Notice of Intent to Award a Single (or Sole) Source Procurement for point of sale payment processing services

Brief Description: To avoid any disruption in service, this request is to enter into a direct contract with Bank of America for all our POS Devices (credit card machines) and their backend payment and credit card transaction processing system. Due to the split between FirstData (now Fiserv) and Bank of America, which was finalized in December 2024, the current contract we’re on is now void and must be replaced by March 12, 2025.

Estimated Value: $82,000.00. NOTE: The Estimated amount entered is based on average monthly transaction bank fees of approximately $6900/mo.

Term (Years): 1

Vendor: Bank of America

Justification:

Bank of America has been our customer payment processor since we began accepting credit card and online payments from customers. Their system is currently linked to all our POS devices and online payment portals which will allow us to continue business as usual without any disruptions to the payment process, end user experience and Finance department activities. A switch would require us to create all new accounts, resync all our POS devices and modify our existing customer-facing websites to interface directly with a new system. Also, we will not have to redo our PCI compliance with a new third party provider as we are already in compliance with Bank of America.

As this isn’t a change to the way we do business or process payments, there isn’t any additional effort or cost required. Zero interruption is service.

Reference #: 25-567-SGS/SG-00266

Subject: Notice of Intent to Award a Single (or Sole) Source Procurement for point of sale payment processing services

Greater Orlando Aviation Authority intends to award a procurement as a Single Source Procurement in accordance with its Policy 450.03, and State of Florida Statute 287.057 (3) (c). Any responses received in reference to this Notice will be for the sole purpose of determining whether a competitive procurement is in the best interest of the Authority. This is not a solicitation, and there is not a solicitation available.

A Single Source Procurement is a purchase that is directed to one (1) source because of standardization, warranty, or other factors, which for justifiable reasons, is found to be most advantageous for the Greater Orlando Aviation Authority , even though other competitive sources may be available. A Single Source Procurement is a non-competitive procurement method.

All are encouraged to notify the Purchasing Agent (Agent), stating their company/agency name, address, contact name, contact email, and a statement regarding their capability to provide the requested goods or services. All responses must be in writing, submitted electronically via the e-Procurement Platform ("Platform"), by 5:00 pm on Thursday, April 3, 2025 .

The determination not to compete this proposed action based on the responses to this Notice is solely within the discretion of the Chief Executive Officer for purchases up to $250,000.00, and at the discretion of the Aviation Authority Board for purchases that exceed $250,000.00.

Procurement details are listed herein.