Physical Education Supplies for Central Warehouse, Term Contract
| Location: | Florida |
|---|---|
| Posted: | Dec 19, 2025 |
| Due: | Jan 14, 2026 |
| Agency: | Polk County Public Schools Facilities and Operations |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 4157MF |
| Publication URL: | To access bid details, please log in. |
Main
Agency
Marion County School Board Purchasing
Marion County School Board Purchasing
Status
Active
Active
Fiscal Year
2026
2026
Title
Physical Education Supplies for Central Warehouse, Term Contract
Physical Education Supplies for Central Warehouse, Term Contract
Number
4157MF
4157MF
Type
Invitation to Bid
Invitation to Bid
Department
Purchasing
Purchasing
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
Yes
Yes
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
The purpose and intent of this ten-month term contract is to secure firm pricing for physical education supplies as specified herein:
1. Orders will be placed on an “As Needed Basis Only” throughout the term of the contract.
2. Orders, when placed, are for delivery to the Central Warehouse only.
3. Vendors are to complete the Proposal Form in Excel Format as it is written. The following will not be considered or accepted if submitted along with the Proposal Form and Required Forms: Memos, letters, or any other additional paperwork that may contain additional pricing, bulk pricing, different packaging pricing, minimums of any type, or that contains additional terms and conditions. If a vendor submits any additional information other than what is requested on the Proposal Form attachment of this bid, the submitted response may be deemed as non-responsive and subject to rejection.
4. All containers are to be suitable for storage or shipment, and all prices shall include standard commercial packaging. All cartons must be palletized and shrink wrapped accordingly and free of dirt, sand, or other foreign particles upon delivery.
5. Product Discontinuation or Change Notifications: Vendors are responsible for notifying Amelia Bray, Central Warehouse of any product discontinuation or product changes that occur.
6. Tabulation will be posted on www.myvendorlink.com; we do not mail, e-mail, or fax copies of the results. Samples are required if bidding other than what is specified: Refer to bid document titled “Bid 4157MF Physical Education Supplies for Central Warehouse–TERMS AND CONDTIONS,” page 14, “P. BRAND NAMES” and page 15, “Q. SAMPLES, DEMONSTRATIONS & TESTING”. Each individual sample must be labeled with the bidder’s name, bid number, and item number. Failure of the bidder to either deliver required samples or to clearly identify samples as indicated may be a reason for rejection of the bid. Vendors are to complete and submit the required “Proposal Form” and "REQUIRED FORMS" located in the VendorLink Bid Documents. Please submit the Proposal Form document in Excel format.
ONLY ELECTRONIC SUBMISSIONS OF THIS BID WILL BE ACCEPTED. (MAILED, EMAILED, OR DELIVERED
IN-PERSON BID SUBMISSIONS WILL NOT BE ACCEPTED.)
THERE ARE SEVERAL CENTRAL WAREHOUSE BIDS RELEASED AT THE SAME TIME; PLEASE ENSURE ALL INDIVIDUAL SAMPLES ARE LABELED WITH BIDDER’S NAME, BID NUMBER, AND ITEM NUMBER. FAILURE TO EITHER DELIVER REQUIRED SAMPLES OR TO CLEARLY IDENTIFY SAMPLES AS INDICATED MAY BE REASON FOR REJECTION OF BID SUBMISSION. SAMPLES OF ITEMS ARE TO BE DELIVERED TO MCSB CENTRAL WAREHOUSE/PURCHASING 2091 NE 35TH STREET, OCALA, FL 34479 – PRIOR TO THE BID OPENING DATE. PLEASE NOTE: ALL SCHOOLS AND DEPARTMENTS FOR THE SCHOOL BOARD OF MARION COUNTY, FLORIDA, ARE CLOSED FOR WINTER BREAK DECEMBER 22, 2025 THROUGH JANUARY 4, 2026. PLEASE PLAN ACCORDINGLY, AS NO DELIVERIES WILL BE ACCEPTED DURING THIS TIME.
The purpose and intent of this ten-month term contract is to secure firm pricing for physical education supplies as specified herein:
1. Orders will be placed on an “As Needed Basis Only” throughout the term of the contract.
2. Orders, when placed, are for delivery to the Central Warehouse only.
3. Vendors are to complete the Proposal Form in Excel Format as it is written. The following will not be considered or accepted if submitted along with the Proposal Form and Required Forms: Memos, letters, or any other additional paperwork that may contain additional pricing, bulk pricing, different packaging pricing, minimums of any type, or that contains additional terms and conditions. If a vendor submits any additional information other than what is requested on the Proposal Form attachment of this bid, the submitted response may be deemed as non-responsive and subject to rejection.
4. All containers are to be suitable for storage or shipment, and all prices shall include standard commercial packaging. All cartons must be palletized and shrink wrapped accordingly and free of dirt, sand, or other foreign particles upon delivery.
5. Product Discontinuation or Change Notifications: Vendors are responsible for notifying Amelia Bray, Central Warehouse of any product discontinuation or product changes that occur.
6. Tabulation will be posted on www.myvendorlink.com; we do not mail, e-mail, or fax copies of the results. Samples are required if bidding other than what is specified: Refer to bid document titled “Bid 4157MF Physical Education Supplies for Central Warehouse–TERMS AND CONDTIONS,” page 14, “P. BRAND NAMES” and page 15, “Q. SAMPLES, DEMONSTRATIONS & TESTING”. Each individual sample must be labeled with the bidder’s name, bid number, and item number. Failure of the bidder to either deliver required samples or to clearly identify samples as indicated may be a reason for rejection of the bid. Vendors are to complete and submit the required “Proposal Form” and "REQUIRED FORMS" located in the VendorLink Bid Documents. Please submit the Proposal Form document in Excel format.
ONLY ELECTRONIC SUBMISSIONS OF THIS BID WILL BE ACCEPTED. (MAILED, EMAILED, OR DELIVERED
IN-PERSON BID SUBMISSIONS WILL NOT BE ACCEPTED.)
THERE ARE SEVERAL CENTRAL WAREHOUSE BIDS RELEASED AT THE SAME TIME; PLEASE ENSURE ALL INDIVIDUAL SAMPLES ARE LABELED WITH BIDDER’S NAME, BID NUMBER, AND ITEM NUMBER. FAILURE TO EITHER DELIVER REQUIRED SAMPLES OR TO CLEARLY IDENTIFY SAMPLES AS INDICATED MAY BE REASON FOR REJECTION OF BID SUBMISSION. SAMPLES OF ITEMS ARE TO BE DELIVERED TO MCSB CENTRAL WAREHOUSE/PURCHASING 2091 NE 35TH STREET, OCALA, FL 34479 – PRIOR TO THE BID OPENING DATE. PLEASE NOTE: ALL SCHOOLS AND DEPARTMENTS FOR THE SCHOOL BOARD OF MARION COUNTY, FLORIDA, ARE CLOSED FOR WINTER BREAK DECEMBER 22, 2025 THROUGH JANUARY 4, 2026. PLEASE PLAN ACCORDINGLY, AS NO DELIVERIES WILL BE ACCEPTED DURING THIS TIME.
Dates(All times are listed as
EST
)
Broadcast Date
12/19/2025 4:00 PM EST
12/19/2025 4:00 PM EST
Question End Date
1/6/2026 5:00 PM EST
1/6/2026 5:00 PM EST
Due Date
1/14/2026 2:00 PM EST
1/14/2026 2:00 PM EST
Bid Opening Date
Pre-Bid Meetings
Total: 0
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
Shortlist Meeting
Total: 0
(All times are listed as
EST
)
| Date | Time | Location |
Documents
Total: 3
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 0
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
ITB Documents
ITB Documents
Shipping
None
None
Terms and Conditions
See bid terms and conditions
See bid terms and conditions
Include Shipping in Price of Items
No
No
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 0
| Question | Date Asked | Answer | Date Answered |
Commodity Codes
Total: 17
| Code | Description |
| [805-62] | Physical Education Equipment, Adaptive: Body Alignment Wedges, Mobile Mats, Stimulation Boards, Straddle Seats, Vestibular Boards, etc. |
| [805-48] | Football Equipment |
| [805-30] | Basketball Equipment (Including Backboards and Backstops) |
| [805-24] | Baseball Equipment |
| [805-90] | Volleyball Equipment |
| [805-78] | Tennis Equipment |
| [805-51] | Games: Croquet, Dart Boards, Horseshoes, Shuffleboards, Table Tennis, Tetherball, etc. See 037-84; 208-47; 209-48; and 785-53 for other type games) |
| [805-66] | Soccer Equipment |
| [650-38] | Playground Equipment (Not Otherwise Classified) (See 420-04 for Bleachers) |
| [988-73] | Playground Equipment Maintenance and Repair, Including Installation and Removal |
| [981-61] | Recreational, Park, Picnic and Playground Equipment and Accessories Rental or Lease |
| [550-78] | Traffic Cones, Lane Markers, and Barricades (Portable) |
| [785-32] | Classroom Equipment and Supplies (Not Otherwise Classified) |
| [967-31] | Classroom and Educational Furnishings and Equipment |
| [785-76] | Paper Items, Classroom: Composition Books, Scrapbooks, Examination Booklets, Notebook Filler, Tablets, etc. |
| [650-38] | Playground Equipment (Not Otherwise Classified) (See 420-04 for Bleachers) |
| [805-22] | Balls (Not Otherwise Classified): Medicine, Playground, Push, etc., and Inflators |
Publications
Total: 0
| Publication | Date |
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