Traffic Data Collection Services

STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
Invitation for Bid #: 54-CA-12092025
Traffic Data Collection
Date of Issue: June 11, 2026
Bid Opening Date: June 25, 2026
At 2:00 PM ET
Direct all inquiries concerning this IFB to:
Christian Andresen
Procurement Specialist III
Email: ctandresen@ncdot.gov
Phone: (919)707-2627

STATE OF NORTH CAROLINA
Invitation for Bid #
54-CA-12092025
______________________________________________________
For internal State agency processing, including tabulation of bids, provide your company's eVP (Electronic Vendor
Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This
page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available
for public inspection.
This page shall be filled out and returned with your bid.
Failure to do so may subject your bid to rejection.
___________________________________________________
Vendor Name
______________________________
Vendor eVP#
Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered
Vendor in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor
Portal). If you do not have a Vendor number, register at https://evp.nc.gov/SignIn
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Bid Number: 54-CA-12092025 Vendor: __________________________________________
STATE OF NORTH CAROLINA
Department of Transportation
Refer ALL Inquiries regarding this IFB to: Invitation for Bid No.: 54-CA-12092025
Christian Andresen Bids will be publicly open: June 25, 2026, at 2:00 PM ET
ctandresen@ncdot.gov
(919)707-2627
Using Agency: Department of Transportation Commodity No. and Description: 811022 Transportation Engineering
Requisition No.: N/A
EXECUTION
In compliance with this Invitation for Bid (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish and
deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.
By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:
this bid is submitted competitively and without collusion (G.S. 143-54),
none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of
the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this bid, the undersigned certifies to the best of Vendor's knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from
covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its Sub-Contractors for any Contract awarded as a result of
this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with
more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.
As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning fair
employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any
Contract arising from this solicitation.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,
specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the public
contract of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of this
response to the IFB, the undersigned certifies, for Vendor's entire organization and its employees or agents, that Vendor is not aware that any
such gift has been offered, accepted, or promised by any employees of your organization.
By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL TERMS
AND CONDITIONS incorporated herein. These documents can be accessed from the Ariba Sourcing Tool.
Failure to execute/sign bid prior to submittal will render bid invalid and it WILL BE REJECTED. Late bids will not be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
VENDOR'S AUTHORIZED SIGNATURE*: DATE: EMAIL:
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Bid Number: 54-CA-12092025 Vendor: __________________________________________
VALIDITY PERIOD
Offer shall be valid for at least one hundred twenty (120) days from date of bid opening, unless otherwise stated here: ______ days, or if extended
by mutual agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing
this IFB.
ACCEPTANCE OF BIDS
If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement between
the parties ("Contract"). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply. Depending upon the
Goods or Services being offered, other terms and conditions may apply, as mutually agreed.
FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as indicated on
The attached certification, by ____________________________________________________________________.
(Authorized Representative of Department of Transportation)
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Bid Number: 54-CA-12092025 Vendor: __________________________________________
Contents
1.0 PURPOSE AND BACKGROUND ............................................................................................. 6
1.1 CONTRACT TERM .................................................................................................................. 6
2.0 GENERAL INFORMATION ....................................................................................................... 6
2.1 INVITATION FOR BID DOCUMENT ........................................................................................ 6
2.2 E-PROCUREMENT FEE.......................................................................................................... 6
2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS ................................. 6
2.4 IFB SCHEDULE ...................................................................................................................... 7
2.5 BID QUESTIONS ..................................................................................................................... 7
2.6 BID SUBMITTAL ..................................................................................................................... 8
2.7 BID CONTENTS ...................................................................................................................... 8
2.8 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ................................................................ 9
3.0 METHOD OF AWARD AND BID EVALUATION PROCESS .................................................. 10
3.1 METHOD OF AWARD ........................................................................................................... 10
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ....... 10
3.3 BID EVALUATION PROCESS .............................................................................................. 11
3.4 PERFORMANCE OUTSIDE THE UNITED STATES ............................................................. 11
3.5 INTERPRETATION OF TERMS AND PHRASES .................................................................. 12
4.0 REQUIREMENTS ................................................................................................................... 12
4.1 PRICING ................................................................................................................................ 12
4.2 HUB PARTICIPATION........................................................................................................... 12
4.3 REFERENCES ...................................................................................................................... 12
4.4 VENDOR PREQUALIFICATION ............................................................................................ 12
4.5 VENDOR RESPONSIBILITIES AND REQUIREMENTS ........................................................ 13
4.6 NCDOT RESPONSIBILITIES AND REQUIREMENTS .......................................................... 15
4.7 OTHER ITEMS AND REQUIREMENTS ................................................................................ 16
4.8 PERSONNEL .......................................................................................................................... 18
4.9 VENDOR'S REPRESENTATIONS ............................................................................................ 18
4.10 AGENCY INSURANCE REQUIREMENTS MODIFICATION ................................................... 18
4.11 SUBCONTRACTORS ........................................................................................................... 18
4.12 SECRETARY OF STATE REGISTRATION........................................................................... 18
5.0 SPECIFICATIONS AND SCOPE OF WORK .......................................................................... 19
5.1 GENERAL SPECIFICATIONS ............................................................................................... 19
5.2 SITE DATA ............................................................................................................................ 19
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Bid Number: 54-CA-12092025 Vendor: __________________________________________
5.3 TURNING MOVEMENT DATA - STANDARD SINGLE POINT JUNCTION .......................... 21
5.4 NEAR MISS DATA - SINGLE LOCATION ............................................................................ 22
5.5 MIXED DATA - STANDARD MULTI-POINT JUNCTION ........................................................ 23
5.6 MIXED DATA - COMPLEX JUNCTION (ORIGINATION/DESTINATION) .............................. 23
5.7 VOLUME/SPEED/CLASS DATA - SINGLE LOCATION .......................................................... 24
5.8 VIDEO AI VOLUME/SPEED/CLASSIFICATION DATA - SINGLE LOCATION ...................... 26
5.9 VOLUME/CLASS DATA - RAIL DIVISION GROUPS .............................................................. 28
5.10 VOLUME/CLASS DATA - SINGLE LOCATION ................................................................... 29
5.11 SPOT SPEED (FREE FLOW SPEED) DATA ......................................................................... 31
5.12 DELAY DATA ......................................................................................................................... 31
5.13 GAP DATA ............................................................................................................................. 32
5.14 SATURATION FLOW RATE DATA ....................................................................................... 32
5.15 TIME TRAVEL DATA ............................................................................................................. 33
5.16 SCHOOL OPERATIONS DATA ............................................................................................. 33
5.17 PEDESTRIAN CORRIDOR DATA .......................................................................................... 34
5.18 COMPLIANCE DATA ............................................................................................................ 35
5.19 VOLUME/CLASS DATA - NON-MOTORISTS ...................................................................... 36
5.20 VEHICLE OCCUPANCY DATA.............................................................................................. 36
5.21 VIDEO (GROUND OR AERIAL) ............................................................................................. 37
5.22 QUEUE DATA ........................................................................................................................ 37
5.23 VOLUME ONLY DATA (MOTOR VEHICLES) - SINGLE LOCATION ................................... 37
5.24 VOLUME ONLY DATA (MOTOR VEHICLES) - SEASONAL STUDY GROUP ..................... 38
5.25 GENERAL TRAFFIC DATA ................................................................................................... 40
5.26 MANUAL CLASSIFICATION DATA ...................................................................................... 41
6.0 CONTRACT ADMINISTRATION............................................................................................. 42
CONTRACT MANAGER AND CUSTOMER SERVICE ..................................................................... 42
6.2 INVOICES .............................................................................................................................. 42
6.3 CONTINUOUS IMPROVEMENT ............................................................................................ 42
6.4 ACCEPTANCE OF WORK .................................................................................................... 43
6.5 DISPUTE RESOLUTION ....................................................................................................... 43
6.6 CONTRACT CHANGES ........................................................................................................ 43
7.0 ATTACHMENTS ..................................................................................................................... 43
ATTACHMENT A: PRICING............................................................................................................... 44
ATTACHMENT B: INSTRUCTIONS TO VENDORS .......................................................................... 47
ATTACHMENT C: NORTH CAROLINA GENERAL TERMS & CONDITIONS ................................... 47
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Bid Number: 54-CA-12092025 Vendor: __________________________________________
ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION .............................................. 47
ATTACHMENT E: CUSTOMER REFERENCE FORM ....................................................................... 47
ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR ........................................... 47
ATTACHMENT H: EXPERIENCE RATE MODIFIER (ERM)............................................................... 48
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Bid Number: 54-CA-12092025 Vendor: __________________________________________
1.0 PURPOSE AND BACKGROUND
The purpose of this Invitation for Bids (IFB) is to solicit bids from Vendors that have been pre-qualified in accordance with "Traffic
Data Collection" (Discipline Code 309) for the collection of traffic data for the North Carolina Department of Transportation
(NCDOT) Transportation Mobility and Safety Division. Vendors shall also be prequalified in Discipline Code 551 "Unmanned
Aircraft System (UAS) Operator" prior to conducting any aerial video work. This data is used by a wide variety of business units in
NCDOT for project development, safety and mobility initiatives, planning, and forecasting in connection with the planning,
operations, design, maintenance, repair, and construction of transportation infrastructure.
The work in general will consist of collecting site information and traffic data for each location to include vehicle turning
movement, volume/speed/class, and other data types as indicated in the Scope of Work. Most work will have a two (2) week
deadline, but some deadlines may be longer or shorter depending on the type of traffic data collected, and/or the sensitivity of
the specific request. Deliverables will generally consist of a summary of site information, a summary of weather conditions, maps,
pictures, tabulated and summarized traffic data, and, in some cases, video.
Background for this IFB can be found at the following URLs:
Historical traffic data collection information:
https://connect.ncdot.gov/resources/safety/TrafficDataResources/Historical%20Data.pdf
NCDOT traffic data collection website and information:
https://connect.ncdot.gov/resources/safety/Pages/Traffic-Data.aspx
The intent of this solicitation is to award an Agency Specific Term Contract. Bids shall be submitted in accordance with the terms
and conditions of this IFB and any addenda issued hereto.
1.1 CONTRACT TERM
The Contract shall have an initial term of three (3) years, beginning on July 11, 2026 (the "Effective Date"), as indicated in the
Contract award. In addition, and with the Vendor's concurrence, the State reserves the right to extend a contract term after the
last active term.
Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.
2.0 GENERAL INFORMATION
2.1 INVITATION FOR BID DOCUMENT
This IFB is comprised of the base IFB document, any attachments, and any addenda released before Contract award, which are
incorporated herein by reference.
2.2 E-PROCUREMENT FEE
ATTENTION: The E-Procurement fee may apply to this solicitation. See the paragraph entitled ELECTRONIC PROCUREMENT of
the North Carolina General Terms and Conditions.
General information on the E-Procurement Services can be found at: http://eprocurement.nc.gov/.
2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS
It shall be the Vendor's responsibility to read the Instructions to Vendors, the North Carolina General Terms and Conditions, all
relevant exhibits and attachments, and any other components made a part of this IFB and comply with all requirements and
specifications herein. Vendors are also responsible for obtaining and complying with all Addenda and other changes that may be
issued in connection with this IFB.
If Vendors have questions or issues regarding any component of this IFB, those must be submitted as questions in accordance with
the instructions in the BID QUESTIONS Section. If the State determines that any changes will be made as a result of the questions
asked, then such decisions will be communicated in the form of an IFB addendum. The State may also elect to leave open the
possibility for later negotiation of specific provisions of the Contract that have been addressed during the question-and-answer
period, prior to contract award.
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Bid Number: 54-CA-12092025 Vendor: __________________________________________
Other than through the process of negotiation under 01 NCAC 05B.0503, the State rejects and will not be required to evaluate or
consider any additional or modified terms and conditions submitted with Vendor's bid or otherwise. This applies to any language
appearing in or attached to the document as part of the Vendor's bid that purports to vary any terms and conditions or Vendors'
instructions herein or to render the bid non-binding or subject to further negotiation. Vendor's bid shall constitute a firm offer
that shall be held open for the period required herein ("Validity Period" above).
The State may exercise its discretion to consider Vendor proposed modifications. By execution and delivery of this IFB Response,
the Vendor agrees that any additional or modified terms and conditions, whether submitted purposely or inadvertently, shall
have no force or effect, and will be disregarded unless expressly agreed upon during negotiations and incorporated by way of a
Best and Final Offer (BAFO). Noncompliance with, or any attempt to alter or delete, this paragraph shall constitute sufficient
grounds to reject Vendor's bid as non-responsive.
2.4 IFB SCHEDULE
The table below shows the intended schedule for this IFB. The State will make every effort to adhere to this schedule.
Event Responsibility Date and Time
Issue IFB State June 11, 2026
Submit Written Vendor June 17, 2026, at 12:00 PM ET
Questions
Submit Bids Vendor Public bid opening for this solicitation will be conducted via conference call.
Vendors may use the links below or the call-in number to join the bid opening
on June 25, 2026, at 2:00 PM ET.
Microsoft Teams meeting
Join:
https://teams.microsoft.com/meet/253703867302649?p=r7KVUAnq9DtBfV3m2b
Meeting ID: 253 703 867 302 649
Passcode: Au9Zj2UM
Need help? | System reference
Dial in by phone
+1 984-204-1487,,356958064# United States, Raleigh
Find a local number
Phone conference ID: 356 958 064#
Join on a video conferencing device
Tenant key: ncgov@m.webex.com
Video ID: 117 328 086 6
More info
Contract Award State TBD
Contract Effective Date State July 11, 2026
2.5 BID QUESTIONS
Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best bid
possible. To accommodate the Bid Questions process, Vendors shall submit any such questions by the "Submit Written Questions"
date and time provided in the IFB SCHEDULE Section above, unless modified by Addendum.
Written questions shall be e-mailed to ctandresen@ncdot.gov by the date and time specified in the IFB SCHEDULE Section of this
IFB. Vendors will enter "IFB # 54-CA-12092025 - Questions" as the subject of the message. Question submittals should include a
reference to the applicable IFB section. This is the only manner in which questions will be received.
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Bid Number: 54-CA-12092025 Vendor: __________________________________________
Questions received prior to the submission deadline date, the State's response, and any additional terms deemed necessary by
the State will be posted to the Electronic Vendor Portal (eVP), https://evp.nc.gov, in the form of an addendum and shall become
an Addendum to this IFB. No information, instruction or advice provided orally or informally by any State personnel, whether made
in response to a question or otherwise in connection with this IFB, shall be considered authoritative or binding. Vendors shall rely
only on written material contained in the IFB and an addendum to this IFB.
2.6 BID SUBMITTAL
IMPORTANT NOTE: This is an absolute requirement. Late bids, regardless of cause, will not be opened or considered, and will be
automatically disqualified from further consideration. Vendor shall bear the sole risk of late submission due to unintended or
unanticipated delay. It is the Vendor's sole responsibility to ensure its bid has been received as described in this IFB by the specified
time and date of opening. Failure to submit a bid in strict accordance with instructions provided shall constitute sufficient cause
to reject a Vendor's bids(s). Solicitation responses are subject to Sealed Bidding requirements.
If applicable to this IFB and using eVP, all proposal responses shall be submitted electronically via the electronic Vendor Portal
(eVP). Additional information can be found at the eVP updates for Vendors link: https://eprocurement.nc.gov/news-events/evp-
updates-vendors.
Failure to submit a bid in strict accordance with these instructions shall constitute sufficient cause to reject a Vendor's bid(s).
Vendors are strongly encouraged to allow sufficient time to upload bids.
Critical updated information may be included in Addenda to this IFB. It is important that all Vendors responding on this IFB
periodically check the State's eVP website for any Addenda that may be issued prior to the bid opening date. All Vendors shall be
deemed to have read and understood all information in this IFB and all Addenda thereto.
If confidential and proprietary information is included in the bid, also submit one (1) signed, REDACTED copy of the bid. Such
information may include trade secrets defined by N.C. Gen. Stat. 66-152 and other information exempted from the Public Records
Act pursuant to N.C. Gen. Stat. 132- 1.2. Vendor may designate information, Products, Services, or appropriate portions of its
response as confidential, consistent with and to the extent permitted under the statutes and rules set forth above. By so redacting
any page, or portion of a page, the Vendor warrants that it has formed a good faith opinion, having received such necessary or
proper review by counsel and other knowledgeable advisors, that the portions determined to be confidential and proprietary and
redacted as such, meet the requirements of the Rules and Statutes set forth above. However, under no circumstances shall price
information be designated as confidential.
If the Vendor does not provide a redacted version of the bid with its bid submission, the Department may release an unredacted
version if a record request is received.
2.7 BID CONTENTS
Vendors shall provide responses to all questions and complete all attachments for this IFB that require the Vendor to provide
information and include an authorized signature where requested. Failure to provide all required items, or Vendor's submission of
incomplete items, may result in the State rejecting Vendor's bid, in the State's sole discretion.
Vendor IFB responses shall include the following items and attachments, which shall be arranged in the following order:
a) Completed and signed version of all EXECUTION PAGES.
b) Signed receipt pages of any addenda released in conjunction with this IFB, if required to be returned.
c) Vendor response: (please include here sections that require fill-in responses)
d) Completed version of ATTACHMENT A: PRICING
e) Completed and signed version of ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION
f) Completed version of ATTACHMENT E: CUSTOMER REFERENCE FORM
g) Completed and signed version of ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR
h) Completed and signed ATTACHMENT H: EXPERIENCE RATE MODIFIER (ERM) as well as any additional documentation required
by ATTACHMENT H (if applicable). Note that any Vendors not providing this information shall render the bid non-responsive
and it shall be rejected. Vendors having an ERM greater than 1.30 at the time of the bid opening shall be rejected.
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