Replace Trane 3-Ton Water Source Heat Pump

Request for Quote (RFQ) 89-20260330-CCC
Replace TRANE 3-Ton Water Source Heat Pump
RFQ No.: 89-20260330-CCC
Issue Date: April 14, 2026
Quote Due: April 30, 2026, by 2:00 PM ET
Issuing Entity
Cleveland Community College
137 South Post Road
Shelby, NC 28152
Contact: Carlos George Email: georgec@clevelandcc.edu Phone: 704-669-4244
Summary
Cleveland Community College (the College) is soliciting quotes from qualified HVAC contractors to replace the current
water source heat pump (WSHP) in the Paksoy Building Room 3126.
Current Model No. WPHF03579810140000A1100
Serial Number; W98H42041
Scope of Services
The awarded vendor shall furnish all labor, supervision, tools, and materials to perform the scope of work described
below:
* Provide a new 3-Ton WSHP.
* Remove existing WSHP.
* Remove high and low voltage from existing unit.
* Remove existing unit.
* Relocate supply and return water piping.
* Rerun new duct work and connect to existing.
* Install new 3-Ton WSHP reconnect water lines, drain, high and low voltage.
* The unit must include the following.
* Copper-water coil
* Heating & Cooling Circuit
* Variable ECM-constant torque
* 35 F (for water loop)
* Bak Supply-air arrangement- Left return-air arrangement (MC to verify before release)
* Symbio 400B
* Condensate overflow sensor
* Matte Faced Insulation
* Standard sound attenuation
* Non-ducted Filter Rack - 1" throwaway filter
* Single point

* Standard 5-year compressor warranty
* Stainless steel drain pan
* 1st year labor warranty shole unit
* Install (1) new space temperature sensor
* Reuse existing wiring
* Disconnect and bypass comm4 communication link
* Install and terminate BACnet communication link onto Symbio controller from nearest location
* Update graphics
* Mechanical start-up of WSHP
* Test and verify proper operation.
* Vendor will be responsible for all permits
Pricing Submission
Provide a fixed price for total scope of services including labor to be paid net 30 upon completion of the project.
Vendor Qualifications & Submittals
* Brief company profile and primary office serving Shelby, NC.
* Key technicians' certifications relevant to chiller and cooling tower maintenance.
* At least three (3) references for similar higher education/central plant PM contracts completed within the last five
years.
* Certificate of insurance (COI) meeting College requirements (to be provided upon award).
General Terms
* Quotes shall be valid for 90 days from the due date.
* The College reserves the right to accept or reject any or all quotes and to award in the best interest of the College.
* Payment terms: Net 30 days after receipt of the approved invoice.
* North Carolina General Terms and Conditions will apply https://www.doa.nc.gov/north-carolina-general-terms-and-
conditions-5-2025/open
Submission Instructions
Email the required information stated above in the Vendor Qualifications & Submittals section along with a signed copy
of this RFQ in PDF format to the Contact listed above by the Due Date. The email subject line shall read: 'RFQ 89-
20260316-CCC - Vendor Name'.
Questions
All questions must be submitted by email to the Purchasing Contact no later than five (5) business days before the Due
Date. Responses will be shared with all known interested parties.
Turn-key Price $_____________________________________________
Authorized Signature
Company: ______________________________ Date: ________________
Name: __________________________________ Title: ________________