Art Supplies for Central Warehouse, Term Contract
| Location: | Florida |
|---|---|
| Posted: | Dec 19, 2025 |
| Due: | Jan 14, 2026 |
| Agency: | Polk County Public Schools Facilities and Operations |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 4150AM |
| Publication URL: | To access bid details, please log in. |
Main
Agency
Marion County School Board Purchasing
Marion County School Board Purchasing
Status
Active
Active
Fiscal Year
2026
2026
Title
Art Supplies for Central Warehouse, Term Contract
Art Supplies for Central Warehouse, Term Contract
Number
4150AM
4150AM
Type
Invitation to Bid
Invitation to Bid
Department
Purchasing
Purchasing
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
Yes
Yes
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
The purpose and intent of this ten-month term contract is to secure firm pricing for art supplies for the District’s Central Warehouse as specified herein: 1. Orders will be placed on an “As Needed Basis Only” throughout the term of the contract. 2. Orders, when placed, are for delivery to the Central Warehouse only. 3. Vendors are to complete the Proposal Form in Excel Format as it is written. The following will not be considered or accepted if submitted along with the Proposal Form and Required Forms: Memos, letters, or any other additional paperwork that may contain additional pricing, bulk pricing, different packaging pricing, minimums of any type, or that contains additional terms and conditions. If a vendor submits any additional information other than what is requested on the Proposal Form attachment of this bid, the submitted response may be deemed as non-responsive and subject to rejection. 4. All containers are to be suitable for storage or shipment, and all prices shall include standard commercial packaging. All cartons must be palletized and shrink wrapped accordingly and free of dirt, sand, or other foreign particles upon delivery. 5. Product Discontinuation or Change Notifications: Vendors are responsible for notifying Amelia Bray, foreman of the MCSB Central Warehouse, of any product discontinuation or product changes that occur. 6. Tabulation will be posted on www.myvendorlink.com; we do not mail, e-mail, or fax copies of the results. Prior to the release of this Invitation to Bid (ITB), a review of State of Florida purchasing agreements and state term contracts available under §287.056, Fla. Stat. (2025) was conducted to determine if their use would be economically advantageous to the District. SAMPLES – Please Refer to Page 15, Section Q. of The Terms & Conditions: 1. There are several central warehouse bids released at the same time. If sending samples - please ensure the bid number, item number (from the proposal form), and your company name are listed on all samples. 2. Samples of items are to be delivered to MCPS Central Warehouse/Purchasing, 2091 NE 35th Street, Ocala, Fl 34479 – samples must be received on or before the bid opening date of January 14, 2026. ONLY ELECTRONIC SUBMISSIONS OF THIS BID WILL BE ACCEPTED. (MAILED, EMAILED, OR DELIVERED IN PERSON BID SUBMISSIONS WILL NOT BE ACCEPTED.) **PLEASE NOTE: MARION COUNTY PUBLIC SCHOOL WILL BE CLOSED FROM DECEMBER 22, 2025 THROUGH JANUARY 4, 2026 FOR WINTER BREAK, AND WILL REOPEN ON JANUARY 5, 2026; ALL QUESTIONS WILL BE ANSWERED AT THAT TIME**
The purpose and intent of this ten-month term contract is to secure firm pricing for art supplies for the District’s Central Warehouse as specified herein: 1. Orders will be placed on an “As Needed Basis Only” throughout the term of the contract. 2. Orders, when placed, are for delivery to the Central Warehouse only. 3. Vendors are to complete the Proposal Form in Excel Format as it is written. The following will not be considered or accepted if submitted along with the Proposal Form and Required Forms: Memos, letters, or any other additional paperwork that may contain additional pricing, bulk pricing, different packaging pricing, minimums of any type, or that contains additional terms and conditions. If a vendor submits any additional information other than what is requested on the Proposal Form attachment of this bid, the submitted response may be deemed as non-responsive and subject to rejection. 4. All containers are to be suitable for storage or shipment, and all prices shall include standard commercial packaging. All cartons must be palletized and shrink wrapped accordingly and free of dirt, sand, or other foreign particles upon delivery. 5. Product Discontinuation or Change Notifications: Vendors are responsible for notifying Amelia Bray, foreman of the MCSB Central Warehouse, of any product discontinuation or product changes that occur. 6. Tabulation will be posted on www.myvendorlink.com; we do not mail, e-mail, or fax copies of the results. Prior to the release of this Invitation to Bid (ITB), a review of State of Florida purchasing agreements and state term contracts available under §287.056, Fla. Stat. (2025) was conducted to determine if their use would be economically advantageous to the District. SAMPLES – Please Refer to Page 15, Section Q. of The Terms & Conditions: 1. There are several central warehouse bids released at the same time. If sending samples - please ensure the bid number, item number (from the proposal form), and your company name are listed on all samples. 2. Samples of items are to be delivered to MCPS Central Warehouse/Purchasing, 2091 NE 35th Street, Ocala, Fl 34479 – samples must be received on or before the bid opening date of January 14, 2026. ONLY ELECTRONIC SUBMISSIONS OF THIS BID WILL BE ACCEPTED. (MAILED, EMAILED, OR DELIVERED IN PERSON BID SUBMISSIONS WILL NOT BE ACCEPTED.) **PLEASE NOTE: MARION COUNTY PUBLIC SCHOOL WILL BE CLOSED FROM DECEMBER 22, 2025 THROUGH JANUARY 4, 2026 FOR WINTER BREAK, AND WILL REOPEN ON JANUARY 5, 2026; ALL QUESTIONS WILL BE ANSWERED AT THAT TIME**
Dates(All times are listed as
EST
)
Broadcast Date
12/19/2025 4:00 PM EST
12/19/2025 4:00 PM EST
Question End Date
1/6/2026 5:00 PM EST
1/6/2026 5:00 PM EST
Due Date
1/14/2026 2:00 PM EST
1/14/2026 2:00 PM EST
Bid Opening Date
Pre-Bid Meetings
Total: 0
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
Shortlist Meeting
Total: 0
(All times are listed as
EST
)
| Date | Time | Location |
Documents
Total: 3
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 0
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
ITB Documents
ITB Documents
Shipping
None
None
Terms and Conditions
See bid terms and conditions
See bid terms and conditions
Include Shipping in Price of Items
Yes
Yes
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 0
| Question | Date Asked | Answer | Date Answered |
Commodity Codes
Total: 20
| Code | Description |
| [050-10] | Block Printing Supplies |
| [050-20] | Casters, Drying Racks |
| [050-23] | Coatings, Protective (For Artwork) |
| [050-40] | Drawing and Painting Supplies: Brushes, Canvas, Chalk, Colors (Acrylic, Oil, Water, etc.), Crayons, Palettes, Paper and Pads, Staples, etc. |
| [050-43] | Glue, Paste, etc., Art |
| [050-59] | Paper, Art, Various Types |
| [050-82] | Shapes, Strings, Tapes, Twists, etc. (Decorative Art Items) |
| [232-10] | Beadcraft Supplies |
| [232-25] | Decoupage Materials and Supplies |
| [232-41] | Kits and Supplies, Crafts, Miscellaneous |
| [232-43] | Kits and Supplies: Mosaic |
| [232-45] | Kits and Supplies: String and Wire Art |
| [232-95] | Wood Burning and Wood Carving Tools and Supplies |
| [050-60] | Picture Frames and Framing Supplies: Mat Cutters, Mats, Molding, Stretcher Strips, etc. |
| [050-67] | Racks, Drying (Portable and Stationary) |
| [050-80] | Sculpturing Equipment and Supplies: Carving Boards, Casting Materials, Modeling Clay, Sculptor's Tools, etc. |
| [615-60] | Office Supplies, General (Not Otherwise Classified) |
| [785-30] | Chalk, Crayons, Erasable Markers, Water Colors, Permanent Markers (Child Proof Safety Type), etc. |
| [305-30] | Drafting and Drawing Pencils, Pens, Leads, Lead Holders, etc. |
| [306-30] | Drafting and Drawing Pencils, Pens, Leads, Lead Holders, etc. , Environmentally Certified Products |
Publications
Total: 0
| Publication | Date |
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