CHILLER REPAIRS, MAINTENANCE AND INSTALLATION

This combined synopsis/solicitation for commercial items prepared in accordance with the format at FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number W913E525Q0002 is being issued as a request for quotation (RFQ).

The associated North American Industry Classification System (NAICS) code is 238220 – Plumbing, Heating, and Air Conditioning Contractors which has a size standard of $19M. This requirement is a Total Small Business Set-Aside in accordance with FAR 19.502-2.

The Cold Regions Research and Engineering Laboratory (CRREL) located at 72 Lyme Road, in Hanover, New Hampshire has a requirement to repair one (1) ammonia chiller system (hereafter referred to as the 23-ton #1 system) and conduct preventative maintenance on one (1) other identical ammonia chiller system (hereafter referred to as the 23-ton #2 system). Both 23-ton (#1 and #2) systems include a GEA model 125GMX compressor package charged with R-717. The GEA compressor skids are integrated into refrigeration packages to cool CRREL’s main cold glycol loop.

Requirement: The contractor shall furnish all labor, supervision, tools, materials, equipment, incidental engineering, transportation, and any other items and services necessary to perform the tasks under the 8,000-hour service interval on the 23-ton #2 system and required repairs on the 23-ton #1 system. All work will follow guidance in each system’s respective manual and guidance from manufacturers regarding safety, materials used, and methods.

• 23-Ton #1 System: The Contractor shall replace the plate and frame heat exchanger with an equally capable heat exchanger that has excellent protection against both R-717 and water conditions. The specific model of heat exchanger to be installed shall be presented in the Contractor’s quote. Following the replacement of the heat exchanger, the R-717 system shall be recharged by the Contractor. The Contractor shall also ensure oil level is within manufacturer’s specifications, adding oil, if needed. In addition, the Contractor shall replace and/or repair water piping within the 23-ton #1 enclosure. The 23-ton #1 system also has a pinhole leak at one of the fittings of the water piping associated with the plate and frame heat exchanger within the system enclosure. Photos of the water piping to be replaced are shown in attachment B.

• 23-Ton #2 System: The Contractor will perform all maintenance tasks recommended under an 8,000-hour service interval as shown in attachment C, Table 5-1. The Contractor will provide a written report documenting all maintenance performed, the status of each component prior to maintenance, any measurements taken, along with any additional noteworthy findings. The 23-ton #2 system shall be tested for at least 24 hours following the maintenance servicing.

• The contractor shall ensure at least one chiller is reliable and operating to meet CRREL’s refrigeration demand. Both chillers cannot be worked on at the same time.

• Contractor shall have a minimum of five years’ experience in installation, troubleshooting and maintenance of GEA-manufactured chillers. The Contractor must also have the experience and permissions to utilize GEA’s vibration monitoring and analysis platform. This experience must be documented in the quote.

• Contractor shall designate a primary Point of Contact (POC) for work being performed during the execution of the contract. The Contractor primary POC shall keep the Contracting Officer’s Representative (COR) informed of the work progress and be available to the COR in the event of a change in the schedule or if any problems arise. The primary POC is required to be present at an initial Pre-Work Conference after award of this contract.

• The contractor is responsible for the area being free of debris, equipment, and other materials used or generated during the contract prior to close out of the contract.

Please reference the attached RFQ for instructions and applicable provisions and clauses.

Award will be made to the responsible offeror whose offer represents the Best Value to the Government, in consideration of all factors. The basis for award will be an acceptable offer, the price of which may not be the lowest. The Government’s determination of what represents the best value for this requirement shall be based on the Government’s confidence that the services being quoted meet the following: 1) technical capability to provide the requested services and as outlined in Section C, Performance Work Statement (PWS), to include the permissions to utilize GEA's vibration monitoring and analysis platform 2) the contractor’s emphasize expertise in installation, troubleshooting and maintenance of GEA-manufactured chillers, 3) total quoted price, 4) demonstration of experience of a minimum of five (5) years of experience in installation, troubleshooting and maintaining GEA- manufactured chillers, similar to the 23-ton #1 and 23-ton #2, and 5) proposed delivery schedule.

FOB Destination: CRREL, 72 Lyme Road, Hanover, New Hampshire 03755-1290.

Payment Terms: Net 30

Please provide responses to this notice, no later than Monday, 28 October 2024, 12:00 PM, Central Daylight Time (CDT) to:

Tomeka.J.McNeely@usace.army.mil and Kim.D.Roberson@usace.army.mil

Telephone responses will not be accepted.

*Note: To be eligible for award of a Government contract, vendors must be actively registered in the System for Award Management (SAM), have no active exclusions, and complete representations and certifications. For more information, review the SAM website at https://www.sam.gov.