Outdoor Community Ice Rink and Holiday Market

The City of Commerce City (“City”) is soliciting proposals from qualified vendors (“Respondents”) to for the production and management of a seasonal outdoor ice rink, as described in this Request for Proposals (“RFP”). The selected Respondent is expected to install, maintain, operate and manage, and remove a seasonal outdoor ice rink, as more fully detailed in Section 4, Scope of Services.

This RFP provides a general description of services anticipated, submittal requirements, outlines selection criteria and the selection process. A response to this RFP (“Proposal”) should serve as a complete approach to providing the services. Joint submittals are encouraged to ensure the ability to provide all services requested in this scope. Any proposed subcontractors/team members must be identified and their roles clearly defined in the Proposal.

The City intends to execute a contract with an anticipated notice to proceed no later than the end of May 2025, with the selected Respondent on a non-exclusive basis for a term that encompasses the length of time the Services are anticipated to require, subject to annual appropriation. Any selected Respondent will be expected to enter into a Professional Services Agreement (Attachment A) with the City consistent with the terms of this RFP.

Submission requirements and deadlines are detailed in Sections 2 and 6 of this RFP:

• The City uses the Rocky Mountain E-Purchasing System (BidNet) in the advertisement and facilitation of solicitations. Respondents must only rely on documents provided online through BidNet or received directly from the Procurement official:
  bidnetdirect.com//city-of-commerce-city
  
  
• A recommended virtual pre-proposal meeting will be held on Monday, March 31, 2025, at 10 a.m. via Microsoft Teams. Meeting link is included in the RFP document.
  
  
• Questions regarding RFP requirements must be submitted online through BidNet prior to the deadline included in Section 2