The Repair and Maintenance of the Plumbing Systems

State of Hawaii
DEPARTMENT OF LAND AND NATURAL RESOURCES
DIVISION OF BOATING AND OCEAN RECREATION
Honolulu, Hawaii
________________________________________________
BOARD OF LAND AND NATURAL RESOURCES
Dawn N. S. Chang
Chairperson
CONTRACT SPECIFICATIONS
IFB 26.02
THE REPAIR AND MAINTENANCE OF PLUMBING SYSYEMS
AT THE OAHU DISTRICT FACILITIES

State of Hawaii
DEPARTMENT OF LAND AND NATURAL RESOURCES
DIVISION OF BOATING AND OCEAN RECREATION
Honolulu, Hawaii
________________________________________________
CONTRACT SPECIFICATIONS
IFB 26.02
THE REPAIR AND MAINTENANCE OF PLUMBING SYSYEMS
AT THE OAHU DISTRICT FACILITIES
_________________________________________________
_________________________________________________
Dawn N. S. Chang
CHAIRPERSON
Board of Land and Natural Resources

NOTICE TO BIDDERS ........................................................................................... iii
INFORMATION AND INSTRUCTIONS TO BIDDERS ....................................... I-1
The Attorney General's General Conditions (AG008) revised August 29, 2008, shall be made a part
of the specifications.
ii

NOTICE TO BIDDERS
(Chapter 103D, HRS)
SEALED BIDS for Job No. IFB 26.02 The Repair and Maintenance of Plumbing Systems at the
Oahu District Facilities will be received at the and at the Department of Land and Natural Resources,
Division of Boating and Ocean Recreation, Oahu Division 2020 through the State of Hawaii e-
Procurement System (HIePRO).
In accordance with 103D-323 a bid security of five percent (5%) is required to be uploaded along with
the Proposal to the HIePRO website at the time of the bid.
The AG-008 General Conditions (revised on 4/15/2009) shall be made a part of the specifications.
SCOPE
The purpose of IFB 26.02 is to award to a Contractor who will diagnose plumbing problems and perform
plumbing repairs as they are required and approved by the State. Scheduled preventive maintenance is not
included unless the State determines that is needed for a specific work order.
The Contractor shall diagnose and repair the area plumbing systems in the five Oahu District harbors and
three launch ramps facilities as it is needed.
The Small Boat Harbors (SBH) and launch ramp facilities that are included are:
Ala Wai SBH Waianae SBH
1651 Ala Moana Boulevard 85-491 Farrington Highway
Honolulu, Hawaii 96815 Waianae, Hawaii 96792
Haleiwa SBH Sand Island Launch Ramp
66-105 Haleiwa Road
Haleiwa, Hawaii 96712
Heeia Kea SBH Kahana Bay Launch Ramp
46-499 Kamehameha Highway
Kaneohe, Hawaii 96744
Keehi Small SBH Maunalua Bay Launch Ramp
4 Sand Island Access Road
Honolulu, Hawaii 96819
There are four (4) line items for this IFB. The Sum of Line item #1, Line Item #2, and Line Item #3
is that Total Bid Price for the evaluation of the award.
1. Line item #1 Plumbing Repairs is the repair of the plumbing system at the Division's facilities.
The Contractor shall furnish the equipment, labor, and the materials. The repairs include and are
not limited to the waterworks, repairs to the shore plumbing, dock plumbing or building plumbing
repairs.
Part of the plumbing system at some facilities are under the piers. The Contractor will not always
have access to all the plumbing systems from the top of the pier. There are conditions that will
require the Contractor to go under the pier and into the water to work on the electrical
system.
iii

2. Line Item #2 is Emergency Repairs. The definition and details of the Emergency Repairs are
covered below under the section labeled "Emergency Repairs".
3. Line Item #3 is the Allowance. This is a fund that the State has the option to use should the need
arise.
4. Line item #4 Contractor Owned Heavy Equipment is the equipment, safety, and traffic control
items that the Contractor may use for an assignment. The contractor shall compete the form either
with the cost of the equipment or by indicating that is not applicable by filling the space indicated
in the Proposal instructions with an "N/A".
If the Contractor does not own the type of equipment that is in line item #4 the Contractor may
rent the equipment. The contractor must provide the equipment rental use rate to the State and the
receipt. The Contractor shall be responsible to furnish all equipment required to perform repairs.
The State allows a five percent (5%) markup on rental equipment.
The Contractor shall furnish all the equipment and supplies for the repairs. The equipment
category includes steel plates, traffic control items and large equipment that are powered by gas,
propane, or diesel engines. This category does not include items such as handheld battery or
electrical tools.
MATERIALS
The Contractor shall provide the materials for the repairs. The Contractor provided materials will be
furnished as a reimbursable expense. The State will allow a ten percent (10%) markup of the materials for
overhead and profit for the Contractor supplied material. The Contractor shall submit the copy of the receipt
from the material supplier when submitting the invoice for a project. The receipt from the material supplier
shall include only the materials that were used on the project.
EMERGENCY REPAIRS
An "emergency condition" means a situation which creates a threat to public health, welfare or safety that
may arise by reason or major disaster, epidemic, riot fire or other reason as may be proclaimed by the head of
the purchasing agency. The emergency condition creates an immediate and serious need for goods, services
or construction that cannot be met through normal procurement methods, the lack of which would seriously
threaten the continued function of government, the preservation or protection of property of the health or
safety of any person.
Besides the criteria for the emergency repair the following apply to emergency repairs:
* If the State informs the Contractor that it is an emergency repair and the work is performed on
Saturday, Sunday, holidays and outside of the normal State Small Boat operational hours of
7:45 A.M to 4:30 P.M. the Contractor shall treat the project as an emergency repair.
* The State as representatives of the DLNR Chairperson may declare an emergency repair during
normal working hours.
* If the State is unable to contact the Contractor at the phone number provided by the Contractor
an alternate Contractor will be offered the emergency part of the project.
The State will offer the emergency repair to the successful Bidder. If the Bidder declines the emergency
portion of the repair or the State is unable to contact the Bidder by phone the emergency part of the
repair will be offered to another Contractor. The Contractor must immediately respond upon accepting
the emergency repair. The Contractor shall work continuously on the emergency repair until the hazard
iv

is contained. When the hazard is contained, and the site is safe the emergency part of the project is
completed.
If another Contractor is called to perform the work once the hazard is contained and the site is safe, the
balance of the project is performed by the successful Bidder for this contract.
EQUIPMENT
To receive compensation for the equipment, safety and/or traffic control items the Contractor must notify the
State verbally and confirmed in writing what equipment will be used and an estimate of the length of time
that it will be used when accepting the project. If the Contractor owns the equipment, safety, or traffic control
items the cost of the items along with the mobilization and demobilization costs should be included in line
item #4 to be compensated.
The Contractor shall submit the original receipt for the rented equipment, safety, or traffic control items
with the invoice for the project. The State will allow a five per cent (5%) markup for equipment rental
for overhead and profit. The copy of the receipt from the rental equipment vendor shall include only the
item(s) that were used on the project.
CERTIFICATION OF INDEPENDENT COST DETERMINATION
By submission of a bid in response to this IFB, bidder certifies as follows:
1. The costs submitted for this solicitation have been arrived at independently, without
consultation, communication, or agreement with any other bidder, as to any matter relating to
such costs for the purpose of restricting competition.
2. Unless otherwise required by law, the cost which have been quoted in this solicitation citation
have not been knowingly disclosed by the bidder prior to award, directly or indirectly, to any
other bidder or competitor prior to the award of the contract.
No other attempt has been made or will be made by the bidder to indicate any other person or firm to
submit or not to submit for the purpose of restricting competition.
REQUIRED LICENSE
Due to the nature of work contemplated, bidders must possess a valid State Contractor's license C-37. The
award of the contract, if it be awarded, will be subject to the availability of funds.
PROJECTS
A "project" is one assignment for the repair work that is requested by the State. The State's designated
representative shall issue the work order to assign a project to the Contractor. The Contractor shall submit an
itemized invoice to the State only for the actual work performed and the material and equipment that the
Contractor supplies. A work order may involve similar repairs in multiple facilities as a single project.
SCHEDULING WORK
The State will determine if the repairs are required. If repairs are required, the State shall issue a work order
that outlines the repair work that the Contractor is required to perform for each project. If the Contractor
discovers more problems while working on the project the Contractor shall inform the State and shall receive
written permission to proceed with proposed work before performing the additional work. Any work
performed without written authorization may not be paid.
The Contractor shall respond to the work order with forty-eight (48) hours of the issuance of a work
order unless the deadline falls on a Saturday, Sunday and/or State holiday. In that case the deadline is
extended to the next working day. The Contractor shall work on the project each day until it is finished
v

(Saturdays, Sundays and/or State holidays excluded) unless the materials to perform the repairs are not
available. When materials are not available the Contractor will work with the State for scheduling and
exception to response time. Failure to inform the State that the materials are not available may result in a
Liquidated Damages (LD) charges being assessed.
The Contractor will work with the State and the Harbor Agent at the facility whenever there is a
disruption of utility service. The Contractor shall work with the State in securing the work area and post
notices to the public in the facility if it is needed. The Contractor shall be responsible for traffic control.
The Contractor shall conduct operations so that the impact on harbor operations and the public is
minimized.
ESTIMATED QUANTITIES
The State's estimate of the amount and hours of work is based on the work that was performed during the
past three (3) years. The estimate is used by the State as budgetary and bidding factors.
1. The estimated quantity for is for one hundred-forty (140) projects for the contract period. It is
estimated that each project will take an average of eighteen (18) hours. The total estimated hours
per contract period is two thousand five hundred twenty (2,520).
2. Emergency repairs are after hours (Line Item #2). This includes nights, weekends, and holidays.
3. The Allowance (Line Item #3) is the fund that the State has the option of using if the need
arises. The State will initiate and direct the Contractor to work on issues that benefit the State
facilities.
The Total Bid Price for the evaluation of the award is the Total Sum 1 of Line Item #1, Line Item
#2, and Line Item #3.
The Bidder shall complete Line item #4. If the contractor does not own any heavy equipment the Bidder
shall print "N/A "in the space(s) provided.
BONDING
The bidder must provide a Bid Bond when submitting the Bid in HIePro. The Bid Bond shall be as
specified in Hawaii Revised Statutes 103D-323 and the Procurement Rules under Subchapter 24.
The successful bidder must enter and execute a contract with the Board of Land and Natural Resources
and furnish a Performance and Payment Bond, as required. These bonds shall conform to provisions of
Section 103D-324 and 325, Hawaii Revised Statutes and any law applicable hereto.
TERM OF CONTRACT
Contractor shall enter a contract for furnishing services for a one (1) year period commencing from the
official date on the Notice to Proceed. The State may exercise the option to extend the time of the contract
over a year should it be in the State's best interest and funds are available. The State may exercise the option
of awarding a Supplemental Contract.
Unless terminated, the contract may be extended for not more than five (5) additional one (1) year
periods or portions thereof, without the necessity of rebidding, upon mutual agreement in writing, at
least three (3) months prior to expiration, provided that the contract price for the extended period shall
remain the same or lower than the initial bid price, except as provided for herein. The State may exercise
the option to extend the time of the Supplemental Contract over a year should it be in the State's best
interest and funds are available.
The Contractor or the State may terminate the extended contract period at any time upon sixty (60) days
prior written notice.
vi

INVOICING
Invoices shall be payable upon certification by the State that the Contractor has satisfactorily furnished
the material, repairs, and services.
Invoices shall reference the Job number (work order number) and the Title of the Contract.
The State will issue a Purchase Order that references the IFB and contract number.
Contractor shall submit the invoice to the following address:
Department of Land and Natural Resources
Division of Boating and Ocean Recreation, Oahu District
4 Sand Island Access Road
Honolulu, Hawaii 96819
A "Certificate of Vendor Compliance," issued through the Hawaii Compliance Express system is required
for final payment requirements or the individual certification of compliance from the corresponding
agencies. The Bidder must be compliant for the duration of the contract.
PAYMENT
Section 103-10, HRS, provides that the State shall have thirty (30) calendar days after receipt of invoice
or satisfactory completion of contract to make payment. For this reason, the State will reject any bid
submitted with a condition requiring payment within a shorter period. Further, the State will reject any
bid submitted with a condition requiring interest payments greater than that allowed by 103-10, HRS, as
amended.
The State will not recognize any requirement established by the Contractor and communicated to the
State after award of the contract, which requires payment within a shorter period or interest payment not
in conformance with statute.
The State shall confirm that the goods, materials, and/or services were received in satisfactory condition
before certifying the invoices.
SUBCONTRACTORS
The Contractor shall not delegate any duties listed in this contract to any subcontractor unless the
subcontractor is included in the Proposal and the Contract Administrator has given prior written approval.
INSPECTION
The State retains the general right of inspection by a designated representative to judge, whether in the
State's opinion, such work is being performed by the Contractor in accordance with terms of this bid
proposal.
RE-EXECUTION OF WORK
Contractor shall re-execute any work that fails to conform to contract requirements and shall immediately
remedy any defects due to faulty workmanship by the Contractor. Should the Contractor fail to comply; the
State reserves the right to engage the services of another company to perform the services and to deduct
such costs from monies due to the Contractor.
REMOVAL OF CONTRACTOR'S EMPLOYEES
Contractor agrees to remove any of its employees from services rendered to the State, upon request in
writing by the Contract Administrator.
vii

LIQUIDATED DAMAGES
Liquidated damages are fixed at the sum of One Hundred and Fifty DOLLARS ($150.00) per each
calendar day per location per violation the Contractor fails to perform in whole or in part any of his
obligations specified herein. Liquidated damages, if assessed, may be deducted from any payments due or
to become due to the Contractor.
RIGHTS AND REMEDIES FOR DEFAULT
In the event the Contractor fails, refuses or neglects to perform the services in accordance with the
requirement of these Provisions, the Specifications, and AG-008 General Conditions herein, in addition to
the recourse stated in the AG-008 General Conditions, the State reserves the right to purchase in the open
market, a corresponding quantity of the services specified herein and to deduct from any moneys due or that
may thereafter become due the Contractor, the difference between the price named in the contract and the
actual cost thereof to the State. In case any money due the Contractor is insufficient for said purpose, the
Contractor shall pay the difference upon demand by the State. The State may also utilize all other remedies
provided by law.
TERMS AND ACRONYMS USED HEREIN
Contract Officer = The contracting officer for the State of Hawaii Department of Land and
Natural Resources.
State = All agencies participating in this agreement.
SPO = State Procurement Office of the State of Hawaii, located at 1151
Punchbowl Street, Room, 416, Honolulu, Hawaii 96813: P. O. Box 119,
Honolulu, Hawaii 96810-0119.
DLNR = Department of Land and Natural Resources, located at 1151 Punchbowl
Street, Room, 130, Honolulu, Hawaii 96813
DBOR = Division of Boating and Ocean Recreation, located at 4 Sand Island
Access Road, Honolulu, Hawaii 96819
Bidder, Offeror or = Any individual, partnership, firm, corporation, joint venture, or
Contractor other entity submitting directly or through a duly authorized
representative or agent, a bid for the good, service, or construction
contemplated.
CA = Contract Administrator
HRS = Hawaii Revised Statutes
HAR = Hawaii Administrative Rules
HCE = Hawaii Compliance Express
GC = General Conditions, revised August 2, 2008
IFB = Invitation For Bid
Project Assignment = The assignment number that the State assigns to the project to identify
and track each incident.
GET = General Excise Tax
HIePro = Hawaii Electronic Procurement System
viii

AUTHORITY
This solicitation is issued under the provisions of the State Procurement Code (HRS Chapter 103D) and
the State Procurement Office's applicable Directives, Circulars, and administrative rules. All prospective
Offerors are charged with the presumptive knowledge of all applicable legal authorities. Submission of a
valid executed offer by any prospective Offeror shall constitute admission of such knowledge on the part
of such prospective Offeror.
Any Agreement arising out of this offer is subject to the approval of the State Department of the Attorney
General, as to form, and to all further approvals as required by statute, administrative rule, order, or other
directive.
STATUTORY REQUIREMENTS OF SECTION 103-55, HRS
Offeror shall complete and submit the attached wage certification by which offeror certifies that the
services required will be performed pursuant to Section 103-55, HRS.
Offerors are advised that Section 103-55, HRS, provides that the services to be performed shall be
performed by employees paid at wages not less than wages paid to public officers and employees for similar
work. Offerors are further advised that in the event of an increase in wage rates to public employees
performing similar work during the contract period, Contractor will be obliged to provide wages no less than
those increased wages.
Contractor shall be further obliged to notify its employees performing work under this contract of the
provisions of Section 103-55, HRS, and of the current wage rate for public employees performing similar
work. Contractor may meet this obligation by posting a notice to this effect in the Contractor's place of
business accessible to all employees, or Contractor may include such notice with each paycheck or pay
envelope furnished to the employee.
The Bidder shall compare the State employee position descriptions with the Bidder's employee position
descriptions to determine it is like the positions performed by public employees. The position descriptions
and compensation rates can be found at http://hawaii.gov/hrd. The Bidder should consider the wage rates
when preparing a quote.
HAWAII PRODUCTS PREFERENCE
The Contract is subject to preference for Hawaii Products established by Section 103D, Hawaii Revised
Statutes. The Hawaii Product List may be examined at the State Procurement Office.
APPRENTICESHIP AGREEMENT PROGRAM PARTICIPATION PREFERENCE
This Contract is subject to the Apprenticeship Agreement Participation Preference. If applicable to this
project, any bidder seeking the preference must be a party to an apprenticeship agreement registered with
the State Department of Labor and Industrial Relations (DLIR) at the time the bid is submitted for each
apprentice able trade the bidder will employ to construct the project. "Employ" means the employment of
a person in an employer-employee relationship.
AWARD
The State shall award the contract to the lowest responsive and responsible Bidder upon the submittal of
the contract documents. The Apparent Low Bidder has 10 days to furnish the State with the required
submittals including Certificate of General Liability Insurance and Performance and Labor & Material
Payment Bonds (if applicable). The award of the contract will be subject to the availability of funds. A
contractor that has had a contract terminated or cancelled within the past five years for non-performance
shall not be qualified to bid on this contract.
The fully executed contract may be delayed up to a year.
ix