Potassium Hydroxide

TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
REQUEST FOR QUOTATION
POTASSIUM HYDROXIDE
RFQ Number: 27-04
April 14, 2026
The Town of Westerly/Westerly Schools (Town), Westerly, RI, acting through its Purchasing
Agent, is hereby soliciting sealed bids for the above referenced RFQ and you are hereby
invited to submit a Lump Sum Proposal for the Scope of Work described in this Request for
Quotation, in strict accordance with the Bid Documents.
TERMS AND CONDITIONS
Bids shall be based on the Terms and Conditions as referenced in this Request for Quotation.
BID DUE DATE/SUBMITTING INSTRUCTIONS
BIDS ARE DUE and MUST BE SUBMITTED on the attached BID FORM, Attachments B, NO LATER THAN
2:00 p.m., May 5, 2026. A Bid submitted on other than the attached BID BREAKDOWN FORM may
be rejected. Envelopes containing bids must be sealed and addressed to the undersigned, at the
Purchasing Department, 2nd Floor office, Westerly Town Hall, 45 Broad St., Westerly, RI 02891 and
must be clearly marked with the Name and Address of Bidder, Bid Due Date and Time, and RFQ
Number and Title. Bidders must include one original and one DIGITAL copy on a Flash Drive of
the Bid as defined in the Instruction to Bidders.
BIDDER'S QUESTIONS
Questions regarding this solicitation must be emailed and received by the Purchasing
Agent at ecardillo@westerlyri.gov no later than 12:00 p.m. on April 27, 2026, in a Microsoft
Word attachment with the corresponding solicitation number. Questions, if any, and
responses will be posted on the Town of Westerly website at www.westerlyri.gov as an
addendum to this solicitation
SPECIAL INSTRUCTIONS TO BIDDERS
1. Bidder shall base the Proposal on providing all materials and equipment, FOB jobsite.
2. Quotes must be firm for a minimum of 120 days from date of submission.
3. Bid Completeness - Pricing submitted on this project must be an all-inclusive price.
The intent of an all-inclusive Price is such that no Adds or Change Orders will be
necessary.
4. This project is Tax exempt for Rhode Island Sales Tax and Federal Excise Taxes.
RFQ BID DOCUMENTS
Attachment A - Scope of Work/ Project Schedule, Page 3
Attachment B - Bid Form, Pages 4 - 5
Attachment C - Instruction to Bidders, Pages 6 - 8
Appendix A - Bidder Certification Pages 9-13
BIDDER CERTIFICATION FORM (APPENDIX A): Bidders must include, complete,
and submit a Bidder Certification Form with each bid proposal.
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TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
This solicitation is available at www.westerlyri.gov.
The Town of Westerly/Westerly Schools reserves the right to reject any/all bids, waive any
informalities in the bids received and to accept and award the bid to the lowest qualified bid deemed
most favorable to the interest of the Town/School.
The Town/School does not discriminate based on age, color, gender, national origin, race, religion,
sexual orientation, or disability in accordance with applicable laws and regulations
Regards,
Eileen Cardillo
Purchasing Agent
Town of Westerly/ Westerly Public Schools
45 Broad Street
Westerly, RI 02891
Tel: (401) 348-2599
Email: ecardillo@westerlyri.gov
www.WesterlyRI.gov
CC: MS
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TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
ATTACHMENT "A"
SCOPE OF WORK/ SPECIFICATIONS
POTASSIUM HYDROXIDE
RFQ 27-04
Description of Scope & Quantity
This Supplier will be responsible to furnish and deliver the following:
a) All deliveries will be to Westerly, Rhode Island at various pump stations/normally
three to four drop sites.
b) Bulk deliveries will be 1,000 gallons minimum.
c) Product to be delivered - Potassium Hydroxide 45% solution.
d) Trucks shall have a minimum of four lengths of hose to complete deliveries.
e) All delivery trucks will be received around 8:00 a.m. at the Main Pump Station, 28
White Rock Road, Westerly, Rhode Island 02891, in coordination with Mr. Glen
Simone, Pump Room Manager, Telephone #401-348-2294.
f) All bidders should visit the drop-off sites prior to submitting their bid to verify
accessibility.
g) The quoted price shall run from July 1, 2026 to June 30, 2027.
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TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
ATTACHMENT "B"
Bid Form
"THIS FORM MUST BE COMPLETED AND SUBMITTED WITH BID"
RFQ NUMBER: 27-04
RFQ NAME: POTASSIUM HYDROXIDE
The Bidder stated below agrees to furnish and delivery, as defined in the above
referenced Request for Quotation, for the Lump Sum amount shown below.
For the Town/Schools to properly evaluate the Proposals, please supply the following
information.
BID BREAKDOWN Total Cost
Potassium Hydroxide 45% solution from July 1, 2026
- June 30, 2027, Estimated Quantity: 1,073,890
pounds
Did you completed and submit Appendix A: YES______ NO ______?
Delivery: _____________ calendar days after receipt of order.
UNIT PRICES
Unit Prices shall include all costs such as delivery, profit, overhead, handling, insurance,
etc., associated with the described in the unit price.
Cost
1. Potassium Hydroxide 45% solution, Delivered
2. NOT APPLICABLE
The below stated Supplier agrees to provide all materials, equipment, supervision and all activities
required to provide a complete scope of work as defined in this Request for Quotation, including, but
not limited to, agree to all terms and conditions, all as shown or by reference, unless as excluded
below:
EXCLUSIONS:
______________________________________________________________________________________
______________________________________________________________________________________
Did you deviate from the specifications in any way: YES____ NO ____?
(If yes, you must explain below and submit a detailed description of all deviations so that your
product or service can be properly evaluated.)
_______________________________________________________________________________________
_______________________________________________________________________________________
The above price includes all stipulations and requirements of Addendum No.
, which have been received and accepted by the
undersigned.
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TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
This Request for Quotation, together with all documents, specifications, drawings and
documents/attachments/Addendums, are included and constitute the entire proposal from the bidder.
There are no terms, conditions, or provisions, either oral or written, between the parties hereto, other
than those contained herein. The Request for Quotation supersedes all written representation,
inducements, or understandings of any kind or nature between the parties hereto, relating to the
project involved herein. Payment Terms are net 30 days, for this scope of work.
The lump sum bid price above, excludes applicable sales and or use taxes; includes all insurance
premiums; and includes all shipping/transportation costs, if applicable.
The submitted pricing for this scope of work shall remain firm for 120 days from date of submission.
Company Representative
Print Name: _________________________________
Authorized Signature: ______________________________________
______________________________________ ________________________________________
Telephone Street City State Zip
Email: __________________________________________
Date: __________
Company Name: _______________________________________________
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TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
ATTACHMENT "C"
INSTRUCTIONS TO BIDDERS
MATERIAL PURCHASES
1. Submission of Bids
a. Envelopes containing bids must be sealed and addressed as indicated on the Invitation to Bid and
must be marked with the name and address of bidder, date and bid due time, and name of bid, along
with RFQ number.
b. The Purchasing Agent will decide when and if the specified time has arrived to open bids, and no
bid received thereafter will be considered. The Purchasing Agent reserves the right to waive any
informality in the bidding process.
c. Any bidder may withdraw his/her bid by written request at any time prior to the advertised time for
opening. Telephonic bids, amendments, or withdrawals will not be accepted.
d. Negligence on the part of the bidder in preparing the bid confers no rights for the withdrawal of the
bid after it has been opened.
e. Proposals received prior to the time of opening will be securely kept unopened. No responsibility
will attach to an officer or person for the premature opening of a proposal not properly addressed and
identified.
f. Any deviation from the Specifications must be noted in writing and attached as part of the bid
proposal. The Bidder shall indicate the item or part with the deviation and indicate how the bid will
deviate from Specifications.
2. Prices
Bidders shall state the proposed price in the manner as designated in the Bid Proposal Form. If there
is a discrepancy between the unit prices and the extended totals, the unit prices shall govern. In the
event, there is a discrepancy between the price written in words and written in figures, the prices
written in words shall govern.
3. Terms
Cash discounts offered will be considered in determining awards. The discount period shall be
computed from the date of delivery or from the correct invoice as received by Town Treasurer,
whichever date is later. The date of delivery shall be construed to mean the date on which bid item is
determined to meet the specifications and is therefore acceptable. Discounts for a period less than
thirty (30) days may not be considered. Payment terms are net 30.
4. Qualification of Bidders
The Town/School's may make such investigations as it deems necessary to determine the ability of
the bidder to perform the work. The bidder shall furnish the town with all such information and data
for the purpose as may be requested.
5. Addenda and Interpretations
No interpretation on the meaning of the Plans, Specifications or any other Contract Document will be
made to any bidder orally. Every request for such interpretations must be in writing.
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TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
All questions pertaining to the specifications or proposal procedure should be first directed to the
Purchasing Agent. Where information from the Purchasing Agent differs from information from any
other source, the information from the Purchasing Agent prevails. The Town/School is not responsible
for information obtained from any other source.
6. "Or Equal" Bidding
When the name of a manufacturer, a brand name, or manufacturer's catalogue number is issued as
the bid standard in describing an item followed by "Or Equal" this description is used to indicate quality,
performance and other essential characteristics of the article required.
If bidding on other than the make, model, brand or sample specified, but equal thereto, bidder must
so state by giving the manufacturer's name, catalogue number and any other information necessary
to prove that the intended substitution of a commodity is equal in all essential respects to the bid
standard. Bidder must prove to the satisfaction of the Town of Westerly/Westerly Schools or by person
or persons designated by him, that his/her designated substitute is equal to the bid standard:
otherwise, his/her bid will be declared "No Bid" insofar as the item in question is concerned.
7. Award and Contract
Unless otherwise specified, the Town of Westerly/Westerly Schools reserves the right to make award
by item or items, or by total, as may be in the best interest of the Town; accept a proposal based on
considerations other than costs; and waive and modify any provisions of the request for proposal.
A written award (or acceptance of Bid) mailed (or otherwise furnished) to the successful bidder
followed by an authorized Purchase Order shall, unless otherwise specified, be deemed to result in a
binding contract without further action by either party. The Bidder is responsible for all costs and
expenses to develop and submit a proposal in response to the solicitation.
8. Equal Employment Opportunity Policy Statement
For the purposes of this Policy, the term "vendor" shall mean any and all individuals, companies,
corporations, and business entities that provide goods or services to the Town of Westerly/Westerly
Schools pursuant to any and all relevant and appropriate Federal, State, and local purchasing rules,
regulations, and procedures.
The Town of Westerly/Westerly Schools is committed to the general policy and principle of Equal
Employment Opportunity in terms of retaining vendors to provide the Town/Schools with goods and
services necessary for routine and emergency operations. The Town of Westerly/Westerly Schools
will not discriminate against vendors as entities, or individual employees thereof on any legally-
recognized basis included, but not limited to, race, age, color, religion, sex, marital status, national
origin, physical or mental disability, Veteran's status, pregnancy, sexual orientation, genetic
conditions, predisposition to certain diseases, or ancestry, except where a bona fide occupational
qualification exists.
9. Compliance with Instructions to Bidders
These Instructions to Bidders contain terms and conditions that will govern the
preparation and submission of a bid proposal and any contract awarded pursuant to this
solicitation. Bidders must comply with each and every requirement of these Instructions to
Bidders. Any failure to comply with any requirement may result in the determination of
nonresponsive bid proposal and/or the rejection of the bid proposal.
10. Priority of Terms and Conditions
The terms and conditions in these Instructions to Bidders supersede any and all
inconsistent or conflicting terms and conditions in any other provision of any other
document in this solicitation or in the bid proposal and govern this solicitation, the bid
proposal, and any contract awarded pursuant to this solicitation.
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TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
11. Public Copy
Bid proposals submitted in response to this solicitation are public records pursuant to the Rhode
Island "Access to Public Records Act," R. I. Gen. Laws 38-2-1 et seq. Each bid proposal must
include a "public copy" to be available for public inspection upon the opening of bids. The public copy
must be submitted in .pdf (portable document file) format on a read-only flash drive. The flash drive
must include all the documents submitted in response to the solicitation concatenated or merged into
one file.
The public copy flash drive must be separately enclosed in a protective cover clearly marked "Public
Copy" and include the following information: (1) Solicitation Title; (2) name of bidder; (3) Solicitation
Number; and (4) bid proposal submission deadline.
The .pdf file must be named in the following manner:
Solicitation Number Bid Proposal Submission Deadline_BidderName.pdf
The bid proposal submission deadline must appear as mm-dd-yyyy. The bidder name must appear as
one word, with no spaces or punctuation. Underscores must separate the fields.
Example: 7543210_11-08-2013_0ceanStateCompanylnc_9867.pdf
Bidders may redact in the pubic copy any trade secrets or commercial or financial information which
is of a privileged or confidential nature pursuant to the Access to Public Records Act. If a "hard" public
copy is furnished at time of bid, the bidder may follow up with the disk copy before the end of the business
Bid Due Date day.
12. Binding Contract
A binding contract between the Town of Westerly/Westerly Schools and the successful bidder will be
formed by the issuance of a Purchase Order from the Purchasing Department, and onlv by the
issuance of a Purchase Order, and onlv to the extent of available funds. The binding contract will
incorporate and be subject to the terms and conditions of the solicitation, including the Invitation to
Bid, the Instructions to Bidders, the Bid Preparation Checklist, the Request for Quote, the Bidder
Certification Form, the Agreement (if applicable to this solicitation), and the Purchase Order. The
successful bidder shall be authorized to commence work only upon the issuance of the Purchase Order
and, in addition, an authorization from the department.
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TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
Appendix A
Bidder Certification Form
ALL OFFERS ARE SUBJECT TO THE REQUIREMENTS, PROVISIONS AND PROCEDURES CONTAINED IN
THIS CERTIFICATION FORM. Offerors are expected to read, sign and comply with all requirements. Failure to do so
may be grounds for disqualification of the offer contained herein.
Rules for Submitting Offers
This Certification Form must be attached in its entirety to the front of the offer and shall be considered an integral part
of each offer made by a vendor to enter a contract with the Town of Westerly/Westerly Schools. As such, submittal of
the entire Bidder Certification Form, signed by a duly authorized representative of the offeror attesting that he/she {1)
has read and agrees to comply with the requirements set forth herein and (2) to the accuracy of the information
provided and the offer extended, is a mandatory part of any contract award.
To assure that offers are considered on time, each offer must be submitted with the specific Bid/RFP/RFQ number, date
and time of opening marked in the upper left-hand corner of the envelope. Each bid/offer must be submitted in separate
sealed envelopes. A complete signed (in ink) offer package must be delivered to the Town of Westerly/Westerly Public
Schools Purchasing Agent at the location indicated within the bid by the time/date specified for the opening of
responses in a sealed envelope.
Bids must be submitted' on the bid solicitation forms provided, indicating brand and part numbers of items offered, as
appropriate. Bidders must submit detailed cuts and specs on items offered as equivalent to brands requested WITH
THE OFFER. Bidders must be able to submit samples if requested.
Documents misdirected to other Town locations, or which are not present in the Town of Westerly/Westerly Public
Schools Purchasing Office at the time of opening for whatever cause will be deemed to be late and will not be
considered. Postmarks shall not be considered proof of timely submission. The Town of Westerly/Westerly Schools
reserves the right to reject any and all proposals, to waive any informality in the proposals received and to accept the
proposal deemed to be most favorable to the best interests of the Town/Schools.
SOLICITATIONS. To assure maximum access opportunities for users, public bid/RFP solicitations shall be posted on
the website for a minimum of seven days and no amendments shall be made within the last five days before the date an
offer is due. Except when access to the website has been severely curtailed and it is determined by the Purchasing
Agent those special circumstances preclude extending a solicitation due date, requests to mail or fax hard copies of
solicitations will not be honored. When the result of an internet solicitation is unsuccessful, the Town of
Westerly/Westerly Public Schools will cancel the original solicitation and re-solicit the original offer directly from
vendors.
PRICING. Offers are irrevocable for ninety (90) days from the opening date (or such other extended period set forth in
the solicitation), and may not be withdrawn, except with the express permission of the Purchasing Agent. All pricing
will be firm and fixed unless otherwise indicated. (R.I Sales Tax under the 1956 General Laws of the State of RI, 44-
18-30 Para1, as amended.) The Town of Westerly/Westerly Public Schools is exempt from Federal excise taxes and
State Sales and Use Taxes. Such taxes shall not be included in the bid price.
DELIVERY and PRODUCT QUALITY. All offers must define delivery dates for all items; if no delivery date is
specified, it is assumed that immediate delivery from stock will be made. The contractor will be responsible for
delivery of materials in first class condition. Rejected materials will be at the vendor's expense. PRICES QUOTED
ARE FOB DESTINATION. No additional shipping, handling, or fuel surcharge costs will be honored by the
Town/School. Only inside delivery and set-up, where required, will be accepted. TAILGATE DELIVERIES WILL BE
REFUSED. Deliveries must consist only of new merchandise or equipment (unless otherwise specified) and shall be
made between 8:30 a.m. and 3:00 p.m., Monday through Friday. No delivery shall become due or be acceptable
without an authorized Purchase Order issued by the Purchasing Agent.
PREVAILING WAGE, OSHA SAFETY TRAINING and APPRENTICESHIP REQUIREMENTS. Bidders must
comply with the provisions of the Rhode Island labor laws, including R.I. Gen. Laws 37-13-1 et seq. and
occupational safety laws, including R.I. Gen. Laws 28-20-1 et seq. These laws mandate for public works
construction projects the payment of prevailing wage rates, the implementation and maintenance of occupational safety
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TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
standards, and for projects with a minimum value of $1 Million, the employment of apprentices. The successful Bidder
must submit certifications of compliance with these laws from each of its subcontractors prior to their commencement
of any work. Prevailing wage rates, apprenticeship requirements, and other workforce and safety regulations are
accessible at www.dlt.ri.gov.
PUBLIC RECORDS. Offerors are advised that all materials submitted to the Town of Westerly/Schools for
consideration in response to this solicitation will be considered without exception to be Public Records pursuant to Title
38 Chapter 2 of the Rhode Island General laws and will be released for inspection immediately upon request once an
award has been made. Offerors are encouraged to attend public bid/RFP openings to obtain Information; however,
bid/RFP response summaries may be reviewed after award(s) have been made by visiting www.westerlyri.gov or
appearing in person at Westerly Town Hall, Purchasing Office, Mondays through Fridays between 8:30am-3:30pm.
Telephone requests for results will not be honored. Written requests for results will only be honored if the information
is not available on the website.
Award will be made to the responsive and responsible offeror quoting the lowest net price in accordance with
specifications, for any individual item(s), for major groupings of items, or for all items listed, at the Town's sole option.
BID SURETY. Where bid surety is required, for construction/labor services, bidder must furnish a bid bond or certified
check for 5% of the bid total with the bid, or for such other amount as may be specified. Bids submitted without a
required bid surety will not be considered. Contractor awarded a contract with a contract price in excess of fifty
thousand dollars ($50,000) for construction, buildings or public works is to file with the proper authority good and
sufficient bond with surety furnished by any surety company authorized to do business in the State of Rhode Island and
in accordance with Chapter 13 of the General Laws of Rhode Island entitled "Labor and Payment of Debts by
Contractors".
SPECIFICATIONS. Unless specified "no substitute", product offerings equivalent in quality and performance will be
considered (at the sole option of the Town/School) on the condition that the offer is accompanied by detailed product
specifications. Offers which fail to include alternate specifications may be deemed nonresponsive.
VENDOR AUTHORIZATION TO PROCEED. When a purchase order, change order, contract/agreement or
contract/agreement amendment is issued by the Town of Westerly/Westerly Public Schools, no claim for payment for
services rendered or goods delivered contrary to or more than the contract terms and scope shall be considered valid
unless the vendor has obtained a written change order or contract amendment issued by the Town/Schools PRIOR to
delivery.
Any offer, whether in response to a solicitation for proposals or bids, or made without a solicitation, which is accepted
in the form of an order OR pricing agreement made in writing by the Town's Purchasing Department, shall be
considered a binding contract.
GENERAL TERMS AND CONDITIONS OF CONTRACTS. This solicitation and any contract or purchase order
arising from it are issued in accordance with the specific requirements described herein, and the State's Purchasing
Laws and Regulations and other applicable State Laws. The General Terms and Conditions are incorporated into all the
Town of Westerly/Westerly Public Schools contracts.
ARRA SUPPLEMENTAL TERMS AND CONDITIONS. Contracts and sub-awards funded in whole or in part by the
American Recovery and Reinvestment Act of 2009. Pub.L.No. 111-5 and any amendments thereto, such contracts and
sub-awards shall be subject to the Supplemental Terms and Conditions for Contracts and Sub-awards funded in whole
or in part by the American Recovery and Reinvestment Act of 2009. Pub. l. No. 111-5 and any amendments thereto
located on the Division of Purchases website at www.purchasing.ri.gov.
EQUAL EMPLOYMENT OPPORTUNITY. Compliance certificate and agreement procedures will apply to all awards
for supplies or services valued at $10,000 or more. Minority Business Enterprise policies and procedures, including
subcontracting opportunities as described in Title 37 Chapter 14.1 of the Rhode Island General Laws also apply.
PERFORMANCE BONDS. Where indicated, successful bidder must furnish a 100% performance bond and labor and
payment bond for contracts subject to Title 37 Chapters 12 and 13 of the Rhode Island General Laws. All bonds must
be furnished by a surety company authorized to conduct business in the State of Rhode Island. Performance bonds must
be submitted within 21 calendar days of the notice of award.
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