BID SOLICITATION PACKET
FOR
OFFICIAL LEGAL ADVERTISING FOR FY 26-27
June 2026
SOLICITATION NUMBER – IFB 1071-26-CG
CITY OF CASA GRANDE, ARIZONA
CITY OF CASA GRANDE
BID SPECIFICATIONS
FOR
OFFICIAL LEGAL ADVERTISING
In accordance with Article VIII, Section 4 of the Charter of Casa Grande, notice is
hereby given that the City of Casa Grande, Arizona will receive sealed bids for
furnishing the following:
OFFICIAL LEGAL ADVERTISING FOR FISCAL YEAR 2026-27
IFB 1071-26-CG
Each bid must be accompanied by an affidavit certifying that the newspaper for
which the bid is submitted is a publication regularly issued for the dissemination of
news of a general and public character at stated short intervals of time; that the
newspaper has for at least one year next proceeding the submission of the bid has
been admitted to the United States mail as Second Class Material under the Act of
Congress approved March 3, 1879; that such publication is from a known office of
publication, whose address shall be given in the affidavit; that the publication bears
dates of issue and is numbered consecutively; that the publication is not designated
primarily for advertising free circulation or circulation at nominal rates and that the
publication has a bona fide list of paying subscribers.
Bids shall not exceed the newspapers published open rates. The stated price must
be a flat rate for all legal advertising required to be done by and for the City of Casa
Grande through June 30, 2027.
INFORMATION TO BIDDERS
IFB 1071-26-CG
OFFICIAL LEGAL ADVERTISING FOR FISCAL YEAR 2026-2027
I. SECURING BID DOCUMENTS
Specifications and other bid document forms are available at the City Clerk’s Office:
Adriana Carpio-Solis,
City Clerk
City of Casa Grande
510 E. Florence Blvd.
Casa Grande, Arizona 85122
(520) 421-8600
II. ADDITIONAL INFORMATION
Adriana Carpio-Solis,
City Clerk
City of Casa Grande
510 E. Florence Blvd.
Casa Grande, AZ 85122
(520) 421-8600
Extension: 1101
III. CONTENT OF BID
The Bid package should contain the following:
* Call for Bids Notice
* Information to Bidders
* General Information/Bid Specifications
* Bid Form
* Check List (If applicable)
* Certification of Bid
IV. INTERPRETATION OF DOCUMENTS
If any person contemplating submitting a bid is in doubt as to the true meaning of any
part of this Request for Bids, or finds discrepancies in or omissions from the
specifications, the bidder may submit to the City Clerk, a written request for an
interpretation or correction thereof. The person submitting the request will be
responsible for its prompt delivery. Any interpretation or correction of the proposed
documents will be made only by Addendum duly issued by the Department, and a copy
Information To Bidders
Page 2
of such Addendum will be mailed or delivered to each person who received a Bid Packet.
All Addendums will be forwarded to the City Clerk’s Office to be included in the
Original Bid Packet. The Department will not be responsible for any other explanation or
interpretation of the Request for Bids.
V. ANY ADDENDUMS OR BULLETINS
Any addendums or bulletins issued by the Department during the time of bidding or
forming a part of the documents provided to the bidder for the preparation of the bid shall
be covered in the bid and shall be made part of the contract. No addendums will be
issued five (5) days prior to the bid opening.
VI. WITHDRAWAL OF BIDS
Any bidder may withdraw his bid, either personally or by a written request, at any time
prior to the scheduled time for the opening of bids.
VII. ECONOMY OF PREPARATION
Bids should be prepared simply and economically, providing a straightforward, concise
description of the bidder’ capabilities to satisfy the requirements of these guidelines. The
bidder shall be responsible for costs incurred in the proposal’s preparation and delivery.
VIII. SCHEDULE
The following schedule is planned:
Call for Bid:
Post Request for Bids:
Last Date to Submit Bids:
Bid Opening:
Bid Review:
June 11, 2026
June 11, 2026
July 8, 2026 at 2:00 p.m.
July 8, 2026, at 2:00 p.m.
Jul 8, 2026 – Jul 13, 2026
IX. EVALUATION PROCESS
Bids that are judged by the City to be unresponsive or materially incomplete will be
immediately rejected.
Finalists will be selected from the remaining bidders.
Information To Bidders
Page 3
The City will perform whatever research it deems necessary into the bidder’s history,
financial viability and references. The bidder shall cooperate with the City Clerk by
providing appropriate information.
X. EVALUATION CRITERIA
The primary evaluation criteria shall be the overall benefit/cost as perceived by the City
Clerk, rather than cost only.
The City Clerk shall consider many factors, including the following (which are not in any
specific sequence):
* Responsiveness to the needs of the Department
* Bidder’s qualifications
* Quality of Product
* Quoted price
XI. MULTIPLE BIDS
Bidders may submit multiple bids if they desire. Such multiple bids will be evaluated
separately on their own merits.
XII. REQUIREMENTS
The City has established certain requirements as specified in the General
Requirement/Bid Specifications. None of these requirements are designed to give any
bidder an advantage or disadvantage in the bidding process. Bidders are encouraged to
bid even if the bid does not meet the requirements as stated. However, the bidder must
state specifically which requirements are not met, how the same function may be
otherwise performed, and why this deviation should not be considered material. The
City’s determination that a deviation is not material does not excuse the bidder from full
compliance with other specifications if he is awarded the contract.
XIII. METHOD OF PAYMENT
The bidder should submit a billing statement to the attention of the Finance Department.
When applicable the bidder should reference on the billing statement the purchase order
number or City contract number. The City of Casa Grande makes every effort to
generate payment for claims within 30-days from initial request.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
