Black Hills Health Care System

Active

Contract Opportunity

The VA Black Hills Health Care System is conducting market research in accordance with FAR 17.207 Exercise of Options for Firefighter Training Program Services as described in the Preliminary Statement of Work below.

This is a SOURCES SOUGHT NOTICE only looking for businesses to provide the services listed in the Statement of Work below for market research purposes. No proposals are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS OR PRICING AND NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs.

Responses to this notice will be treated only as information for the Government to consider as part of their market research efforts. The information provided will be used by the Government in developing its acquisition strategy regarding possible set aside for Service-Disabled Veteran-Owned, Veteran-Owned, and other socio-economic categories of small business. Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. The Government does not intend to pay for the information submitted in response to this notice and parties responding will not be entitled to payment for direct or indirect costs incurred in responding to this notice.

The North American Industry Classification System (NAICS) code for this requirement is 513210, Software Publishers, with an SBA Small Business Size Standard of $47.0 Million.

If you are a vendor capable of providing the requested information and required services described below with competitive pricing, send your information with a description of proof of capability and answers to ALL questions to: Alisha.Milander@va.gov on or before Tuesday, July 29, 2025 at 12:00 PM Central Time.

Please provide answers as appropriate to the following questions in the table below with your response to this Sources Sought. Failure to respond accurately to the following questions may affect the acquisition strategy. Failure to respond to the questions at all will result in your response being determined as non-responsive.

1.Â
Please provide all socio-economic categories of your firm (e.g., SDVOSB, VOSB, WOSB, Large Business, 8a, etc.) as well as your firm s SAM Unique Entity ID number (replaces DUNS number) and Government Contract POC.
2.Â
State whether the requested services may be ordered against a government contract awarded to your organization (e.g Federal Supply Schedule (FSS), General Services Administration (GSA), etc.).
3.Â
Provide estimated lead time to deliver a fully functioning solution as described in the Statement of Work below.

*If applicable, FAR Provision 52.219-14 Limitations on Subcontracting, will apply to the potential solicitation if set-aside for Small-Businesses.*

*If applicable, 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction, will apply to the potential solicitation if set-aside for SDVOSBs/VOSBs.*

DISCLAIMER

This Sources Sought is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Sources Sought that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought.

The deadline for this information is 12:00 PM Central Time on, Tuesday, July 29, 2025.

PRELIMINARY STATEMENT OF WORK

Scope of Work:

Provide a comprehensive program for firefighter training, apparatus, equipment inspection, and crew scheduling in a single platform.

Background:

The VA Black Hills Health Care System requires a program capable of providing
a comprehensive platform specifically designed for the fire protection industry, providing a broad range of continuously updated, shared and current emergency service response
training and tracking. Additionally, to be included is fire department apparatus daily,
weekly, quarterly, and annual inspections and maintenance, as well as equipment inventory tracking for use and condition assessments through reporting and firefighter work scheduling.

The platform requires resources for tracking annual firefighter proficiency training in
accordance with NFPA standards and annual certification training acceptable to CAPCE
standards for continued educational requirements to maintain emergency medical
technician (EMT) certification acceptable to National Registry of Emergency Medical
Technicians (NREMT).

CONTRACTOR REQUIREMENTS

Technical Requirements/Tasks:

Provide a comprehensive combined firefighter training, apparatus, equipment, and
scheduling program capable of furnishing detailed reports on all aspects and has a history of staff support in implementation, train-the-trainer, and record keeping.

Must be accredited through CAPCE, the Commission on Accreditation for Pre-Hospital Continuing Education.
Shall provide accredited EMS continuing education courses that may directly report to NREMT.
Provide NFPA 1001, NFPA 1021, NFPA 1410, NFPA 1500, as well as Occupational Safety and Health Administration (OSHA) courses with flexibility for agency to input and create and track its own training priorities such as policy reviews and physical fitness tracking.
Provide for record keeping and reports.
Apparatus and equipment inspections and management capable of providing
management system for conducting inspections of equipment, apparatus, and
inventory.
24/7 real-time views of equipment status and location.
Push notifications, email alerts, and custom check-step comments to communicate the completion of an inspection, create check-step comments, or notify supervisors of issues.
Provide a workforce management and employee resourcing software built for the
complex organizational tasks for mission-critical industries.
Provide for convenience of checking schedules and requesting a day off or shift trade electronically. Provides the ability for supervisors to check, approve, or deny requests as needed electronically.
The ability to send mass employee notifications via calls/texts/pages/push notifications to a team or the entire department.
Contractor to perform the service without direct government supervision. Contractor will provide an implementation manager for coordination of project meetings and deliverables. Contractor shall not access government system without prior coordination. No contactor will be on site for the work described.
Contractor will work through assigned departmental staff for implementation and maintenance.
Provide all requirements under a single platform with support provided to key personnel that would allow user-friendly management of information.

Government Furnished:

Fire department will provide a project team to serve as administrators, subject matter experts, and day-to-day activities.

Provide current and updated key personnel to Contractor for set up and implementation.
Provide assigned points of contact for implementation and maintenance.
A means for firefighters or key staff to access the program to complete tasks, typically in the form of a user sign on.

PLEASE PROVIDE ESTIMATED PRICING/QUOTES BELOW FOR MARKET RESEARCH PURPOSES WITH YOUR RESPONSE TO THIS SOURCES SOUGHT.

ITEM INFORMATION
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001

1.00
EA
$________
$________

Provide Firefighter Training Program to include training, asset management, and scheduling platform per the Price/Cost Schedule and the Statement of Work.
Contract Period: Base
POP Begin: 09-01-2024
POP End: 08-31-2025
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
0002

1.00
EA
$________
$________

Implementation of Firefighter Training Program to include training, asset management, and scheduling platform.
Contract Period: Base
POP Begin: 09-01-2024
POP End: 08-31-2025
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service


GRAND TOTAL
$________

Attachments/Links