Macon-Bibb County, Georgia
INVITATION FOR BIDS
FOR
Paving The Way Project 9
745-02
745-21
745-65
755-35
755-30
BID NUMBER: 26-053-LH
ISSUED: 6/11/2026
BIDS DUE NO LATER THAN 12:00 NOON ON THURSDAY, JULY 16, 2026
Macon-Bibb County Procurement Department
700 Poplar Street
Suite 308
City Hall
Macon, Georgia 31201
TABLE OF CONTENTS
I. GENERAL ...........................................................................................................................................................1
A. INVITATION ......................................................................................................................................................1
B. BID DOCUMENTS..............................................................................................................................................1
C. PRE-BID ...........................................................................................................................................................1
D. BID BOND ........................................................................................................................................................1
E. SEALED BIDS ...................................................................................................................................................1
F. VALIDITY .........................................................................................................................................................2
G. CONTRACT AWARD..........................................................................................................................................2
H. SURETY ............................................................................................................................................................2
I. PAYMENT CONDITIONS ....................................................................................................................................2
J. EXCISE TAXES..................................................................................................................................................3
K. INSURANCE ......................................................................................................................................................3
II. INSTRUCTIONS TO BIDDERS.........................................................................................................................4
A. DEFINITIONS ....................................................................................................................................................4
B. RELATED DOCUMENTS.....................................................................................................................................4
C. BIDDER’S REPRESENTATION ............................................................................................................................5
D. DOCUMENT DISCREPANCIES ............................................................................................................................5
E. SUBMITTALS ....................................................................................................................................................6
F. RESERVATIONS ................................................................................................................................................6
G. SURETY AND INSURANCE COMPANIES .............................................................................................................6
III. SPECIAL CONDITIONS ....................................................................................................................................6
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
K.
L.
IV.
GENERAL .........................................................................................................................................................6
PERMITS AND LICENSES ...................................................................................................................................7
LAYOUT OF WORK ...........................................................................................................................................7
WORK AREA ....................................................................................................................................................7
UNDERGROUND UTILITIES ...............................................................................................................................7
TRAFFIC CONTROL...........................................................................................................................................7
EROSION CONTROL ..........................................................................................................................................8
VANDALISM .....................................................................................................................................................8
MATERIAL DISPOSAL .......................................................................................................................................8
EXTENSION OF TIME ........................................................................................................................................8
LIQUIDATED DAMAGES....................................................................................................................................8
INSPECTION ......................................................................................................................................................8
EXECUTION ..................................................................................................................................................9
A. GENERAL .........................................................................................................................................................9
B. SPECIFICATIONS ...............................................................................................................................................9
C. SCHEDULE........................................................................................................................................................9
V. WARRANTY.......................................................................................................................................................9
VI. OPEN RECORDS…………………………………………………………………………………………… … 8
FORMS PROVIDED:
BID FORM
BIDDER QUALIFICATION FORM
FINANCIAL & LEGAL STABILITY STATEMENT
LIST OF SUB-CONTRACTORS
BIDDER MINORITY PARTICIPATION GOAL
GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT (E-VERIFY) AFFIDAVIT
ATTACHMENTS:
A – REQUIRED SUBMITTAL DOCUMENTS W/ BID SCHEDULE & BID PRICE FORM
B – QUANTITY WORKSHEET
END OF TABLE OF CONTENTS
Paving The Way Project 9
I.
GENERAL
A.
Invitation
1.
Notice is hereby given that the Macon-Bibb County Board of Commissioners will receive
sealed bids (1 original and Flash Drive) in the Procurement Department, Suite 308, Macon-
Bibb City Hall, 700 Poplar Street, Macon, Georgia 31201, until 12:00 o’clock NOON at the
time legally prevailing in Macon, Georgia on Thursday, July 16, 2026, for Paving The
Way Project 9 for the Macon-Bibb County Engineering Department, Macon, Bibb County,
Georgia.
2.
NO BIDS WILL BE ACCEPTED AFTER THIS DESIGNATED TIME.
3.
Bids will be publicly opened in the Macon-Bibb County Board of Commissioners Chambers
on Thursday July 16, 2026, at 2:00 pm.
4.
Minority, Women Owned, and other Disadvantaged Business Enterprises are encouraged to
participate in the solicitation process. Additionally, respondents are encouraged to use
M/W/DBE subcontractors where possible. Small and other disadvantaged businesses
requiring assistance with the competitive process can contact Charise Stephens, Director of
Small Business Affairs at (478) 300-2297 or Cstephens2@maconbibb.us .
B.
Bid Documents
1.
Bid documents may be examined and obtained at the Macon-Bibb County Procurement
Department, Suite 308, City Hall, 700 Poplar Street, Macon, Georgia 31201, by calling
(478) 803-0550, or may be viewed and downloaded from one of the links included below:
Georgia Procurement Registry website
http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100
Macon-Bibb County Procurement Page www.maconbibb.us/purchasing
C.
Pre-Bid
A non-mandatory pre-bid conference is scheduled for 10:00 o’clock a.m., Wednesday,
June 24, 2026, in the Board of Commissions Chambers located at 700 Poplar Street,
Second Floor, Macon, GA 31201. The contractor does not need to be present in order to
submit a response. Deadline for submission of questions is Friday, June 26, 2026, by
3:00 p.m. standard eastern time. Questions must be submitted via email to
Lhardwick@maconbibb.us
D.
Bid Bond
1.
Bids, in order to be considered, shall be accompanied by a bid bond, payable to the Owner,
in amount not less than five percent (5%) of the total base bid.
a)
This bid security shall become payable to the Owner only if the bidder, to whom
award is made, should fail to execute a contract with the Owner and furnish bond
and insurance in accordance with terms of the contract within ten (10) days after
notification of award.
E.
Sealed Bids
1.
Envelopes shall be identified on the outside as
“Bid 26-053-LH – “Paving The Way Project 9”
And delivered by hand or mailed to:
Macon-Bibb County Procurement Department
700 Poplar Street, Suite 308
Macon, Georgia 31201
F.
Validity
1.
No bid may be withdrawn for a period of sixty (60) days after time has been called on
date of bid opening.
2.
Local Preference
a)
Macon-Bibb County reserves the right to award bids to County businesses and
merchants whose bid is within 5% (five percent) of the lowest responsive and
responsible bid which conforms to the Invitation to Bid. INSTRUCTIONS TO
BIDDERS
b)
No consideration will be given any claim based on lack of knowledge of
existing conditions, except where the Contract Documents make definite
provisions for adjustment of cost or extension of time due to existing conditions
that cannot be readily ascertained.
G.
Contract Award
1.
The contract, if awarded, will be based on Total Bid Price.
2.
Guidelines in the award of this contract will be Section 36-10-2.2, Official Code of
Georgia Annotated.
3.
Upon award of the Contract, a pre-construction meeting will be held to discuss the
project and to establish a schedule of work.
H.
Surety
1.
Whereas the anticipated contracted price exceeds $5,000, the bidder to whom award is
made shall submit a Payment Bond and a Performance Bond, both in amount of one
hundred percent (100%) of the contract price.
a)
Bonding company/Surety shall be:
(1) Rated B+ or better in current Key Rating Guide as issued by A.M. Best
Company, Oldwick, NJ.
(2) Licensed to do business in the State of Georgia.
I.
Payment Conditions
1.
The County Inspector will collect material tickets, measure and inspect work completed
to date on said job and report to the Project Manager for payment.
2.
A 10% retainage will be withheld from each payment until final payment is made. The
Owner will only pay for items used and actual work performed.
3.
Change orders are issued for any variance from contract or plan sheets.
4.
Any unauthorized work or material change will not be paid for unless a change order has
been issued.
J.
Excise Taxes
1.
Any material that is to be incorporated into the work of this project may be consigned to
Macon-Bibb County in care of the contractor. If the shipping papers show clearly that any
such materials are consigned, the shipment shall be exempt from the tax on transportation of
property under the provisions of Section 3478(b) of the Internal Revenue Code, as amended
by Public Law 180-78th Congress.
2.
The Contractor shall pay all transportation charges.
3.
Each bidder shall take this exemption into account in calculating his bid.
K.
Insurance
1.
Insurance coverage shall be carried with an insurance company licensed to do business in the
State of Georgia.
2.
Insurance shall be obtained prior to commencement of work and shall remain in force
throughout the period of the contract.
3.
Macon-Bibb County shall be named as additional insured on the policy.
4.
Coverage shall include water damage.
5.
Contractor is responsible for any and all deductibles.
6.
Required coverage:
a)
Worker’s Compensation: Statutory
b)
General Liability:
(1) $1,000,000.00 combined single limit for B.I., P.D.
(2) Maximum deductible: $5,000.00
(3) To include:
(a) Premises – Operations
(b) Products & Completed Operations
(c) Broad form Contractual
(d) Independent Contractor and Subcontractor Underground
explosion and collapse
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
