RFP # 06012026 - Financial Management & Audit Support Services Project

Middle Chattahoochee Regional Water and Sewer Authority
REQUEST FOR PROPOSAL
RFP # 06012026
Financial Management & Audit Support Services
Project
RESPONSE DUE DATE: July 7, 2026, 3:00 PM EST
The Middle Chattahoochee Regional Water and Sewer Authority ("Authority") is seeking proposals from
qualified firms to provide financial management services. These services are requested to ensure
transparency, regulatory compliance and fiscal accountability for the Middle Chattahoochee Regional
Water and Sewer Authority.
The Middle Chattahoochee Regional Water and Sewer Authority (formerly the South Fulton Municipal
Regional Water & Sewer Authority) is comprised of the cities of Fairburn, Palmetto and Union City. The
Authority was established in 2000 and renamed in 2020 by the Georgia General Assembly for the
purpose of ensuring water supply needs for current and future residents of member cities. The
Authority has been forward-looking in planning for the water needs of its citizens.
Information concerning this solicitation may be found electronically at:
https://www.middlechattwaterandsewer.net
The Authority website will contain this RFP, any addenda, clarifications, schedule changes, and other
important information regarding the solicitation. Vendors submitting Responses ("Respondents")
should check these electronic pages daily.
The Authority reserves the right, among others, to reject all Responses and to waive technicalities and
informalities, to make an award in the best interest of the Authority, or to cancel this solicitation at any
time for any reason.
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Table of Contents
SCHEDULE OF EVENTS 3
SECTION 1: RFP INSTRUCTIONS 4
SECTION 2: EVALUATION PROCESS 6
SECTION 3: SCOPE OF WORK 7
SECTION 4: EVALUATION 9
APPENDIX A - REQUIRED FORMS 10
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SCHEDULE OF EVENTS
EVENT DATE
RFP Issue Date ................................................................................................................ June 10, 2026
Deadline for Receipt of Written Questions ................................................... June 17, 2026 (3:00 PM)
Deadline for Posting Written Answers to Authority's Website ..................................... June 24, 2026
Response Due Date ................................................................................... July 7, 2026 (3:00 p.m.)
Interviews... ...................................................................................................... TBD
Anticipated Award Date ............................................................................................................ July 2026
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SECTION 1: RFP INSTRUCTIONS
Single Point of Contact:
From the date this Request for Qualifications (the "RFP") is issued until a qualified contractor is
selected, Respondents are not allowed to communicate with any Authority staff, Authority
members, or elected officials or staff of member cities regarding this procurement. Any
unauthorized contact may disqualify the Respondent from further consideration. Contact
information for the single point of contact is as follows:
Procurement Manager: Jessica Davis
E-mail Address: MiddleChattahoocheeRegional@outlook.com
Review RFP: Respondents should carefully review this RFP in its entirety including all instructions,
requirements, specifications, and terms/conditions and promptly notify the Procurement Manager,
identified above, via e-mail of any ambiguity, inconsistency, unduly restrictive specifications, or error
that may be discovered upon examination of this RFP.
Addenda: The Authority may revise this RFP by issuing an addendum prior to its opening. The
addendum will be posted on the Authority website alongside the posting of the RFP at
https://www.middlechattwaterandsewer.net/
The Addenda will become part of the procurement documents and subsequent contract. Respondents
must sign and return any addendum with their Response. Failure to respond in accordance with an
addendum may be cause for rejection. In unusual circumstances, the Authority may postpone an
opening in order to notify vendors and to give Respondents sufficient time to respond to the addendum.
Form of Questions: Respondents with questions or requiring clarification or interpretation of any
section within this RFP shall address these questions via e-mail to the Procurement Manager referenced
above. Questions received after the deadline may not be considered.
The Authority's Answers: The Authority will provide an official written answer to all questions received
before the deadline stated above. The Authority response will be by formal written addendum. Any
other form of interpretation, correction, or change to this RFP will not be binding upon the Authority.
Any formal written addendum will be posted on the Authority's website alongside the posting of the
RFP found at https://www.middlechattwaterandsewer.com/rfp-info.html by the close of business on
the date listed. Respondents must sign and return any addendum with their RFP response.
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Organization of Response:
Each Response shall be prepared simply and economically, providing straight-forward, concise
delineation of the Respondent's capabilities to satisfy the requirements of this RFP. Respondent shall
place the following information on the outside, lower left corner of the proposal.
Request for Qualifications #06012026
Respondent's Name
Date
Responses:
* All Responses must be received by no later than deadline shown above.
* Submission Instructions: Submit one (1) original, signed and dated proposal response
in PDF Format to the Middle Chattahoochee Regional Water and Sewer Authority
email address: MiddleChattahoocheeRegional@outlook.com
* All Proposals, including all attachments, must be received by email no later
than July 7, 2026 at 3:00 P.M.
* All submitted responses will be electronically time and date stamped at the
time all documents are received.
Late Submissions, Withdrawals, and Corrections:
A. Late Response: Regardless of cause, late Responses will not be accepted and will
automatically be disqualified from further consideration. It shall be the Respondent's sole
risk to assure delivery to the Authority by the designated time. Late Responses will not be
opened and may be returned to the Respondent at Respondent's expense or destroyed if
requested by Respondent.
B. Withdrawal of Response: A Respondent requesting to withdraw its proposal prior to the
RFP due date and time may submit a letter to the Procurement Manager requesting to
withdraw. The letter must be on company letterhead and signed by an individual
authorized to legally bind the firm.
C. Correction of Response: If an obvious clerical error is discovered after the Response has
been opened; the Respondent may submit a letter to the Procurement Manager within two
(2) business days of opening, requesting that the error be corrected. The letter must be on
the Respondent's letterhead and signed by an individual authorized to legally bind the firm.
The Respondent must present clear and convincing evidence that an unintentional error was
made.
Cost of Preparing a Response
The costs for developing and delivering a Response and any subsequent presentations requested by
the Authority are entirely the responsibility of the Respondent. The Authority is not liable for any
expense incurred by the Respondent in the preparation and presentation of a Response.
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Responses Are Authority Property
All materials submitted in response to this RFP become the property of the Authority and are to be
appended to any formal documentation, which would further define or expand any contractual
relationship between the Authority and Respondent resulting from this procurement.
SECTION 2: EVALUATION PROCESS
Authority:
This RFP is issued under the authorization of the Authority.
Public Information:
During the opening of Responses, only the Respondent's name will be published. No other
information will be disclosed at that time, nor shall the Responses be considered open record until
after contract award by the Authority. All information received in response to this RFP is deemed
public information and will be made available for public viewing shortly after award.
Review of Responses:
Upon opening the Responses, the Procurement Manager will review the Responses.
All Responses will initially be classified as either "responsive" or "nonresponsive". Responses may be
found nonresponsive at any time during the evaluation process if any of the required information is
not provided or if the Response does not comply with the specifications described and required in
the RFP.
After receipt of all Responses and prior to determination of contract award, the Authority may
initiate discussions with one or more Respondents should clarification or negotiation be necessary.
Respondents may also be required to make an oral presentation/interview to clarify or further
define their Responses. In either case, Respondents should be prepared to make available qualified
personnel to the Authority to discuss technical and contractual aspects of the Response.
Award, if any, shall be made by Authority to the Respondent that presents a Response in the best
interest of the Authority and otherwise meets all requirements of the Authority for successful
completion of the Project.
Authority's Rights Reserved
While the Authority has every intention to make an award as a result of this procurement, issuance
of the RFP in no way constitutes a commitment by the Authority to award and execute a contract.
Upon a determination such actions would be in its best interest, the Authority, in its sole discretion,
reserves the right to:
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* Cancel or terminate this procurement at any time. A notice of cancellation will be issued on
the Authority's website. If the procurement is cancelled, the Authority will not reimburse
any Respondent for the preparation of its Response.
* Reject any or all Responses received; and
* Make a contract award based directly on the Responses received, determined to be in the
best interest of the Authority, in its sole discretion.
SECTION 3: SCOPE OF WORK
Background
The Authority was issued a water withdrawal permit from the Chattahoochee River July 27, 2020
near Rivertown Road in south Fulton County, the by the Georgia Environmental Protection Division.
With the issuance of this permit, a long-term water supply will be secured to meet the future needs
of the Authority member cities. The Authority has been planning for an independent water supply
for 20 years. In that timeframe several major accomplishments have been achieved:
* 50 Year Water Supply Need of 13.25 MGD Verified by EPD
* Purchased 430.21 acres near Chattahoochee River for water treatment
facilities and reservoir (reservoir no longer needed) and intake site
* Source Water Assessment and Protection Plan Completed
* Treatability Analysis Completed
* Alternative Minimum Flow Study Completed
* Preliminary Engineering Report Completed
* Direct Withdrawal Permit Issued, Max Day 11.4 MGD, Monthly Ave 8.55
MGD, Annual Ave 7.12 MGD
* Initial GEFA Loan Secured
The vendor will work under the direction of the Authority's Project Management Team and
will be responsible for providing the following services detailed below:
A. Financial Operations
* Full-cycle accounting services (e.g., AP/AR, general ledger)
* Monthly reconciliation of all accounts
* Prepare annual 1099s to be issued to board members and other contract labor
* Calculate semi-annual (April & October) payout percentages based on water consumption
* Collect monthly invoices from the member cities by the 15th of the month for the previous
month
* Collect all invoices by the 1st of the month (via email and/or Post Office Box)
* Timely semi-annual interest and bond payments are due in June and December
* Annual insurance renewal completed in June and December; Premium is due in May
B.Budgeting & Forecasting
* Annual budget development and support
* Quarterly budget revisions and projections
* Variance analysis with written explanations
* Monthly Budget vs. Actual reports
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C.Financial Reporting
* Monthly financial statements (Balance Sheet, Income Statement)
* Calculate semi-annual (April & October) payout percentages based on water consumption
* Prepare annual 1099s to be issued to board members and other contract labor
* Ad hoc reporting as requested
D.Compliance
* Ensure adherence to federal (2 CFR Part 200), state, and local requirements
* Maintain audit-ready documentation
* Monitor internal controls and risk exposure
E.Audit Support
* Identify contractor to complete a full forensic audit
* Prepare schedules and documentation for audit
* Act as liaison with auditors
* Respond to findings and assist with corrective actions
F. Financial Management:
* Execute all financial tracking, reporting, and audit preparation tasks
* Maintain documentation and compliance standards
G.Timeline
* Ongoing: Financial management, reporting, and compliance monitoring
* Quarterly: Internal reviews and reporting updates
* Annually: Audit preparation, execution, and follow-up
H.Deliverables
* Monthly financial reporting package
* Annual budget and forecast reports
* Audit preparation plan
* Corrective action plans (if needed)
I.Minimum Qualifications
* Demonstrated experience with government or nonprofit financial management
* Proven audit support experience
* Certified Public Accountant (CPA) preferred
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SECTION 4: EVALUATION
Initial Review:
All Responses received will be reviewed by the Project Management Team to ensure that all
administrative requirements of the RFP have been met, such as all documents requiring a signature have
been signed and submitted. Failure to meet these requirements may be cause for rejection. All
Responses that meet the administrative requirements will be forwarded to the Authority for further
evaluation.
Evaluation:
Responses will be evaluated by Authority members and other key stakeholders deemed appropriate by
the Authority. The Authority does not disclose the names of key stakeholders that may review
proposals. The Authority has final responsibility for ranking and final selection. The evaluation will
consist of the following ranking criteria with a possible 100-point total score:
Evaluation Criteria Weight
Technical approach 30%
Relevant experience 25%
Staff qualifications 20%
Past performance/references 10%
Cost Proposal 15%
TOTAL POINTS 100%
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Appendix A Required Forms
IRS W-9 FORM
CERTIFICATION OF CONTRACTOR GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT
CONTRACTOR AFFIDAVIT UNDER O.C.G.A. 13-10-91
INSURANCE REQUIREMENTS