SB 100% set-side, IEE vendor award, Firm Fixed Price, Non-Personal Temporary Emergency Room (ER) Physician, 36 months for the QNBMHF in Belcourt ND.

A. This is a combined synopsis/solicitation for commercial items prepared in

accordance with the format in Federal Acquisition Regulation (FAR) Subpart

13.106-2(a)(2). Evaluation of quotations or offers. Quotations or offers shall be

evaluated on the basis established in the solicitation. This announcement

constitutes the only solicitation; quotes are being requested, and a written

solicitation will not be issued.

B. The Great Plains Area Indian Health Service (IHS) intends to award a Firm-

Fixed Price, Non- Personal Temporary Emergency Room Physician,

Purchase Order with an Estimated 5,000 for a 12-month period overcall

capacity of 15,000 for the ordering period of 36 months in response to

Request for Quote (RFQ) 75H70625Q00075.

C. This solicitation document and incorporated provisions and clauses are those in

effect through Federal Acquisition Circular 2025-04 on June 11, 2025.

D. This RFQ is issued as 100% Indian Small Business Economic Enterprises

(ISBEE) Set-Aside, and the associated NAICS Code is #621111, code for Offices

of Physicians (except Mental Health Specialists), including Emergency Room

Physician practices, is 621111. This means that for a business to be considered a

small business under this NAICS code, its average annual receipts cannot exceed

$16.0 million. Quoter is required to fill out the attached INDIAN FIRM

REPRESENTATION FORM.

E. The quoted unit pricing must be all inclusive (including, but not be limited to,

travel, lodging, per diem, fringe benefits, federal, state and local taxes) plus all

other costs pertinent to the performance of this contract. Utilize your most

competitive and reasonable rates.

See the attached SF-1449: Complete, sign and return the SF-1449 along with

the Business Associates Agreement for the Quote #75H70625Q00075 for

Temporary Emergency Room Physician.

Quotes will be valid until September 30, 2025.

F. Firm Fixed Price, Non-Personal Temporary Emergency Room Physician to be

provided for the Quentin N Burdick Memorial Healthcare Facility 1300 Hospital

Loop Belcourt North Dakota 58316. See the Performance Work Statement (PWS)

attached. The period of performance will be 36 months.

G. FAR 52.212-1 Instructions to Offerors-Commercial Products and

Commercial Services (SEP 2023).

Quotes shall be submitted on company letterhead stationery, signed, dated and it shall include:

1. Solicitation number: 75H70625Q00075

2. Closing Date: August 25, 2025, at 12:00 pm CST.

3. Name, address and telephone number of company and emailaddress of contact person.

4. Technical description of the item/service being offered in

sufficient detail to evaluate compliance with the requirements of

the solicitation. This may include product literature, or other

documents, if necessary.

5. Terms of any express warranty.

6. Price and any discount terms.

7. “Remit to” address, if different than mailing address.

8. A completed copy of the representations and certifications at FAR

52.212-3 (see FAR 52.212-3(b) for those representations and

certifications that the offeror shall complete electronically).

9. Acknowledgment of Solicitation Amendments (if any issued)

10. Past performance information, when included as an evaluation

factor, to include recent and relevant contracts for the same or

similar items and other references (including contract numbers,

points of contact with telephone numbers and other relevant

information).

11. A statement specifying the extent of agreement with all terms,

conditions, and provisions included in the solicitation. Offerors

that fail to furnish required representations or information or

reject the terms and conditions of the solicitation may be

excluded from consideration.

H. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services (Nov 2021);

attached in full text.

Basis of Award: Best Value with Lowest Price Technical Acceptable.

The Government will evaluate quotations utilizing the procedures of FAR

13.106-2 Evaluation of quotations or offers. Offers will be evaluated for

acceptability but not ranked using the non-price factors/sub-factors. All non-price

factors and sub-factors will be rated as either

“acceptable” or “unacceptable”. The Government intends to evaluate and make

an award without discussion with the offerors other than minor clarifications,

unless discussions are determined to be necessary. A decision on the technical

acceptability of each offeror’s quotations will be made. For those offerors which

are determined to be technically acceptable, awards will be made to that vendor

with the lowest overall prices.

The LPTA evaluation process will be accomplished as follows - Technical

Acceptability will be comprised of three subfactors:

1. TECHNICAL CAPABILITIES

The technical capabilities evaluation factor will assess the depth and breadthof the offeror’s experience in providing Emergency Medical/ED Provider

services to the Emergency Department at the Quentin N. Burdick Health

Care Facility, Belcourt, ND-Indian Health Service. The technical

proposal shall indicate how the Contract services are compliant with rules,

regulations, and policies prescribed by regulatory agencies and bodies

such as the Joint Commission (TJC), Department of Health and Human

Services, IHS Headquarters, Centers for Medicare and Medicaid Services

(CMS). In assessing the offeror’s technical capabilities, the proposal will

be judged solely on the written material provided by the offeror.

2. TECHNICAL APPROACH

(a) Solicitation Submittal Requirements:

Proposals, which merely offer a statement to conduct/provide services in

accordance with the requirements in the Governments SOW, will not be

eligible for award. The offeror must submit an explanation that meet the

requirements identified under Performance-Based Service Delivery

Summary; Completion of documentation of patient record, Prompt and

continuous coverage and Credentialing.

3. MANAGEMENT CAPABILITIES

(a) Solicitation Submittal Requirements:

Proposals, which merely offer a statement to conduct/provide services in

accordance with the requirements in the Governments SOW, will not be

eligible for award. The offeror must submit an explanation that identifies

the offeror’s management capabilities and responsibilities to meet the

following: Tour of Duty/Schedule, Description of Services, Contractor

Responsibility and Personnel Requirements.

4. PAST PERFORMANCE AND EXPERIENCE

(a) Solicitation Submittal Requirements:

Offerors do not need to provide any information under this factor as

the US Government will base the

evaluation on all INTERIM and FINAL Contractor Performance

Assessment Reports (CPARs) that are

recent and relevant. The CPARs will be retrieved from official US

Government sources, including, but

not limited to, the Contractor Performance Assessment Reporting

System and the Past Performance

Information Retrieval System.

(b) Basis of Evaluation:

Recency:

For the purposes of this solicitation, a past performance record isrecent if the CPAR final date of assessment listed in the “Period

of Performance Being Assessed” block is within the 24 month

period

preceding the proposal due date.

Relevancy:

For the purposes of this solicitation, a past performance record is

relevant if the CPAR business sector

is listed as “Services ”.

In order to receive an "acceptable" rating for this factor, an Offer's

recent and relevant CPARs must

NOT include one or more INTERIM and/or FINAL CPARs with a

rating of "UNSATISFACTORY" in

one or more categories OR one or more INTERIM and/or FINAL

CPARs with a rating of "MARGINAL" in two or more

categories. If an Offeror has one or more CPARs with a rating of

"UNSATISFACTORY" in one or more categories OR one or

more CPARs with a rating of "MARGINAL" in two or more

categories, the Offeror's past performance will be evaluated as

"UNACCEPTABLE".

In the case of an Offeror without a record of recent and relevant past

performance or for whom information on past performance is not

available or so sparse that no meaningful past performance rating

can be reasonably assigned, the Offeror may not be evaluated

favorably or unfavorably on past performance. Therefore, the

Offeror shall be determined to have unknown past performance.

In the context of acceptability/unacceptability, “unknown” shall

be considered “acceptable.” An “UNACCEPTABLE” rating for

a single factor will result in the Offeror’s entire proposal being

rated “UNACCEPTABLE”.

5. PRICE

(a) Solicitation Submittal Requirements:

Completed Price Schedule Sheet

(b) Basis of Evaluation:

The Government will evaluate price based on the total proposed

price calculated as the sum of bid item

Estimate 5,000 hours for a 12-month period overall capacity of

15,000 hour for the ordering period of 36 months that includes

Contract cost, Subcontractor cost, Overhead and Profit. Analysis

will be performed by one or more of the following techniques to

ensure a fair and reasonable price:

(i) Comparison of proposed prices received in response to the

RFP.(ii) Comparison of proposed prices with the IGE.

(iii) Comparison of proposed prices with available historical

information.

Note: A price that is found to be either unreasonable high or

unrealistically low in relation to the

proposed work may be indicative of an inherent lack of

understanding of the solicitation requirements and may result in

the overall proposal being considered unacceptable.

I. FAR 52.212-3 Offer Representations and Certifications-Commercial Products

and Commercial Services (May 2024). See attachment for full text. The

Offeror shall complete only paragraphs

(b) of this provision if the Offeror has completed the annual representations and

certification electronically via the System for Award Management (SAM)

website accessed through http://www.acquisition.gov. If the Offeror has not

completed the annual representations and certifications electronically, the Offeror

shall complete only paragraphs (c) through (p) of this provision.

J. FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial

Services

(Nov 2023). Applied to this acquisition and it’s by reference.

K. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes

or Executive Orders Commercial Products and Commercial Services (Jan 2025).

See attachment for full text.

L. FAR 52.214-16 Minimum Bid Acceptance Period (April 1984). See attachment for full text.

M. Attached are the Federal Acquisition Regulations (FAR) & Health & Human

Services Acquisition Regulation (HHSAR) clauses that are applicable,

including below.

N. Submit proposal to:

Quentin N Burdick Memorial Healthcare Facility

Attn: Jody Keplin, Purchasing Agent

1300 Hospital Loop

Belcourt, ND 58316

Email: jody.keplin@ihs.gov

Questions regarding to this solicitation shall be submitted in writing by either email to

jody.keplin@ihs.gov. The last day to submit questions is August 18, 2025, before 12:00 pm,

CT.

Will only accept 10 pages for the ER Providers services proposal.SECURITY CLEARANCE

A security pre-clearance must be provided for any employees referred to IHS through this contract.

Fingerprints must be completed and adjudicated prior to services being performed under this contract.

No contract award shall be made to any vendor or provider listed on the OIG Exclusion List

http://exclusions.oig.hhs.gov throughout the duration of the contract. It shall be the responsibility of the

contractor to notify the acquisition official if there is a change in provider.

Performance of this contract will require routine access by employees of the Contractor or its subcontractors to

facilities or systems controlled by the Indian Health Service (I.H.S.). Before starting work requiring routine

access to I.H.S. facilities or systems, each person must complete a FBI National Criminal History Check

(Fingerprint Check) adjudicated by an I.H.S. employee using the Office of Personnel Management Personnel

Investigations Processing System. Contractors shall allow five business days for I.H.S. processing of

fingerprints taken electronically at an I.H.S. site and thirty business days for non-electronic processing of

fingerprints using FBI Form FD-258. A list of I.H.S. sites with electronic fingerprint capability is available

from the Contracting Officer.

In addition, no Contractor or subcontractor employee shall be permitted to perform work under this contract if

listed on the HHS Office of Inspector General List of Excluded Individuals/Entities (LEIE),

http://exclusions.oig.hhs.gov. As soon as practicable prior to the start of work, the performance of the work the

Contractor shall provide to the Contracting Officer the names of all individuals to be used in performance of

work for screening against the LEIE. During the performance, the Contractor shall provide the Contracting

Officer the names of any additional or substitute employees for screening before they begin work.

The Contractor is responsible for conducting security pre-clearance investigations in sufficient depth to ensure

that each Contractor or subcontractor employee referred to I.H.S. is not on the LEIE and can obtain a favorable

fingerprint clearance. Each security preclearance shall be conducted sufficiently in advance of the start of

performance to avoid delays caused by denial of access. If this is a Time and Materials, Labor-Hour or Cost

Reimbursement contract, the contractor shall not charge for or be reimbursed for labor hours or other costs

incurred for employees who are unable to perform due to denial or access, or the excess time required to resolve

and clear unfavorable security clearance findings. If this is a Fixed Price contract, denial of access due to

security clearance findings shall not be a basis for excusable delay or an increase to the contract amount.

Government will pay for the cost to process the contractor’s suitability clearances. However, multiple

investigations for the same position may, at the Contracting Officers discretion, lead to reduction(s) in the

contract price of no more than the cost of the extra investigation(s).

Employees that DO NOT have access to LMS, contractors, volunteers, or IHS employees with IPA’s or MOA’s

to tribal organizations please, click here IHS Sexual Abuse Prevention website. When the contractors have

completed and passed the training, please have them send a copy of the last page of the training with Name,

Date, and Time to their Supervisor, COR, and Kimmen LeBeau, e-mail: Kimmen.LeBeau@ihs.gov.

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Invoice Processing Platform (IPP)

The Indian Health Service (IHS) is in the process of implementing an electronic invoicing system

In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving

Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing” directing Federal agencies

to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under

any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) inaccordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests.

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s

Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents

to this solicitation are encouraged to register an account with IPP if they have not already done so. If your

organization is already registered to use IPP, you will not be required to re-register- however, we encourage you

to make sure your organization, and designated IPP user accounts are valid and up to date.

The IPP website address is: https://www.ipp.gov

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131

(M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov

“Should the contractor feel that use of the IPP would be unduly burdensome, their response to this solicitation

should include an explanation of this position for a determination by the contracting officer”.

ATTACHMENTS:

Combined Synopsis Notice

SF-1449 Request for Quotes

Performance Work Statement

Provisions and Clauses

Contractor’s Performance Conditions

Indian Firm Representative Form

Business Associate Agreement

Wage Determination Number # 2015-5385