Bid Description: 2026 Land Bank Lawn Care Services

Location:	Kansas
Posted:	Mar 16, 2026
Due:	Apr 7, 2026
Agency:	Pittsburg city
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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PROCUREMENT AND CONTRACTS

201 West 4th Street · Pittsburg KS 66762

(620) 231-4100

www.pittks.org

Bid Posting Number:

Date Released:

Closing Date:

Bid Opening Location:

Deputy City Clerk:

Telephone:

FAX:

E-Mail Address:

Web Address:

Item:

Period of Contract:

Guarantee:

Scope:

INVITATION FOR BID (IFB)

2026-001

March 16, 2026

April 7th 2026 @ 2:00 PM – Local Pittsburg Time

City Hall Conference Room

201 West 4th Street

Pittsburg, Kansas 66762

Jacob Bennett

(620) 231-4100

(620) 231-7327

jacob.bennett@pittks.org

http://www.pittks.org/offices/procurement-and-contracts

Pittsburg Land Bank

Lawn Care Services

April 1st through September 30th, 2026

(contract period may be extended if necessary)

(with option to renew for two (2) additional one (1) year periods)

No Monetary Guarantee Required

This Contract shall cover the procurement of Lawn Care Services

for the Pittsburg Land Bank during the contract period referenced

above.

Bid Posting Number 2026-001 was recently posted to the Procurement and Contracts Internet

website. The document can be downloaded by going to the following website:

http://www.pittks.org/city-government/bids-and-proposals/

It shall be the vendor's responsibility to monitor this website on a regular basis for any

changes/addenda.

Bid Posting ID: 2026-001

Page 2

SECTION I

CONDITIONS TO BIDDING

1. Bid Posting Number: The Bid Posting Number has been assigned to this IFB and MUST be

shown on all correspondence or other documents associated with this IFB and MUST be

referred to in all verbal communications. All inquiries, written or verbal, shall be directed to the

procurement officer only.

Jacob Bennett

Telephone: (620) 231-4100

Fax: (620) 231-7327

E-Mail Address: jacob.bennett@pittks.org

City of Pittsburg, Kansas

Procurement and Contracts

201 West 4th Street

P.O. Box 688

Pittsburg, Kansas 66762

Failure to notify the Procurement Officer of any conflicts or ambiguities in this IFB may result

in items being resolved in the best interest of the City. Any modification to this IFB shall be

made in writing by addendum and posted on the City’s website for vendors to download. Only

written communications are binding.

2. Cost of Preparing Bid Response: The cost of developing and submitting the bid response

is entirely the responsibility of the bidder. This includes costs to determine the nature of the

engagement, preparation of the bid response, submitting the bid response, and other costs

associated with this IFB. All responses will become the property of the City, and will be a

matter of public record subsequent to signing of the contract or rejection of all bids.

3. Submission of Bid Response: Submission of the bid response will be considered

presumptive evidence that the vendor is conversant with local facilities and difficulties, the

requirements of the documents and of pertinent State and/or local codes, state of labor and

material markets, and has made due allowances in the bid response for all contingencies.

Later claims for labor, work, materials, and equipment required for any difficulties encountered

which could have been foreseen will not be recognized and all such difficulties shall be

properly taken care of by Contractor at no additional cost to the City of Pittsburg.

4. Evaluation of Bids: Award shall be to the lowest responsible bidder taking into consideration

conformity with the specifications, terms of delivery, weighted local preference policy and

other conditions imposed by this IFB. Award will be by total lot.

5. Acceptance or Rejection: The City reserves the right to accept or reject any or all bid

responses or part of a bid response; to waive any informalities or technicalities; clarify any

ambiguities in bid responses; modify any criteria in this IFB; and unless otherwise specified,

to accept any item in a bid response.

6. Contract: The successful bidder will be required to enter into a written contract with the City.

Bid Posting ID: 2026-001

Page 3

7. Contract Documents: This IFB and any amendments and the bid response and any

amendments of the successful bidder shall be incorporated into the written contract award

which shall compose the complete understanding of the parties.

In the event of a conflict in terms of language among the documents, the following order of

precedence shall govern:

1. Written modifications to the executed contract.

2. Written contract signed by the parties.

3. The IFB including any and all addenda.

4. Contractor's written response submitted in response to the IFB as finalized.

8. Contract Formation: No contract shall be considered to have been entered into by the City

until all statutorily required signatures and certifications have been rendered and a written

contract has been signed by the successful bidder.

9. Open Records Act (K.S.A. 45-215 et seq.): All bid responses become the property of the

City. Kansas law requires all information contained in bid responses to become open for

public review once a contract is signed or all bid responses are rejected.

If any part or all of the bid response is marked as being copyrighted, by submission of the bid

response itself, the bidder provides the City full authority to provide copies of such material,

either in paper format or electronically, to interested parties in order for the City to meet its

obligations under the Kansas Open Records Act.

10. Federal, State and Local Taxes Governmental Entity: Unless otherwise specified, the bid

response price shall include all applicable federal, state and local taxes. The successful bidder

shall pay all taxes lawfully imposed on it with respect to any product or service delivered in

accordance with the IFB. The City is exempt from state sales or use taxes and federal excise

taxes for direct purchases. These taxes shall not be included in the bidder's prices.

11. Debarment of City Contractors: Any contractor who defaults on delivery as defined in this

IFB may, be barred (a) after reasonable notice to the person involved and reasonable

opportunity for that person to be heard, the Director of Finance, after consultation with the

contracting agency and the City Attorney, shall have authority to debar a person for cause

from consideration for award of contracts. The debarment shall not be for a period exceeding

three years. The Director, after consultation with the contracting agency and the attorney

general, shall have authority to suspend a person from consideration for award of contracts if

there is probable cause to believe that the person has engaged in any activity which might

lead to debarment. The suspension shall not be for a period exceeding three months unless

an indictment has been issued for an offense which would be a cause for debarment under

subsection (b), in which case the suspension shall, at the request of the City Attorney, remain

in effect until after the trial of the suspended person.

12. Insurance: The City shall not be required to purchase any insurance against loss or damage

to any personal property nor shall the City establish a "self-insurance" fund to protect against

any loss or damage. Subject to the provisions of the Kansas Tort Claims Act, the vendor shall

bear the risk of any loss or damage to any personal property.

Bid Posting ID: 2026-001

Page 4

13. Conflicting Provisions: Any and all conditions, provisions, or terms in the Agreement which

conflict with, or modify a condition, provision or term of the City of Pittsburg’s Bid

Specifications or Bid Form shall be null and void and of no effect; it being the express intent

of the parties that the conditions, provisions, and terms of said Bid Specifications and Bid

Form take precedence over and control any conflicting language in the Agreement.

14. Competition: The purpose of this Solicitation is to seek competition. The vendor shall advise

Procurement and Contracts if any specification, language or other requirement inadvertently

restricts or limits bidding to a single source. Notification shall be in writing and must be

received by Procurement and Contracts no later than five (5) business days prior to the bid

closing date. The Director of Finance reserves the right to waive minor deviations in the

specifications which do not hinder the intent of this Solicitation.

Bid Posting ID: 2026-001

Page 5

SECTION II

BID INSTRUCTIONS

1. Preparation of Bid Response: Prices are to be entered in spaces provided herein.

Computations and totals shall be indicated where required. The City has the right to rely on

any price quotes provided by bidders. The vendor shall be responsible for any mathematical

errors in pricing. The City reserves the right to reject bid responses which contain errors.

Bidders are instructed to prepare their Bid Response following the same sequence as the IFB.

2. Submission of Bid Responses: Vendor's bid response shall consist of:

o One (1) copy of the Bid Signature document, including Signature of an authorized Bidder

Representative.

o One (1) copy of the bid form, including literature and other supporting documents.

o One (1) copy of the Immigration Reform Control Act form found in this IFB document.

o Bid Addenda as issued.

Vendor's bid response, sealed securely in an envelope or other container, shall be received

promptly at 2:00 p.m., local Pittsburg, Kansas time, on April 7th, 2026, addressed as

follows:

City of Pittsburg, Kansas

Procurement and Contracts

Proposal #2026-001– Pittsburg Land Bank Lawn Care Services

Closing: April 7th 2026

201 West 4th Street

P.O. Box 688

Pittsburg, Kansas 66762

The envelope shall be plainly marked, “BIDS: LAND BANK LAWN CARE SERVICES”.

It is the bidder's responsibility to ensure bids are received by the closing date and time. Delays

in mail delivery or any other means of transmittal, including couriers or agents of the issuing

entity shall not excuse late bid submissions.

Faxed, e-mailed or telephoned responses are not acceptable.

Responses received prior to the closing date shall be kept secured and sealed until closing.

The City shall not be responsible for the premature opening of a bid response or for the

rejection of a bid response that was not received prior to the closing date because it was not

properly identified on the outside of the envelope or container. Late Bid Response will be

retained unopened in the file and not receive consideration, or will be returned at bidder's

expense.

3. Signature of Responses: Each bid response shall give the complete mailing address of the

vendor and be signed by an authorized representative by original signature with his or her

name and legal title.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.