26-055-LH JEFFERSONVILLE ROAD SIDEWALK PROJECT (7/16/26)

Macon-Bibb County, Georgia
INVITATION FOR BIDS
FOR
Jeffersonville Road Sidewalk Project
91347
91362
91382
BID NUMBER: 26-055-LH
ISSUED: 6/12/2026
BIDS DUE NO LATER THAN 12:00 NOON ON THURSDAY, JULY 16, 2026
Macon-Bibb County Procurement Department
700 Poplar Street
Suite 308
City Hall
Macon, Georgia 31201

TABLE OF CONTENTS
I. GENERAL ............................................................................................................................................................
A. INVITATION ...................................................................................................................................................... 1
B. BID DOCUMENTS ............................................................................................................................................. 1
C. PRE-BID ........................................................................................................................................................... 1
D. BID BOND ........................................................................................................................................................ 1
E. SEALED BIDS ................................................................................................................................................... 1
F. VALIDITY ......................................................................................................................................................... 2
G. CONTRACT AWARD.......................................................................................................................................... 2
H. SURETY ............................................................................................................................................................ 2
I. PAYMENT CONDITIONS .................................................................................................................................... 2
J. EXCISE TAXES ................................................................................................................................................. 3
K. INSURANCE ...................................................................................................................................................... 3
II. INSTRUCTIONS TO BIDDERS ....................................................................................................................... 4
A. DEFINITIONS .................................................................................................................................................... 4
B. RELATED DOCUMENTS .................................................................................................................................... 4
C. BIDDER'S REPRESENTATION ............................................................................................................................ 4
D. DOCUMENT DISCREPANCIES ............................................................................................................................ 5
E. SUBMITTALS .................................................................................................................................................... 5
F. RESERVATIONS ................................................................................................................................................ 6
G. SURETY AND INSURANCE COMPANIES ............................................................................................................. 6
III. SPECIAL CONDITIONS ................................................................................................................................... 6
A. GENERAL ......................................................................................................................................................... 6
B. PERMITS AND LICENSES ................................................................................................................................... 6
C. LAYOUT OF WORK ........................................................................................................................................... 6
D. WORK AREA .................................................................................................................................................... 6
E. UNDERGROUND UTILITIES ............................................................................................................................... 7
F. TRAFFIC CONTROL ........................................................................................................................................... 7
G. EROSION CONTROL .......................................................................................................................................... 7
H. VANDALISM ..................................................................................................................................................... 7
I. MATERIAL DISPOSAL ....................................................................................................................................... 7
J. EXTENSION OF TIME ........................................................................................................................................ 8
K. LIQUIDATED DAMAGES .................................................................................................................................... 8
L. INSPECTION ...................................................................................................................................................... 8
IV. EXECUTION ..................................................................................................................................................... 8
A. GENERAL ......................................................................................................................................................... 8
B. SPECIFICATIONS ....................................................................................... ERROR! BOOKMARK NOT DEFINED.
C. SCHEDULE........................................................................................................................................................ 9
V. WARRANTY ..................................................................................................................................................... 9
VI. OPEN RECORDS............................................................................................................... 8
FORMS PROVIDED:
BID FORM
BIDDER QUALIFICATION FORM
FINANCIAL & LEGAL STABILITY STATEMENT
LIST OF SUB-CONTRACTORS
BIDDER MINORITY PARTICIPATION GOAL
GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT (E-VERIFY) AFFIDAVIT
ATTACHMENTS:
A - REQUIRED SUBMITTAL DOCUMENTS
B - BID FORM
C - DIAGRAM
END OF TABLE OF CONTENTS

I. GENERAL
A. Invitation
1. Notice is hereby given that the Macon-Bibb County Board of Commissioners will
receive sealed bids (1 original and Flash Drive) in the Procurement Department, Suite
308, Macon-Bibb City Hall, 700 Poplar Street, Macon, Georgia 31201, until
12:00 o'clock NOON at the time legally prevailing in Macon, Georgia on
Thursday, July 16, 2026, for Jeffersonville Road Sidewalk Project for Macon-Bibb
County, Georgia.
2. NO BIDS WILL BE ACCEPTED AFTER THIS DESIGNATED TIME.
3. Bids will be publicly opened in the Macon-Bibb County Board of Commissioners
Chamber on Thursday, July 16, 2026, at 2:00 pm.
4. Minority, Women Owned, and other Disadvantaged Business Enterprises are
encouraged to participate in the solicitation process. Additionally, respondents are
encouraged to use M/W/DBE subcontractors where possible. Small and other
disadvantaged businesses requiring assistance with the competitive process can contact
Charise Stephens, Director of Small Business Affairs at (478) 300-2297 or
Cstephens2@maconbibb.us .
B. Bid Documents
1. Bid documents may be examined and obtained at the Macon-Bibb County Procurement
Department, Suite 308, City Hall, 700 Poplar Street, Macon, Georgia 31201, by calling
(478) 803-0550, or may be viewed and downloaded from one of the links included
below:
Georgia Procurement Registry website
http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100
Macon-Bibb County Procurement Page www.maconbibb.us/purchasing
C. Pre-Bid
1. A non-mandatory pre-bid conference is scheduled for 10:30 o'clock a.m.,
Wednesday, June 24, 2026, in the Macon-Bibb Board of Commissioners Chambers
located at 700 Poplar Street, Macon, GA 31201. Deadline for submission of
questions is Friday, June 26, 2026, at 3:00 p.m. standard eastern time. Questions
must be submitted via email to Lhardwick@maconbibb.us
D. Bid Bond
1. Bids, in order to be considered, shall be accompanied by a bid bond, payable to the
Owner, in amount not less than five percent (5%) of the total base bid.
a) This bid security shall become payable to the Owner only if the bidder, to
whom award is made, should fail to execute a contract with the Owner and
furnish bond and insurance in accordance with terms of the contract within ten
(10) days after notification of award.
E. Sealed Bids
1. Envelopes shall be identified on the outside as
"Bid 26-055-LH - "Jeffersonville Road Sidewalk Project"
And delivered by hand or mailed to:
Macon-Bibb County Procurement Department
700 Poplar Street, Suite 308
Macon, Georgia 31201

F. Validity
1. No bid may be withdrawn for a period of sixty (60) days after time has been called
on date of bid opening.
2. Local Preference
a) Macon-Bibb County reserves the right to award bids to County businesses
and merchants whose bid is within 5% (five percent) of the lowest
responsive and responsible bid which conforms to the Invitation to Bid.
INSTRUCTIONS TO BIDDERS
b) No consideration will be given any claim based on lack of knowledge of
existing conditions, except where the Contract Documents make definite
provisions for adjustment of cost or extension of time due to existing
conditions that cannot be readily ascertained.
G. Contract Award
1. The contract, if awarded, will be based on Total Bid Price.
2. Guidelines in the award of this contract will be Section 36-10-2.2, Official Code of
Georgia Annotated.
3. Upon award of the Contract, a pre-construction meeting will be held to discuss the
project and to establish a schedule of work.
H. Surety
1. Whereas the anticipated contracted price exceeds $5,000, the bidder to whom award
is made shall submit a Payment Bond and a Performance Bond, both in amount of
one hundred percent (100%) of the contract price.
a) Bonding company/Surety shall be:
(1) Rated B+ or better in current Key Rating Guide as issued by A.M.
Best Company, Oldwick, NJ.
(2) Licensed to do business in the State of Georgia.
I. Payment Conditions
1. The County Inspector will collect material tickets, measure and inspect work
completed to date on said job and report to the Project Manager for payment.
2. A 10% retainage will be withheld from each payment until final payment is made.
The Owner will only pay for items used and actual work performed.
3. Change orders are issued for any variance from contract or plan sheets.
4. Any unauthorized work or material change will not be paid for unless a change order
has been issued.

J. Excise Taxes
1. Any material that is to be incorporated into the work of this project may be consigned to
Macon-Bibb County in care of the contractor. If the shipping papers show clearly that
any such materials are consigned, the shipment shall be exempt from the tax on
transportation of property under the provisions of Section 3478(b) of the Internal
Revenue Code, as amended by Public Law 180-78th Congress.
2. The Contractor shall pay all transportation charges.
3. Each bidder shall take this exemption into account in calculating his bid.
K. Insurance
1. Insurance coverage shall be carried with an insurance company licensed to do business
in the State of Georgia.
2. Insurance shall be obtained prior to commencement of work and shall remain in force
throughout the period of the contract.
3. Macon-Bibb County shall be named as additional insured on the policy.
4. Coverage shall include water damage.
5. Contractor is responsible for any and all deductibles.
6. Required coverage:
a) Worker's Compensation: Statutory
b) General Liability:
(1) $1,000,000.00 combined single limit for B.I., P.D.
(2) Maximum deductible: $5,000.00
(3) To include:
(a) Premises - Operations
(b) Products & Completed Operations
(c) Broad form Contractual
(d) Independent Contractor and Subcontractor
(e) Underground explosion and collapse

c) Automobile Liability:
(1) $1,000,000.00 combined single limit for B.I. and P.D.
(2) Maximum deductible: $5,000.00
(3) To include:
(a) Owned Automobiles
(b) Hired Automobiles
(c) Non-Owned Automobiles
II. INSTRUCTIONS TO BIDDERS
A. Definitions
1. Wherever the term "Owner", "County", or "Macon-Bibb County" occur in these
specifications, it shall mean Macon-Bibb County, a political subdivision of the State of
Georgia acting through the Macon-Bibb County Board of Commissioners.
2. Wherever the term "Engineer" occurs in these specifications, it shall mean the engineer
of the Owner, the County Engineer, or his representative.
3. Wherever the term "work" occurs in these specifications, it shall mean the work as
defined herein, including, all labor, materials, equipment, transportation, and
supervision necessary to complete the contract.
4. Wherever the term "D.O.T." occurs in these specifications, it shall mean the Georgia
Department of Transportation.
B. Related Documents
1. Quantity Worksheet (Attachment "B")
2. Bid Form
3. Bidder's Qualification Form
4. Financial & Legal Stability Statement
5. Bidder MBE Plan Form
6. List of Sub-contractors
7. Bond Forms
8. E-Verify Affidavit
9. Title VI non-discrimination Notice
C. Bidder's Representation
1. Each bidder, by making his bid, represents that he has:
a) Read and understand the bidding documents; and,
b) Visited the site and became familiar with the local conditions under which the
work is to be performed.

(1) Bidders shall examine the areas wherein work of this project is to be
carried out and shall take into consideration all conditions that might
affect his work.
(a) Failure of the bidder to inspect firsthand the areas affected
by work in this project shall not relieve him of the
obligation to comply fully with the scope of the work as
defined herein.
(b) No consideration will be given any claim based on lack of
knowledge of existing conditions, except where the Contract
Documents make definite provisions for adjustment of cost
or extension of time due to existing conditions that cannot
be readily ascertained.
D. Document Discrepancies
1. Should the bidder find discrepancies in, or omissions from the documents, he shall at
once notify the Macon-Bibb County Procurement Department.
2. Requests for Interpretations of Drawings and Specifications shall be submitted via email
to Lhardwick@maconbibb.us no later than June 26, 2026, by 3:00 pm.
3. Any subsequent instructions to bidders will be issued in the form of addenda to the
specifications and sent to the bidder. All addenda shall be enumerated in the Bid Form.
4. All definitions set forth in the specifications are applicable to this Instruction to Bidders,
the Bid Form and the proposed Contract Documents including, but not limited to,
drawings, project manual, and any addenda issued prior to receipt of bids.
a) Addenda are written or graphic instruments issued prior to the execution of the
Contract that may modify or interpret the bidding documents by deletion,
additions, clarifications or corrections.
b) Addenda will become part of the Contract Documents when the Construction
Contract is executed.
E. Submittals
1. In order for bids to be considered, the complete bid document package should be
submitted including each of the following completed documents.
a) Bid Form
b) Bidder's Qualification Form
c) Financial & Legal Stability Statement
d) List of Sub-Contractors
e) Minority Participation Goal
f) Bid Bond in amount of 5% of the total base bid
g) E-Verify Affidavit
h) Disbarment Form

F. Reservations
1. The bidder acknowledges that Macon-Bibb County reserves full freedom (in addition to
the right to reject any and all bids) in awarding bids to consider all available factors
including, but not limited to, price, the provision of needed and unneeded features,
usefulness to the using department and prior County experience. In addition, the bidder
recognizes the right of the Owner to reject a bid if the bidder failed to furnish any
required submittals on the date required by the bidding documents, or if the bid is in any
way incomplete or irregular. Hence the County may award bids to other than the lowest
bidder if in the judgment of the Board of Commissioners the interest of the County will
be best served by award to another.
G. Surety and Insurance Companies
1. The Contract provides that the surety and insurance companies must be acceptable to the
Owner. The bidder shall require the attorney in fact who executes the required bonds on
behalf of the surety to affix thereto a certified and current copy of his power of attorney
indicating the monetary limit of such power.
III. SPECIAL CONDITIONS
A. General
1. All work to be performed as part of this specification shall comply with all codes,
ordinances and regulations applicable to the contract, including, but not limited to:
a) International Building Code
b) State and Local Building Code
c) Georgia Department of Transportation (D.O.T.)
d) Occupational Safety and Health Administration (OSHA)
e) Other Federal, State, or Local Codes
B. Permits and Licenses
1. Contractor shall obtain all permits and licenses, paying all fees as required, for
execution of the Contract. In addition, the Contractor shall arrange for necessary
inspections required by the City, County, State and other authorities having jurisdiction,
and submit certificates of approval to the Owner or his designated representative.
C. Layout of Work
1. The Contractor shall verify all existing conditions and contiguous work and lay out his
work there from, providing for himself all other necessary measurements, lines and
levels, and shall assume the responsibility for the correctness of the layout of the work.
D. Work Area
1. The Contractor shall confine his operations to as small an area as possible, using only
the areas designated for on-site storage.

2. The Contractor shall protect all surrounding adjoining private and public property,
taking every precaution to prevent damage or injury to trees, shrubs, curbs, sidewalks,
driveways and fences along or adjacent to the work. Should damage occur, the
Contractor shall restore, at his expense, any such property damage or injuries by his
operations to a condition equal to that existing before such damage or injury was done,
by repairing, rebuilding or otherwise restoring as may be directed by, and to the
satisfaction of the Owner.
3. In case of failure on the part of the Contractor to restore such property, or make good
such damages or injury, the Owner may, after forty-eight (48) hours written notice,
proceed to repair, rebuild, or otherwise restore such property as may be deemed
necessary, and the cost thereof shall be deducted from any monies due or which may
become due the contractor under this contract.
E. Underground Utilities
1. The Contractor shall verify all underground utilities and their locations prior to
commencing any work under this contract. Damage to underground utilities, and costs
to repair same, shall be the responsibility of the Contractor.
F. Traffic Control
1. It shall be the responsibility of the Contractor to maintain traffic by utilizing adequate
construction signs and flagmen at all times.
2. The Contractor shall furnish, install, maintain and eventually remove all traffic control
devises necessary to properly protect and divert traffic. Such barricades and detour
signs shall be illuminated at night.
3. All costs associated with traffic control shall be the responsibility of the Contractor.
4. The Contractor shall assume all responsibility for damages resulting from the failure of
the signs and/or barricades to properly protect the work from traffic.
G. Erosion Control
1. The Contractor shall control all erosion by incorporating temporary grassing, mulch,
baled straw, or silt fencing wherever required.
H. Vandalism
1. The Contractor shall take every precaution not to leave equipment and materials where
they can be reached and used for defacing new or existing work at any time.
I. Material Disposal
1. The Contractor shall allow no trash, dirt, stumps, tree trunks, or excess material to
accumulate and shall be responsible for removing same from the premises.
a) Such items shall be disposed of off the premises.
b) Burning of material on the site will not be permitted.
c) All costs of removing trash shall be the responsibility of the Contractor.
d) Place and method of disposal shall be the responsibility of the Contractor.

J. Extension of Time
1. In the event the work under this project is delayed by neglect, delay, or default of any
other Contractor or the Owner, or by any damage which is the result of an Act of God,
or by a general strike of the employees, the Contractor shall have reason to claim for
delay and request an extension of time to complete the contract.
K. Liquidated Damages
1. Liquidated damages in the amount of $75 shall be charged to the contractor for each
day that the project is delayed beyond the completion date of the contract. These
charges are to defray the cost of inspection by Macon-Bibb employees assigned to
the project.
L. Inspection
1. The Engineer may appoint inspectors to inspect all materials used and all work
performed. Such inspection may extend to all or any part of the work and to the
preparation of manufacture of the materials to be used. The inspectors will not be
authorized to revoke, alter, enlarge or relax the provisions of this specification, nor will
they be authorized to approve or accept any portion of the completed work or to issue
instruction contrary to the plans and specifications. The inspector shall have authority
to reject defective material and to suspend work that is being improperly done, subject
to the final decision of the Engineer.
2. It is mutually agreed between the parties to the contract that to prevent all disputes and
misunderstandings between them in relation to any of the provisions contained in these
specifications, or their performance by either of said parties, the Engineer shall serve as
the referee to decide all matters of construction of the specifications and of the terms of
the contract, and as to all matters arising or growing out of said contract and his decision
shall be final and binding upon both parties.
3. The Engineer and his inspectors shall have free access to all parts of the work, and to all
material intended for use in the work. The work will be inspected as it progresses, but
failure to reject or condemn defective work at the time it is done will in no way prevent
its rejection whenever it is discovered before the work is finally accepted and approved,
nor will final acceptance and approval constitute waiver by the County of any right of
action for defective work or the failure to perform the contract according to its terms.
IV. EXECUTION
A. General
1. It is the intent of this specification to provide for the Jeffersonville Road Sidewalk
Project, for Macon-Bibb County.
B. Specifications
1. The Contractor shall provide all labor, materials, and equipment to complete the
project as described in Attachment C Site Development Plans/Scope of Work. The
project will include, but not limited to, demolition of all existing conditions (except
for the field lighting, which will be done by other designated persons), grading,
fencing, construction of dugouts and bleacher areas, grassing, irrigation, and all other
necessary work to rebuild the field. Please see Attachment "B" for additional
information attached hereto and incorporated herein.