Title: Provide Event Rentals and Related Services

Solicitation Number ITB No. 2026-033
Richland County School
Date Issued June 11, 2026
District One
Procurement Officer Stephanie Conrad
INVITATION FOR BID Phone (803) 231-7031
E-mail Address Stephanie.conrad@richlandone.org
DESCRIPTION: Provide Event Rentals and Related Services
The Term "Offer" Means Your "Bid" or "Proposal."
SUBMIT OFFER BY (Opening Date/Time): June 24, 2026 12:00 PM Eastern
NUMBER OF COPIES TO BE SUBMITTED: One (1) Original Signed, and One (1) USB/Electronic (PDF)
QUESTIONS MUST BE RECEIVED BY: June 16, 2026 12:00 P.M. (ET) via email to
stephanie.conrad@richlandone.org
Offers must be submitted in a sealed package. The Solicitation Number and Opening Date must appear on the package exterior.
SUBMIT SEALED OFFER TO THE FOLLOWING ADDRESS:
Procurement Services
Attn: Stephanie Conrad
201 Park Street
Room 209
Columbia, S. C. 29201
CONFERENCE TYPE: N/A LOCATION: N/A
DATE / TIME: N/A
As appropriate, see "Conference - Pre-Bid/Proposal" & "Site Visit"
provisions
AWARD& This solicitation, any amendments and award, will be posted at the following web address:
AMENDMENTS www.richlandone.org/procurement
You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the terms
of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date
NAME OF OFFEROR (Full legal name of business submitting the offer)
OFFEROR'S TYPE OF ENTITY:
AUTHORIZED SIGNATURE
(Check one)
Small
(Person signing must be authorized to submit binding offer to enter contract on behalf of offeror Women
named above) Minority
TITLE (Business Title of person signing above) Other
(See provision entitled "Signing Your Offer")
PRINTED NAME (Printed name of person signing above)
Instructions regarding Offeror's Name: Any award issued will be issued to, and the contract will be formed with, the entity identified
as the offeror above. An offer may be submitted by only one legal entity. The entity named as the offeror must be a single and
distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or a division of a larger entity
if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.
STATE OF INCORPORATION (If Offeror is a corporation, identify the state of Incorporation.)
TAXPAYER IDENTIFICATION NO. (See "Taxpayer Identification Number" provision)
COVER PAGE (December 2017)

Richland County School District One
Invitation to Bid: Event Rentals and Related Services
PAGE TWO
(Return Page Two with your Offer)
HOME OFFICE ADDRESS (Address for offeror's home NOTICE ADDRESS (Address to which all procurement and contract
office / principal place of business) related notices should be sent.) (See "Notice" clause)
Area Code Number Extension Facsimile
E-mail Address
PAYMENT ADDRESS (Address to which payments will be sent.) ORDER ADDRESS (Address to which purchase orders will be sent)
(See "Payment" clause) (See "Purchase Orders" and "Contract Documents" clauses)
Payment Address same as Home Office Address Order Address same as Home Office Address
Payment Address same as Notice Address (check only one) Order Address same as Notice Address (check only one)
ACKNOWLEDGEMENT OF AMENDMENTS
ACKNOWLEDGMENT Amendment Amendment Amendment Amendment Amendment Amendment Amendment Amendment
OF AMENDMENTS No. Issue Date No. Issue Date No. Issue Date No. Issue Date
Offeror acknowledges
receipt of amendment(s)
by number and its date
of issue.
See "Amendments to
Solicitation" Provision
DISCOUNT FOR PROMPT 10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _______Calendar Days (%)
PAYMENT
See "Discount for Prompt
Payment" clause
PAGE TWO (December 2017) ****End of Page Two****
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Richland County School District One
Invitation to Bid: Event Rentals and Related Services
SOLICITATION OUTLINE
I. SCOPE OF SOLICITATION
II. INSTRUCTIONS TO OFFERORS
A. GENERAL INSTRUCTIONS
B. SPECIAL INSTRUCTIONS
III. SCOPE OF WORK / SPECIFICATIONS
IV. INFORMATION FOR OFFERORS TO SUBMIT
V. QUALIFICATIONS
VI. AWARD CRITERIA
VII. TERMS AND CONDITIONS
A. GENERAL
B. SPECIAL
VIII. BIDDING SCHEDULE
IX. ATTACHMENTS TO SOLICITATION
***
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Richland County School District One
Invitation to Bid: Event Rentals and Related Services
I. SCOPE OF SOLICITATION
Richland County School District One is soliciting a fixed price bid for the rental of chairs, tables, table linens,
delivery, set-up and breakdown/pick up at the South Carolina State Fairgrounds for our 2026 Convocation
event on July 28, 2026. Set-up and delivery are authorized to begin Monday, July 27, 2026 at 8:00 AM -
5:00 PM. Breakdown and pick up is authorized Wednesday, July 29, 2026 at 8:00 AM. It is important to
note that individuals from audio and visual will also be accessing the same space to set-up and
perform sound and lighting checks.
About Richland County School District One
Richland County School District One. Ideally located in the center of the Palmetto State and just a short drive
from the mountains and the beaches, Richland One is great place to learn, live, work and play. Our District covers
482 square miles and encompasses urban, suburban and rural neighborhoods in Columbia, South Carolina's
capital city. With more than 21,000 students enrolled, Richland One is the state's sixth-largest school district.
Recognizing that our students learn in different ways and have different interests, we offer an exciting and
challenging array of educational opportunities that include Montessori programs, International Baccalaureate
programs, visual and performing arts, foreign language, advanced academic programs, robotics and aerospace
education. Many of our programs serve as models for others across the state and nation. Richland One's long-
standing tradition of excellence dates to the District's earliest beginnings in the late-1800s. Year after year, our
graduates leave our schools and go on to attend some of the nation's most prestigious colleges and universities.
The Richland One Class of 2023 received more than $77 million in scholarships. Our community consistently
shows its commitment to nurturing educational excellence. Just walk into any of our schools and you'll see
evidence of the vigorous community support that our district enjoys. Thanks to Richland One voters, our students
go to school in state-of-the-art facilities built new or renovated through our Schools for the 21st Century bond
construction program. Community members from all walks of life - parents, retirees, elected officials, college
students, business people, military, faith-based organizations - also share their time and talents every day by
serving as volunteers in our schools. Additional basic information about the District is posted on the District's
website: https://www.richlandone.org/Page/1
Richland One is more than just a school district. We are a community of learners with one vision, one mission
and one common purpose - providing all of our students with a high-quality education.
MAXIMUM CONTRACT PERIOD -- ESTIMATED: Start date: Monday, July 27, 2026 to July 29, 2026. Dates
provided are estimates only. Any resulting contract will begin on the date specified in the notice of award. See
clause entitled "Term of Contract - Effective Date/Initial Contract Period".
II. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS
DEFINITIONS, CAPITALIZATION, AND HEADINGS: CLAUSE HEADINGS USED IN THIS SOLICITATION
ARE FOR CONVENIENCE ONLY AND SHALL NOT BE USED TO CONSTRUE MEANING OR INTENT.
EVEN IF NOT CAPITALIZED, THE FOLLOWING DEFINITIONS ARE APPLICABLE TO ALL PARTS OF THE
SOLICITATION, UNLESS EXPRESSLY PROVIDED OTHERWISE.
AMENDMENT means a document issued to supplement the original solicitation document.
BOARD means the Richland County School District One Board of School Commissioners and its successor in
interest.
BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company, joint
venture, or any other legal entity.
CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of
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Richland County School District One
Invitation to Bid: Event Rentals and Related Services
performance, price, quantity, or other provisions of any contract accomplished by mutual agreement of the
parties to the contract.
CONTRACT See clause entitled Contract Documents & Order of Precedence.
CONTRACT MODIFICATION means a written order signed by the Procurement Officer, directing the
contractor to make changes which the clause of the contract titled "Changes," if included herein, authorizes
the Procurement Officer to order without the consent of the contractor.
CONTRACTOR means the Offeror receiving an award as a result of this solicitation.
COVER PAGE means the top page of the original solicitation on which the solicitation is identified by number.
Offerors are cautioned that amendments may modify information provided on the Cover Page.
DISTRICT means Richland County School District One.
OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are
used interchangeably with the term Offer.
OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with
the term Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract.
PAGE TWO means the second page of the original solicitation, which is labeled Page Two.
PROCUREMENT OFFICER means the person, or his successor, identified as such on either the Cover Page,
an amendment, or an award notice.
YOU and YOUR means Offeror.
SOLICITATION means this document, including all its parts, attachments, and any amendments.
STAFF means persons working directly for the Provider or subcontracted.
SUBCONTRACTOR means any person you contract with to perform or provide any part of
the work.
US or WE means Richland School District One DISTRICT.
WORK means all labor, materials, equipment, services, or property of any type, provided or to be provided by
the contractor to fulfill the contractor's obligations under the contract.
AMENDMENTS TO SOLICITATION (Modified): (a) This solicitation may be amended at any time prior to
opening. All actual and prospective bidder's should monitor the following web site for the issuance of
Amendments: https://www.richlandone.org/departments/procurement-services/solicitations (Procurement
Information) (b) Bidders shall acknowledge receipt of any amendment to this solicitation (1) by signing and
returning the amendment, (2) by identifying the amendment number and date in the space provided for this
purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder
received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not
modified remain unchanged.
AUTHORIZED AGENT (Modified): All authority regarding this procurement is vested solely with the
responsible Procurement Officer. Unless specifically delegated in writing, the Procurement Officer is the only
District official authorized to bind the District with regard to this procurement or the resulting contract.
AWARD NOTIFICATION (MODIFIED): Notice regarding any award, cancellation of award, or extension of
award will be posted at the location and on the date specified on the Cover Page or, if applicable, any notice
of extension of award. Should the contract resulting from this Solicitation have a total or potential value of one
hundred thousand dollars or more, such notice will be sent to all Offerors responding to the Solicitation and
any award will not be effective until the seventh business day after such notice is given.
BID / PROPOSAL AS OFFER TO CONTRACT (Modified): By submitting Your Bid or Proposal, You are
offering to enter into a contract with Richland County School District One. Without further action by either
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Richland County School District One
Invitation to Bid: Event Rentals and Related Services
party, a binding contract shall result upon final award. Any award issued will be issued to, and the contract
will be formed with, the entity identified as the offeror on the Cover Page. An offer may be submitted by only
one legal entity; "joint bids" are not allowed.
BID ACCEPTANCE PERIOD: In order to withdraw Your Offer after the minimum period specified on the Cover
Page, You must notify the Procurement Officer in writing.
BID IN ENGLISH & DOLLARS: Offers submitted in response to this solicitation shall be in the English
language and in US dollars, unless otherwise permitted by the Solicitation.
AUTHORITY AS PROCUREMENT AGENT (Modified): The Procurement Officer is an employee of the District
pursuant to the District Procurement Code. Any contracts awarded as a result of this procurement are between
the Contractor and the District. The Board is not a party to such contracts and bears no liability for any party's
losses arising out of or relating in any way to the contract.
CERTIFICATE OF INDEPENDENT PRICE DETERMINATION: GIVING FALSE, MISLEADING, OR
INCOMPLETE INFORMATION ON THIS CERTIFICATION MAY RENDER YOU SUBJECT TO
PROSECUTION UNDER SECTION 16-9-10 OF THE SOUTH CAROLINA CODE OF LAWS AND OTHER
APPLICABLE LAWS.(a) By submitting an offer, the offeror certifies that-(1) The prices in this offer have been
arrived at independently, without, for the purpose of restricting competition, any consultation, communication,
or agreement with any other offeror or competitor relating to-(i) Those prices;(ii) The intention to submit an
offer; or (iii) The methods or factors used to calculate the prices offered.(2) The prices in this offer have not
been and will not be knowingly disclosed by the offeror, directly or indirectly, to any other offeror or competitor
before bid opening (in the case of a sealed bid solicitation) or contract award (in the case of a negotiated
solicitation) unless otherwise required by law; and(3) No attempt has been made or will be made by the offeror
to induce any other concern to submit or not to submit an offer for the purpose of restricting competition. (b)
Each signature on the offer is considered to be a certification by the signatory that the signatory- (1) Is the
person in the offeror's organization responsible for determining the prices being offered in this bid or proposal,
and that the signatory has not participated and will not participate in any action contrary to paragraphs (a)(1)
through (a)(3) of this certification; or (2)(i) Has been authorized, in writing, to act as agent for the offeror's
principals in certifying that those principals have not participated, and will not participate in any action contrary
to paragraphs (a)(1) through (a)(3) of this certification [As used in this subdivision (b)(2)(i), the term "principals"
means the person(s) in the offeror's organization responsible for determining the prices offered in this bid or
proposal]; (ii) As an authorized agent, does certify that the principals referenced in subdivision (b)(2)(i) of this
certification have not participated, and will not participate, in any action contrary to paragraphs (a)(1) through
(a)(3) of this certification; and (iii) As an agent, has not personally participated, and will not participate, in any
action contrary to paragraphs (a)(1) through (a)(3) of this certification.(c) If the offeror deletes or modifies
paragraph (a)(2) of this certification, the offeror must furnish with its offer a signed statement setting forth in
detail the circumstances of the disclosure.
CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS (Modified):
(a)(1) By submitting an Offer, Offeror certifies, to the best of its knowledge and belief, that- (i) Offeror and/or
any of its Principals-(A) Are not presently debarred, suspended, proposed for debarment, or declared ineligible
for the award of contracts by the District or any local, state or federal agency; (B) Have not, within a three-
year period preceding this offer, been convicted of or had a civil judgment rendered against them for:
commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a
public (federal, state, or local) contract or subcontract; violation of federal or state antitrust statutes relating to
the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, tax evasion, or receiving stolen property; and (C) Are not presently indicted
for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses
enumerated in paragraph (a)(1)(i)(B) of this provision. (ii) Offeror has not, within a three-year period preceding
this offer, had one or more contracts terminated for default by the District or any federal, state, or local entity.
(2) "Principals," for the purpose of this certification, means officers; directors; owners; partners; and, persons
having primary management or supervisory responsibilities within a business entity (e.g., general manager;
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Richland County School District One
Invitation to Bid: Event Rentals and Related Services
plant manager; head of a subsidiary, division, or business segment, and similar positions). (b) Offeror shall
provide immediate written notice to the Procurement Officer if, at any time prior to contract award, Offeror
learns that its certification was erroneous when submitted or has become erroneous by reason of changed
circumstances. (c) If Offeror is unable to certify the representations stated in paragraphs (a) (1), Offeror must
submit a written explanation regarding its inability to make the certification. The certification will be considered
in connection with a review of the Offeror's responsibility. Failure of the Offeror to furnish additional information
as requested by the Procurement Officer may render the Offeror non-responsible. (d) Nothing contained in
the foregoing shall be construed to require establishment of a system of records in order to render, in good
faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror
is not required to exceed that which is normally possessed by a prudent person in the ordinary course of
business dealings. (e) The certification in paragraph (a) of this provision is a material representation of fact
upon which reliance was placed when making award. If it is later determined that the Offeror knowingly or in
bad faith rendered an erroneous certification, in addition to other remedies available to the District, the
Procurement Officer may terminate the contract resulting from this solicitation for default.
CODE OF LAWS AVAILABLE (Modified): The District's Procurement Code is available at:
www.richlandone.org.
DISCLOSURE OF CONFLICTS OF INTEREST OR UNFAIR COMPETITIVE ADVANTAGE : You warrant
and represent that your offer identifies and explains any unfair competitive advantage you may have in
competing for the proposed contract and any actual or potential conflicts of interest that may arise from your
participation in this competition or your receipt of an award. The two underlying principles are (a) preventing
the existence of conflicting roles that might bias a contractor's judgment, and (b) preventing an unfair
competitive advantage. If you have an unfair competitive advantage or a conflict of interest, the District may
withhold award. Before withholding award on these grounds, an offeror will be notified of the concerns and
provided a reasonable opportunity to respond. Efforts to avoid or mitigate such concerns, including restrictions
on future activities, may be considered. Without limiting the foregoing, you represent that your offer identifies
any services that relate to either this solicitation or the work and that has already been performed by you, a
proposed subcontractor, or an affiliated business of either.
DEADLINE FOR SUBMISSION OF OFFER (Modified): Any offer received after the Procurement Officer of
the District or designee has declared that the time set for opening has arrived, shall be rejected unless the offer
has been delivered to the designated District office or mailroom as instructed on the Cover page prior to the
bid opening.
DRUG FREE WORK PLACE CERTIFICATION: By submitting an Offer, Contractor certifies that, if awarded
a contract, Contractor will comply with all applicable provisions of The Drug-free Workplace Act, Title 44,
Chapter 107 of the South Carolina Code of Laws, as amended.
TOBACCO FREE ENVIRONMENT CERTIFICATION: The District provides a smoke and tobacco free
environment for its staff, students, and visitors. No tobacco products are allowed in any building or on the
grounds of any District building. By submitting an Offer, Contractor certifies that, if awarded a contract,
Contractor will comply with all applicable provisions of the smoke and tobacco free environment.
DUTY TO INQUIRE: Offeror, by submitting an Offer, represents that it has read and understands the
Solicitation and that its Offer is made in compliance with the Solicitation. Offerors are expected to examine the
Solicitation thoroughly and should request an explanation of any ambiguities, discrepancies, errors, omissions,
or conflicting statements in the Solicitation. Failure to do so will be at the Offeror's risk. All ambiguities,
discrepancies, errors, omissions, or conflicting statements in the Solicitation shall be interpreted to require the
better quality or greater quantity of work and/or materials, unless otherwise directed by amendment. Offeror
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Richland County School District One
Invitation to Bid: Event Rentals and Related Services
assumes responsibility for any patent ambiguity in the Solicitation that Offeror does not bring to the District's
attention. See clause entitled "Questions from Offerors."
ETHICS CERTIFICATE: By submitting an offer, the offeror certifies that the offeror has and will comply with,
and has not, and will not, induce a person to violate Title 8, Chapter 13 of the South Carolina Code of Laws,
as amended (ethics act). The following statutes require special attention: Section 8-13-700, regarding use of
official position for financial gain; Section 8-13-705, regarding gifts to influence action of public official; Section
8-13-720, regarding offering money for advice or assistance of public official; Sections 8-13-755 and 8-13-
760, regarding restrictions on employment by former public official; Section 8-13-775, prohibiting public official
with economic interests from acting on contracts; Section 8-13-790, regarding recovery of kickbacks; Section
8-13-1150, regarding statements to be filed by consultants; and Section 8-13-1342, regarding restrictions on
contributions by contractor to candidate who participated in awarding of contract. The District may rescind
any contract and recover all amounts expended as a result of any action taken in violation of this provision. If
contractor participates, directly or indirectly, in the evaluation or award of public contracts, including without
limitation, change orders or task orders regarding a public contract, contractor shall, if required by law to file
such a statement, provide the statement required by Section 8-13-1150 to the procurement officer at the same
time the law requires the statement to be filed.
MULTIPLE OFFERS: Offerors may submit more than one Offer, provided that each Offer has significant
differences other than price. Each separate Offer must satisfy all Solicitation requirements. If this solicitation
is an Invitation for Bids, each separate offer must be submitted or uploaded as a separate document and must
clearly indicate that it is a separate offer. If this solicitation is a Request for Proposals, multiple offers may be
submitted or uploaded as one document, provided that you clearly differentiate between each offer and you
submit a separate cost proposal for each offer, if applicable.
OMIT TAXES FROM PRICE: Do not include any sales or use taxes in Your price that the District may be
required to pay.
PRICING: (a) Fixed Price. If a fixed price is required, award will not be made on an Offer if the total possible
price to the District cannot be determined. (b) Price Reasonableness: Any offer may be rejected if the
Procurement Officer determines in writing that it is unreasonable as to price. (c) Unbalanced Pricing. The
District will analyze all offers with separately priced line items or subline items to determine if the prices are
unbalanced. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or
more line items is significantly over or understated. The responsible procurement officer may reject an offer
as unreasonably priced if she determines that unbalanced pricing increases performance risk (e.g., it is so
unbalanced as to be tantamount to allowing an advance payment) or could result in payment of unreasonably
high prices.
OPEN TRADE REPRESENTATION: By submitting an Offer, Contractor represents that the Contractor is not
currently engaged in the boycott of a person or an entity based in or doing business with a jurisdiction with
whom South Carolina can enjoy open trade, as defined SC Code Section 11-35-5300.
PROTESTS: If you are aggrieved in connection with the solicitation or award of the contract, you may be
entitled to protest, but only as provided in Section 11-35-4210. To protest a solicitation, you must submit a
protest within fifteen days of the date the applicable solicitation document is issued. To protest an award, you
must (i) submit notice of your intent to protest within seven business days of the date the award notice is
posted, and (ii) submit your actual protest within fifteen days of the date the award notice is posted. Days are
calculated as provided in Section 11-35-310(13). Both protests and notices of intent to protest must be in
writing and must be received by the appropriate Chief Procurement Officer within the time provided. See
clause entitled "Protest- CPO". The grounds of the protest and the relief requested must be set forth with
enough particularity to give notice of the issues to be decided.
PROHIBITED COMMUNICATIONS AND DONATIONS: Violation of these restrictions may result in
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Invitation to Bid: Event Rentals and Related Services
disqualification of your offer, suspension or debarment, and may constitute a violation of law.
(a) During the period between publication of the solicitation and final award, you must not communicate,
directly or indirectly, with the District or its employees, agents or officials regarding any aspect of this
procurement activity, unless otherwise approved in writing by the Procurement Officer. All communications
must be solely with the Procurement Officer.
b) You are advised to familiarize yourself with Regulation 19-445.2165, which restricts donations to a
governmental entity with whom you have or seek to have a contract.
You represent that your offer discloses any gifts made, directly or through an intermediary, by you or
your named subcontractors to or for the benefit of the District during the period beginning eighteen
months prior to the Opening Date.
PUBLIC OPENING: Offers will be publicly opened at the date / time and at the location identified on the Cover
Page, or last Amendment, whichever is applicable.
QUESTIONS FROM OFFERORS: (a) Any prospective Contractor desiring an explanation or interpretation of
the solicitation, drawings, specifications, etc., must request it in writing. Questions must be received by the
Procurement Officer no later than five (5) days prior to opening unless otherwise stated on the Cover Page.
Label any communication regarding your questions with the name of the procurement officer, and the
solicitation's title and number. Oral explanations or instructions will not be binding. Any information given a
prospective Contractor concerning a solicitation will be furnished promptly to all other prospective Contractors
as an Amendment to the solicitation, if that information is necessary for submitting offers or if the lack of it would
be prejudicial to other prospective Contractors. We will not identify you in our answer to your question. (b) The
District seeks to permit maximum practicable competition. Contractors are urged to advise the Procurement
Officer -- as soon as possible -- regarding any aspect of this procurement, including any aspect of the
Solicitation that unnecessarily or inappropriately limits full and open competition.
Email is the preferred method for submitting questions with "Questions: Solicitation number as the
subject of the email. Questions must be submitted in an easily copied format such as Word.
Email: stephanie.conrad@richlandone.org
REJECTION/CANCELLATION (Modified): The District may cancel this solicitation in whole or in part. The
District may reject any or all proposals in whole or in part.
RESPONSIVENESS/IMPROPER OFFERS: (a) Award will not be made on a nonresponsive offer. An offer is
nonresponsive (i) if it does not constitute an unambiguous offer to enter into a contract with the District, or (ii) if it
imposes conditions inconsistent with, or does not unambiguously agree to, the solicitation's material requirements. (b)
Bid as Specified. Offers for supplies or services other than those specified will not be considered unless authorized by
the Solicitation.
SIGNING YOUR OFFER: Every Offer must be signed by an individual with actual authority to bind the Offeror.
(a) If the Offeror is an individual, the Offer must be signed by that individual. If the Offeror is an individual
doing business as a firm, the Offer must be submitted in the firm name, signed by the individual, and state
that the individual is doing business as a firm. (b) If the Offeror is a partnership, the Offer must be submitted
in the partnership name, followed by the words "by its Partner," and signed by a general partner. (c) If the
Offeror is a corporation, the Offer must be submitted in the corporate name, followed by the signature and
title of the person authorized to sign. (d) An Offer may be submitted by a joint venture involving any
combination of individuals, partnerships, or corporations. If the Offeror is a joint venture, the Offer must be
submitted in the name of the joint venture and signed by every participant in the joint venture in the manner
prescribed in paragraphs (a) through (c) above for each type of participant. (e) If an Offer is signed by an
agent, other than as stated in subparagraphs (a) through (d) above, the Offer must state that it has been
signed by an Agent. Upon request, Offeror must provide proof of the agent's authorization to bind the principal.
RICHLAND COUNTY SCHOOL DISTRICT OFFICE CLOSINGS (Modified): If an emergency or
unanticipated event interrupts normal District processes so that offers cannot be received at the office
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Invitation to Bid: Event Rentals and Related Services
designated for receipt of bids by the exact time specified in the solicitation, the time specified for receipt of
offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day
on which normal District processes resume. In lieu of an automatic extension, an Amendment may be issued
to re-schedule bid opening. If District offices are closed at the time a pre-bid or pre-proposal conference is
scheduled, an Amendment will be issued to re-schedule the conference. Useful information may be available
at: http://www.richlandone.org
DISCLOSURE OF YOUR BID / PROPOSAL & SUBMITTING CONFIDENTIAL DATA: (a) According to
Section 11-35-410, any person submitting a document in response or with regard to any solicitation or other
request must "comply with instructions provided in the solicitation for marking information exempt from public
disclosure. Information not marked as required by the applicable instructions may be disclosed to the public."
IF YOU IDENTIFY YOUR ENTIRE RESPONSE AS EXEMPT FROM PUBLIC DISCLOSURE, OR IF YOU DO
NOT SUBMIT A REDACTED COPY AS REQUIRED, THE DISTRICT MAY, IN ITS SOLE DISCRETION,
DETERMINE YOUR BID OR PROPOSAL NONRESPONSIVE AND INELIGIBLE FOR AWARD. (b) By
submitting a response to this solicitation or request, Offeror agrees to the public disclosure of every page, or
portion thereof, of every document regarding this solicitation or request that was submitted at any time prior
to entering into a contract (including, but not limited to, documents contained in a response, documents
submitted to clarify a response, and documents submitted during negotiations), unless the page, or portion
thereof, was redacted and conspicuously marked "Trade Secret" or "Confidential" or "Protected", (2) agrees
that any information not redacted and marked, as required by these bidding instructions, as a "Trade Secret"
is not a trade secret as defined by the Trade Secrets Act, and (3) agrees that, notwithstanding any claims or
markings otherwise, any prices, commissions, discounts, or other financial figures used to determine the
award, as well as the final contract amount, are subject to public disclosure. (c) If your offer includes any
information that you claim is exempt from public disclosure, you must submit one complete copy of your offer
from which you have removed or concealed such information (the redacted copy). Except for the information
removed or concealed, the redacted copy must be identical to your original offer. (d) Do not mark your entire
response (bid, proposal, quote, etc.) as confidential, trade secret, or protected. If only portions of a page are
subject to some protection, do not redact the entire page. The redacted copy must reflect the same pagination
as the original and show the empty space from which information was redacted. The Procurement Officer
must be able to view, search, copy and print the redacted copy without a password. If your response, or any
part thereof, is improperly marked as confidential or trade secret or protected, the District may, in its sole
discretion, determine it nonresponsive. (e) On the redacted copy, you must identify the basis of your claim by
marking each redaction as follows: You must separately mark with the word "CONFIDENTIAL" every page,
or portion thereof, that you redacted and claim as exempt from public disclosure because it is either (1) a
trade secret as defined in Section 30-4-40(a)(1) of the Freedom of Information Act, or (2) privileged and
confidential, as that phrase is used in Section 11-35- 410. You must separately mark with the words "TRADE
SECRET" every page, or portion thereof, that you redacted and claim as exempt from public disclosure as a
trade secret pursuant to Section 39-8-20 of the Trade Secrets Act. You must separately mark with the word
"PROTECTED" every page, or portion thereof, that you redacted and claim as exempt from public disclosure
pursuant to Section 11-35- 1810. All markings must be conspicuous; use color, bold, underlining, or some
other method in order to conspicuously distinguish the mark from the other text. (f) In determining whether to
release documents, the District will detrimentally rely on your redaction and marking of documents, as required
by these bidding instructions, as being either "Confidential" or "Trade Secret" or "Protected". By submitting a
response, you agree to defend, indemnify, and hold harmless the District, its agencies, officers and
employees, from every claim, demand, loss, expense, cost, damage or injury, including attorney's fees, arising
out of or resulting from withholding information by the District or any of its agencies, that you have redacted
or marked as "Confidential" or "Trade Secret" or "Protected". (All references to S.C. Code of Laws.)
SUBMITTING YOUR OFFER OR MODIFICATION (Modified): Paper offers are required. (a) All prices and
notations should be printed in ink or typewritten. Errors should be crossed out, corrections entered and initialed
by the person signing the bid. Do not modify the solicitation document itself (including bid schedule). (b) (1)
ITB No. 2026-033 Page 10 of 30